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Home My WebLink AboutC32100 - Sub-Reimbursement Agreement - I-10 - Date Palm Drive InterchangeContract No. C 32100 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE SUB -REIMBURSEMENT AGREEMENT BETWEEN THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS AND THE CITY OF PALM DESERT (CONTRACT NO. C 32100 ) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: August 23, 2012 CONTENTS: Sub -Reimbursement Agreement Letters to CVAG dated June 10, 2011, and February 24, 2012 RCTC Approval Letter dated August 9, 2012 Recommendation By Minute Motion: 1. Approve Sub -Reimbursement Agreement between the Coachella Valley Association of Governments (CVAG), City of Palm Springs, City of Rancho Mirage, City of Desert Hot Springs and City of Palm Desert for the Interchange Project at 1-10 and Date Palm Drive; (Contract No. C 32100 ); 2. Appropriate $2,637.41 from unobligated Measure A funds to Account No. 213-4372-433-4001; and 3. Authorize the Mayor to execute said Agreement. Funding is available in unobligated Measure A funds and Measure A Account No. 213- 4372-433-4001. Background The "Coachella Valley Area Transportation Study," a valley —wide study prepared under the auspices of CVAG, has indentified various transportation and highway projects throughout the Coachella Valley as projects of regional importance. These projects are listed in the Transportation Project Prioritization Study (TPPS). Staff Report Approve Sub -Reimbursement Agreement-CVAG for Date Palm/1-10 (Contract No. C 32100 ) Page 2 of 3 August 23, 2012 CVAG, by agreement, is designated as the agency through which funds for the TPPS projects within the Coachella Valley ("regional funds") are to be distributed for these projects. Eligible projects are funded by both a "Local Share" and a "Regional Share" of available funds. A benefit assessment is conducted for each TPPS project identifying the jurisdictions most immediately benefited by the project, and those jurisdictions are then assessed a portion of their Local Share to contribute to the total project funding. These benefit assessments are updated from time to time. In September 2003, CVAG approved a Sub -Reimbursement Agreement for the Interchange Project at 1-10 and Date Palm Drive. At that time, the City of Desert Hot Springs and the City of Palm Desert were not identified as responsible jurisdictions. In May 2011, the City was notified that CVAG was undertaking a study to re-evaluate the cost share among jurisdictions benefiting from the Interchange at 1-10 and Date Palm Drive, and that Palm Desert would be included as a benefiting jurisdiction. An official request was sent to CVAG outlining the City's objection to inclusion as a benefiting jurisdiction (letter dated June 10, 2011, is attached for reference). The updated benefit assessment report was presented to the Transportation Technical Advisory Sub -Committee (T-TASC) in February 2012 to approve the percentages of local responsibility as outlined in the Urban Crossroad study dated January 24, 2012. Again, the City reiterated its position that Palm Desert be eliminated from assessment (letter dated February 24, 2012, is attached for reference). At their June 25, 2012, meeting the Board of Directors of CVAG approved a new Sub - Reimbursement Agreement for the Interchange Project at 1-10 and Date Palm Drive. This Sub -Reimbursement Agreement includes both the City of Desert Hot Springs and the City of Palm Desert, which were not originally named in 2003, and assesses the applicable percentage of Local Share to each benefited jurisdiction. The following are the proportionate Local Shares for the project: Riverside County 10.5% Cathedral City 54.2% Palm Springs 19.1 % Desert Hot Springs 8.2% Rancho Mirage 4.3% Palm Desert 3.7% The City received an invoice from CVAG on June 29, 2012, in the amount of $82,637.41 representing the City's 3.7% share of the total project cost. Initially, the City requested $80,000.00 in the 2012-13 Measure A Local Funds Program allocation for the Interchange Project at Date Palm Drive through Riverside County Staff Report Approve Sub -Reimbursement Agreement-CVAG for Date Palm/1-10 (Contract No. C 32100 ) Page 2of3 August 23, 2012 Transportation Commission (RCTC). Upon receipt of the invoice from CVAG, a request was made to RCTC for the additional $2,637.41 in the Measure A Local Funds Program for this project. RCTC indicated that the request would be approved, pending the submittal of our amended Measure A Local Funds Program allocation request. Staff has prepared the amendment and it has been approved by RCTC (see attached approval). Fiscal Analysis There is no additional fiscal impact to the City Prepared By: Depart Cora L. Gaug Mark G e nwooMd, Capital