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Home My WebLink About2013 Palm Desert Charter Middle School 5K Run - Road Closures and WaiverCITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: Approve 2013 Palm Desert Charter Middle School 5K Run, Road Closures, and Waiver of Section 11.01.140 — Amplified Sound and Section 11.01.080 — Prohibited Conduct Generally in City Parks, Item A — Ride or Drive Motorized Vehicles or Other in Parks SUBMITTED BY: Frankie Riddle, Director of Special Programs DATE: August 23, 2012 CONTENT: Course Map Course Map Titled Palm Desert Charter Middle School 5K Run Recommendation By Minute Motion, 1. Approve Palm Desert Charter Middle School 5K Run on Saturday, January 26, 2013; 2. Approve road closures as noted below; 3. Approve waiver of Section 11.01.140 - Amplified Sound; and 4. Approve waiver of Section 11.01.080 - Prohibited Conduct Generally in City Parks, Item A — Ride or Drive Motorized Vehicles or Other in Parks Discussion On July 18, 2012, staff met with Ms. Sallie Fraser, Principal of Palm Desert Charter Middle School (PDCMS) and Mr. Chris Geyer, Assistant Principal (PDCMS) with regards to their proposed inaugural 2013 5K run/race. The school is anticipating that this will be an annual fund raising event that will encourage both adults and kids to participate. School representatives are seeking City approval of the course and event date so that they may move forward with solidifying potential sponsors. In addition, they have the commitment of a two-time World Hawaiian Ironman Champion to run the race as an honorary runner that will give the event some recognition. The proposed route and street closures are identified below: Palm Desert Route: The route will stay on Magnesia Falls. Runners will start and end in front of the Magnesia Falls City Park located behind Palm Desert Charter Middle School. Runners start out heading eastbound with the course travel as follows: • From Magnesia Falls, head eastbound and proceed southbound onto Deep Canyon to a location just north of Lavender Way. STAFF REPORT APPROVAL OF PALM DESERT CHARTER MIDDLE SCHOOL 5K RUN AUGUST 23, 2012 PAGE 2 • Turn around at a location just north of Lavender Way and head northbound on Deep Canyon proceeding westbound onto Magnesia Falls crossing over Portola Avenue traveling to Monterey Avenue. (Water filled barricades across Magnesia Falls and closure of left turn lane from Monterey onto Magnesia Falls.) • Turn around at Monterey Avenue and head eastbound on Magnesia Falls. • At San Pablo Avenue and Magnesia Falls, runners will cross over from the eastbound lanes to the westbound lanes of Magnesia Falls (this allows Magnesia Falls eastbound lanes to remain open for aquatic center users). • At Portola Avenue and Magnesia Falls, runners will cross back over to the eastbound lanes of Magnesia Falls and end at the Magnesia Falls City Park finish line. Street/Road Closures and/or Other Safety Requirements: • Magnesia Falls both east and west ends — water filled barricades • Cross streets: o Driveways o Via Pucon o Via Reneca o Via Rengo o Park PI. o Rutledge o Deep Canyon Road — North of Lavender o Portola Ave. will have sworn officers in place to direct traffic and pedestrians. As runners come through, traffic will be held up until clear to proceed. o San Pablo Ave. at Magnesia Falls will allow eastbound traffic to Aquatic Center. Barricades will be angled so that runners are directed from the eastbound lanes back onto the westbound lanes — water filled barricades. o Monterey Ave. left turn lane onto Magnesia Falls Other Items: • Event Location and Date: Event will take School on Saturday, January 26, 2013. • Event Time Including Setup and Cleanup and placement of traffic barriers will be including cleanup. • Actual Run Time: 7:30 a.m. — 9:30 a.m. place at Palm Desert Charter Middle Time event begins including setup 4:45 a.m.; event ends at 1:00 p.m. • Traffic Barriers: It is anticipated that barriers will start to be removed by 10:00 a.m. with complete opening by 10:30 a.m. • Participants: Estimated number is 1,500 — 2,000 adults and kids. • Parking: The plan is to have vehicular traffic travel northbound on Portola and turn eastbound (right) on Rutledge. Vehicles will pull into Lincoln Elementary School parking lot, travel through the emergency entrance/exit