Improvement Projects Technician Director o Publk CITYCOUNCILA9"N APPROVED DENTED RECEIVED OTHER Paul S. Gibson, Director of Finance _ Johp(O. Wohlmuth, City Manager AYES: NOES: ABSENT: ABSTAIN: VERIFIED BY: Original on File with 's Office Contract No. C32100 SUB -REIMBURSEMENT AGREEMENT by and between CVAG, CITY OF PALM SPRINGS, CITY OF RANCHO MIRAGE, CITY OF DESERT HOT SPRINGS and CITY OF PALM DESERT for INTERCHANGE PROJECT at 1-10 AND DATE PALM DRIVE THIS SUB -REIMBURSEMENT AGREEMENT is made and entered into this 251h day of June, 2012 by and between the City of Palm Springs (Agency), City of Rancho Mirage (Agency), City of Desert Hot Springs (Agency), City of Palm Desert (Agency) and the Coachella Valley Association of Governments, a California joint powers agency, (CVAG), with reference to the following background facts and circumstances: The "Coachella Valley Area Transportation Study," a valley -wide study prepared under the auspices of CVAG, has identified various transportation and highway projects throughout the Coachella Valley as projects of regional importance. These projects are listed in the Transportation Project Prioritization Study (the "TPPS"), as updated from time to time and; CVAG, by agreement with its member agencies and with the Riverside County Transportation Commission, has been designated as the agency through which certain funds designated for the TPPS projects within the Coachella Valley ("regional funds") are to be conveyed and disbursed for the purpose of completing said projects; and Under CVAG's reimbursement policy for administering regional funds for eligible projects undertaken by its member jurisdictions, the cost of the eligible project is split into a "Local Share" and a "Regional Share." The "Regional Share," paid by CVAG from regional funds, is equal to seventy-five percent (75%) of eligible costs, as defined by applicable CVAG policies and procedures in effect at the time CVAG is invoiced by the lead agency for reimbursement. All remaining costs constitute the "Local Share." Although sometimes referred to as the "Local 25% Share," the Local Share includes not only the remaining twenty-five percent (25%) of eligible costs as defined by CVAG policy, but also one hundred percent (100%) of all ineligible project costs. As determined by a benefit assessment evaluation for each project, the jurisdiction within which a regional project is sited, as well as those jurisdictions in the near vicinity most - immediately benefited, are assessed a specified portion of the Local Share. Accordingly, as to each project, and after extensive input from its member jurisdictions, CVAG has adopted a schedule of the percentages of the Local Share to be charged to each of the responsible jurisdictions based on the ratio of trips generated by each of the respective jurisdictions. As each project proceeds, CVAG enters into a reimbursement agreement with the lead agency for the regional project. Pursuant to that reimbursement agreement, CVAG is invoiced and makes reimbursement for certain project costs. In some circumstances, a Sub- Contract No. C32100 Reimbursement Agreement is entered for those jurisdictions not named in the project reimbursement agreement. Now, therefore, this Sub -Agreement is intended to provide for collection and payment of the applicable percentage of the Local Share of the costs of the Agencies' NOT NAMED in the Reimbursement Agreement for the 1-10 Interchange at Date Palm Drive Project. 1. Agencies named below agree to contribute their percentage assessment of the Local Share as shown for the 1-10 Interchange at Date Palm Drive Project ("Project"). This Sub -Reimbursement Agreement modifies and changes the proportionate local shares of costs for the responsible jurisdictions for the Date Palm Drive Interchange Project as originally approved by the Executive Committee at their meeting in September, 2003, and as modified in April, 2012. This Sub -Reimbursement Agreement includes the City of Palm Springs, the City of Rancho Mirage, the City of Desert Hot Springs and the City of Palm Desert in the Sub - Reimbursement Agreement as agencies responsible for payment of proportionate shares of local costs for the Interchange Project at Date Palm Drive and Interstate 10 as approved by the Executive Committee at their meeting in April, 2012. The City of Desert Hot Springs and the City of Palm Desert were not identified as responsible jurisdictions by action of the Executive Committee in September, 2003. The following table shows the proportionate local shares for the Date Palm Drive Interchange Project which were approved in April, 2012, for the responsible jurisdictions. Riverside County 10.5 % Cathedral City 54.2 % Palm Springs 19.1 % Rancho Mirage 4.3 % Desert Hot Springs 8.2 % Palm Desert 3.7 % 2. CVAG has or will enter into an agreement ("Reimbursement Agreement") for the Project with the County of Riverside and the City of Cathedral City concerning the administration of regional funding for the cost of the Project. 3. The terms of the Reimbursement Agreement and the contract(s) by and between the lead agency and the contractor(s) for the Project shall define the scope of the Project. 4. Upon final payment from CVAG to the lead agency for reimbursement of the Regional Share of the Project costs, CVAG shall obtain from the lead agency a final report containing a record of all costs incurred with respect to the Project and the source of all payments applied toward such costs. 5. Upon receipt of the Final Report, CVAG shall prepare a schedule of the local share obligations for the Project and invoice each responsible jurisdiction for the unpaid balance of its percentage share. Within sixty (60) days of the date of the receipt of said invoice, Local Agency shall transmit to CVAG the entire unpaid balance of the Local Share assessed to Local Agency. P Contract No. C32100 6. Except as to any portion of the Local Agency's percentage assessment that CVAG previously advanced to the lead agency or other third party, all monies paid to CVAG by the Local Agency as its percentage assessment for the Project shall be held by CVAG for the benefit of, and subsequent transfer to, the lead agency. However, nothing herein shall prevent the lead agency and Local Agency from entering into an agreement prior to the completion of the Project whereby Local Agency agrees to pay all or some of its Local Share directly to the lead agency. Any such payments shall be shown in the Final Report as credits to be applied as offsets against Local Agency's assessed share of the Project costs. 7. In the event Local Agency disputes the invoiced assessment, the following procedures shall apply: 7.1. Local Agency may request supporting documentation consistent with the lead agency's obligation to CVAG as set out in the Reimbursement Agreement. Upon documentation that the subject expense has been paid as a cost of the Project, Local Agency shall pay the corresponding invoice within five business days after receipt of said documentation. 7.2 Subject only to appeal to CVAG's Executive Committee, CVAG's Executive Director shall be the final arbiter of any dispute as to sums owed by the Local Agency for its percentage assessment of the Local Share for the Project. As to any portion of the Local Agency's percentage assessment that CVAG previously advanced for the Project or for which CVAG is otherwise obligated to reimburse to the lead agency or any other third party, CVAG's approval of said Project costs shall be final and not subject to challenge by Local Agency. 7.3 Neither the pendency of dispute nor its consideration by CVAG will excuse Local Agency from full and timely performance in accordance with the terms of this Agreement. 8. CVAG shall permit Local Agency, at any reasonable time, upon reasonable notice, to inspect any records maintained by the lead agency for the Project and available to CVAG pursuant to the terms of the Reimbursement Agreement, as well as any records obtained and maintained by CVAG in the regular course of its administration of the regional funds for the Project. 9. The occurrence of any one or more of the following events shall, at CVAG's option, constitute an event of default and Local Agency shall provide CVAG with immediate notice thereof: 9.1 Any warranty, representation, statement, report or certificate made or delivered to CVAG by Local Agency or any of Local Agency's officers, employees or agents now or hereafter which is incorrect, false, untrue or misleading in any material respect; 9.2 Local Agency shall fail to pay, perform or comply with, or otherwise shall breach, any obligation, warranty, term or condition in this agreement or any amendment to this agreement, or any agreement delivered in connection with the Project; or 9.3 There shall occur any of the following: dissolution, termination of existence or insolvency of Local Agency; the commencement of any proceeding under any bankruptcy or insolvency law by or against Local Agency; entry of a court order which enjoins, restrains or in any way prevents Local Agency from paying sums owed to creditors. Contract No. C32100 10. No waiver of any event of default or breach by one party hereunder shall be implied from any omission by the other party to take action on account of such default, and no express waiver shall affect any default other than the default specified in the waiver and the waiver shall be operative only for the time and to the extent therein stated. Waivers of any covenant, term, or condition contained herein shall not be construed as a waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by one party to or of any act by the other party shall not be deemed to waive or render unnecessary the consent or approval to or of any subsequent or similar act. 11. This agreement is made and entered into for the sole protection and benefit of CVAG and Local Agency and no third person shall have any right of action under this agreement. 