and proceed through to the ball fields behind PDCMS and exit through their bus drop off area. Overflow traffic will be directed to adjacent streets. STAFF REPORT APPROVAL OF PALM DESERT CHARTER MIDDLE SCHOOL 5K RUN AUGUST 23, 2012 PAGE 3 • Amplified Sound: Proposed amplified sound is for event announcements and background music. • Refreshments: The school is not proposing to have vendors sell food or other merchandise. However, there will be refreshments that are provided to participants as part of the event. • Police: Sworn officers will be required at designated locations. • Fire: Event does not require Fire Dept. to be on standby at event. Event approved to operate on an emergency basis (i.e., call 911 in case of an emergency). However, the school plans to have someone with medical experience at event in case medical attention is required. • Applicant will be required to submit an Encroachment Permit Application from the Public Works Department. • Applicant will be required to submit a detailed traffic control plan for review and approval by the Public Works Department. • Impacted Neighbors: The residents located on Magnesia Falls adjacent to the Magnesia Falls City Park as well as the Palm Desert Mobile Estates located on the northwest corner of Portola/Magnesia Falls will be impacted by the route. Notices will be provided by the Palm Desert Charter Middle School to the residents advising of the event and that alternate parking is available in adjacent neighborhood(s) as well as Civic Center Park/Aquatic Center. See attached PDCMS 5K Run Course Map. Various departments including police and fire have reviewed and discussed the event and proposed route to determine needs and minimizing impact to the surrounding residents and community. While the proposed route will have some impact on residents in the community due to the street closures, these impacts should be minimal as the event should end and barricades removed by 10:30 a.m. In addition, no major streets will be completely closed off to persons traveling throughout the City. A sworn police officer will be located at the Portola Ave./Magnesia Falls intersection to direct traffic and runners instead of placement of water filled barricades. This will allow Portola Ave. to remain open to vehicular traffic as soon as the last runner goes through the intersection to the finish line. Staff will also request Citizens on Patrol to assist police at designated intersections, etc. Fiscal Analysis There will be no fiscal impact to the City associated with this request. Palm Desert Charter Middle School will be responsible for all costs associated with the event. Submitted By: CITY COUNCIL1ATiON APPROVED DENTED RECEIVED OTHER Frankie Riddle, 5kecto of Special Programs n MEETWG DATE John M./#ohlmuth, City Manager AYES: NOES: A ABSENT: ABSTAIN: 1T VERIFIED BY:� Onal on File with City 's Office Line Rutledge Way Deep Canyon Rd. m D r 0 m m O O M � m r m 70 c/) O C7 C = O m O r— cn C Z Portola Ave. Monterey Ave San Pablo n Z MONTEREY AVE - CAS<ELLANA K, GIRALDA CIR ALUMNIWAY A > N rm HIO Nvnr f) SEREN > > r N fJ D F > 17� f) SAN VINC y ^ � CIR ALUMNI WAY a r � and olb�dw d v GRAN VIA - GRAN CONE J SAN PABLO`AVE l�k fI' r t r i n m o m -- > m ti r�14i(�FI9g. fff D a k,, Cq STELLANAE VE lbSAN PASCUAL AVE MARTINI n A ON,WbO CARMEL CIR n CT < < m AHEITZ.,%y v m O m CT •� m m ti tim O -o Z c ,a O m SEBASTIAN m x0 WAY MONDAVI _U n o m CT to r f� O ° c O < CALLAWAY '. �- c/) > m CT BUENA CIR STONY HILL STONY HILL ST CT CAMINO ARR PORTOLA AVE PORTOLA A ari� < 3 m A W DPUCON BODIE RD > 5d mCi �a1 A m ml Am r a cF2ENECA ZIRCON 00 �?• O ° r Ni O O 3 n p O _CIR W Ocd10 q > rn 3O,�NEVADA x c00 2 AD WCIR W pplcaw�°ip E p yc, S v I' a 2 y MERCURY m A ^ dDC �P MERc o`' 't T R O v m A n 'PARK CIR W A Gp0 o RI " t"TT � O PL VANADIUM �, r PL P C) J• A 2 n y m SUTLERS ly)LL Rp :j N m m �O fn 1 m m m Z A 8 a z VANDA CIR r BUTTONWOOD 0 DR v PALMILLA CIR o A FLORINE AVE a > f D p z BALSAM w 9�0 A0 LN m O ° D D > ° z m SILK TREE LN n DEEP CANYON RD r 0 O< 3 D n D n � D (�D r< 3y >> O< t7D I<11 AC pm ° 3 > > r ° j A CD lA i> O> N PASEO MONTECILLO 0 m D 0 TUNGSTEN PL .~r VD `c GRANITE 7� `=) n PL IV MERCURY CIR E ab 7� A4j NEVADA CIR E r m :•- ZIRCON CIR E AZURITE CIR E AZURITE CAR E REBECCA RD GOLDEN EAGLE LN a s r VERDIN LN x TIMOTHY STEPHANI O - CIR CIR m