12. This Agreement is for funding purposes only and nothing herein shall be construed so as to constitute CVAG as a party to the construction or in ownership or a partner or joint venturer with any other entity with respect to the Project. Local Agency shall assume the defense of, indemnify and hold harmless CVAG, its member agencies, and their respective officers, directors, agents, employees, servants, attorneys, and volunteers, and each and every one of them, from and against all actions, damages, claims, losses and expenses of every type and description to which they may be subjected or put by reason of or resulting from the actions or inactions of Local Agency related to the Project or taken in the performance of this agreement or any other agreement entered into by Local Agency with reference to the Project. CVAG shall assume the defense of, indemnify and hold harmless Local Agency, its officers, directors, agents, employees, servants, attorneys, and volunteers, and each of them, from and against all actions, damages, claims, losses, and expenses of every type and description to which they may be subjected or put by reason of or resulting from the actions of CVAG taken in the performance of this agreement. 13. This agreement may not be assigned without the express written consent of CVAG first being obtained. 14. Local Agency, its successors in interest and assigns shall be bound by all the provisions contained in this Agreement. 15. No officer or employee of a party to this agreement shall be personally liable to any other party to this agreement, or any successor in interest, in the event of any default or breach or for any amount which may become due to a party or to its successor. 16. No officer or employee of CVAG shall have any personal interest, direct or indirect, in this agreement.; nor shall any such officer or employee participate in any decision relating to this agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested. 17. CVAG warrants that the funds received from CVAG pursuant to this agreement shall only be used in a manner consistent with CVAG's reimbursement policy for regional projects and all applicable regulations and laws. Any provision required to be included in this type of agreement by federal or state law shall be deemed to be incorporated herein. 18. All notices or other communications required or permitted hereunder shall be in writing and shall be either personally delivered (which shall include delivery by means of .19 Contract No. C32100 professional overnight courier service which confirms receipt in writing, such as Federal Express or UPS); sent by telecopier or facsimile machine capable of confirming transmission and receipt; or sent by certified or registered mail, return receipt requested, postage prepaid; to the following parties at the following addresses or numbers: If to City of Palm Springs: If to City of Rancho Mirage If to City of Desert Hot Springs If to City of Palm Desert David Ready, City Manager City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Telephone: (760) 322-8350 Fax.: (760) 323-8207 Randy Bynder, City Manager City of Rancho Mirage 69-825 Highway 111 Rancho Mirage, CA 92270 Telephone: (760) 324-4511 Fax: (760) 324-8830 Rick Daniels City of Desert Hot Springs 65-950 Pierson Boulevard Desert Hot Springs, CA 92240 Telephone: (760) 329-6411 Fax.: (760) 288-3129 John Wohlmuth City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Telephone: (760) 346 0611 Fax.: (760) 340 0574 If to CVAG: CVAG 73-710 Fred Waring Drive Palm Desert, CA 92260 Attn: Deputy Executive Director Telephone: (760) 346-1127 Fax.: (760) 340-5949 Notices sent in accordance with this paragraph shall be deemed delivered upon the next business day following the: (i) date of delivery as indicated on the written confirmation of delivery (if sent by overnight courier service); (ii) the date of actual receipt (if personally delivered by other means); (iii) date of transmission (if sent by telecopier or facsimile machine); or (iv) the date of delivery as indicated on the return receipt if sent by certified or registered mail, return receipt requested. Notice of change of address shall be given by written notice in the manner detailed in this paragraph. Contract No. C32100 19. This agreement contains the entire agreement between the parties, and is intended by the parties to completely state the agreement in full. Any agreement or representation respecting the matter dealt with herein or the duties of any party in relation thereto, not expressly set forth in this agreement, is null and void. 20. If any term, provision, condition, or covenant of this agreement, or the application thereof to any party or circumstance, shall to any extent be held invalid or unenforceable, the remainder of the instrument, or the application of such term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this agreement shall be valid and enforceable to the fullest extent permitted by law. 21. In the event a party hereto brings an action or proceeding for a declaration of the rights of the parties, for injunctive relief, for an alleged breach or default, or any other action arising out of this agreement, or the transactions contemplated hereby, the prevailing party in any such action shall be entitled to an award of reasonable attorneys' fees and costs incurred in such action or proceeding, in addition to any other damages or relief awarded, regardless of whether such action proceeds to final judgment. 22. Time is of the essence in this agreement, and each and every provision hereof in which time is an element. 23. This agreement and all documents provided for herein shall be governed by and construed in accordance with the laws of the State of California. Any litigation arising from this Agreement shall be adjudicated in the courts of Riverside County, Desert Judicial District, State of California. 24. Local Agency warrants that the execution, delivery and performance of this agreement and any and all related documents are duly authorized and do not require the further consent or approval of any body, board or commission or other authority. 25. This agreement may be executed in one or more counterparts and when a counterpart shall have been signed by each party hereto, each shall be deemed an original, but all of which constitute one and the same instrument. 0 Contract No. C32100 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized representatives on this date: ATTEST By: City Manager ATTEST By: City Manager ATTEST By: City Manager ATTEST By: City Manager ATTEST: CITY OF PALM SPRINGS By: Mayor CITY OF RANCHO MIRAGE By: Mayor CITY OF DESERT HOT SPRINGS By: Mayor CITY OF PALM DESERT By: Mavor By: By Tom Kirk , Executive Director VA i 73-510 FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260-2578 TEL:76o 346—o6zz i nfo(al cityofpalmdesert.org June 10, 2011 Mr. Tom Kirk, Executive Director Coachella Valley Association of Governments 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 RE: Date Palm Interchange Proportionate Share/Transportation Analysis Zone Dear Tom: In response to the e-mail dated May 27, 2011, sent by Michael Shoberg regarding the study that CVAG is undertaking to determine the proportionate share that various Coachella Valley jurisdictions should be assessed for the 1-10/Date Palm interchange, I am voicing my objection to Palm Desert being included in this analysis. While Palm Desert has no objection to re-evaluating the cost sharing among the jurisdictions included in the original cost sharing determination, we do object to the expansion of the cost sharing boundaries. When the 1-10/Monterey Avenue interchange was constructed, only Palm Desert and Rancho Mirage shared in the cost because this interchange directly and primarily benefitted these two cities. Palm Desert has not, and will not, request that Cathedral City share in the cost of constructing the 1-10/Portola Avenue interchange for this very reason. It is a stretch, at best, to think that a new interchange at Date Palm would in any way benefit the businesses and residents of Palm Desert, and to attempt to assess us for even a small portion of the cost is unacceptable. Please consider this an official request to eliminate Palm Desert from the CVAG study to determine proportionate shares of the cost to construct the I-10/Date Palm interchange, or provide assurance that CVAG will absorb the cost for any share attributed to Palm Desert. Y, f John M. Wohlmuth City Manager JMW/bl cc: Mark Greenwood, P.E., Director of Public Works Bo Chen, P.E., City Engineer 7 3 — 5 1 o FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260-2578 TEL: 760 346—o6 i i infotn cityofpalmdesert.org February 24, 2012 Mr. Tom Kirk, Executive Director Coachella Valley Association of Governments 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 RE: Date Palm Interchange - Proportionate Share Assessed to Palm Desert Dear Tom: Item 7C (Local Proportionate Share Calculation for Date Palm Drive Interchange Project) on the Transportation Technical Advisory Sub -Committee Agenda for February 27, 2012, carries a recommendation to approve the percentages of local responsibility as outlined in the Urban Crossroads Report dated January 24, 2012. Palm Desert opposes this action and objects to being assessed for any portion of the Date Palm interchange as outlined in my letter to you dated June 10, 2011 (see attached copy). The objection remains and I reiterate the fact that only Palm Desert and Rancho Mirage shared in the construction costs for the Monterey Avenue interchange. At the time that interchange was constructed, it was determined that only those two cities received any direct benefit from that interchange, yet now it is deemed that Palm Desert will derive benefit from the Date Palm interchange in Cathedral City. The Date Palm interchange provides no more benefit to Palm Desert than the Monterey Avenue interchange provided to Cathedral City. It is also unfair to change the proportionate share formula at this stage of interchange construction on 1-10. As stated in my earlier letter, any attempt to assess us for even a small portion of the Date Palm interchange cost is unacceptable. Again, please consider this an official request to eliminate Palm Desert from being assessed any share of the cost to construct the 1-10/Date Palm interchange, or provide assurance that CVAG will absorb the cost for any share attributed to Palm Desert. i M. Wohlmuth Manager JMW/bl Enclosure (as noted) cc: Mark Greenwood, P.E., Director of Public Works Bo Chen, P.E„ City Engineer ^�� IINi�1D$E RkGYE FIO>lN4 4080 Lemon Street, 3rd Floor • Riverside, CA Mailing Address: P O. Box 12008 • Riverside, CA 92502-2208 (951) 787-7141 • Fax (951) 787-7920 • www.rctc.org Riverside County Transportation Commission August 9, 2012 Mr. John M. Wohlmuth City Manager City of Palm Desert 73-510 Fred Waring Dr. Palm Desert, CA 92260-2578 Subject: Approval of Measure A Capital Improvement Plan Fiscal Years 2012/13 - 2016/17 Revisions Dear Mr. Wo mut4116-1 This letter serves as the Riverside County Transportation Commission's (Commission) approval of your request dated August 7, 2012, revising the city's FYs 2013-17 Measure A Capital Improvement Plan (CIP). The following revision is approved under the Commission's administrative amendment policy that delegates approval of minor changes to CIPs to its executive director. • Increase FY 2012/13 CIP No. 8, Interstate 10/Date Palm Drive Interchange from $80,000 to $82,637.41 Approval of this revision does not impact the total Measure A in the city's plan approved by the Commission at its July 11, 2012 meeting. Please contact Shirley Medina at (951) 787-7141 if you have any questions. Sin erely, f Anne Mayer Executive Director Enclosure: Revised FYs 2012/13 - 2016/17 CIP cc: Hal Goldenberg, Public Works Manager I I Y OF PRIM 01SIR1 73-510 FRED WARING DRIVE PALM DESERT, CAL[Fomu 92260-2578 TEL176o 346—o6n FAX: 760 340-0574 info@palm-deserc.org OFFICE OF THE CITY MANAGER August 7, 2012 Shirley Medina Planning and Program Manager Riverside County Transportation Commission 4080 Lemon Street, SO Floor Riverside, California 92502-2208 Dear Ms. Medina: AUG o 8 2012 I•-' rRANSPORATIION CU(WMISSION Subject: Date Palm Drive4nterstate-10 Interchanne Project The City of Palm Desert received a letter from the Coachella Valley Association of Governments (CVAG), dated July 5, 2012, requesting the execution of the Sub -Reimbursement Agreement by and between CVAG and the City of Palm Desert (City), as well as CVAG's invoice number CV12211-12 in the amount of $82,637.41, representing the City's contribution to the Date Palen Drive -Interstate 10 Interchange Project. In the Measure A Local Funds Program for FY 2013-2017, item number 8 on page 1, the City requested $80,000.00 for this project. The City is requesting that the allocation amount be increased by $2,637.41 for a total of $82,637.41, representing our cost share for this interchange project. Please feel free to contact me if you have any questions or concerns. N M. WOHLMUTH 'MANAGER JMW/mg/clg cc: Allyn Waggle, CVAG Michael Shoberg, CVAG Mark Greenwood, P.E., Director of Public Works Paul'Gibson, Finance Director ,O I.9aIR1ww C I I y 0 POEM 0 T 73-5I0 FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260-2578 j TEL:76o 346—o6xi jinfotr-cityofpalmdcscrt.org August 13, 2012 Shirley Medina Planning and Program Manager Riverside County Transportation Commission 4080 Lemon Street, 3'd Floor Riverside, California 92502-2208 Subject: Measure A Capital Improvement Program Amendment FY 12113 Dear Shirley, Enclosed for Commission consideration is the City of Palm Desert's proposed amendment to FY 12/13 (Year 1) of our 2012/2013 — 2016/2017 Five -Year Measure A Capital Improvement Program. The amended spreadsheet reflects the City of Palm Desert's request for an additional allocation of $2,637.41, for the Interchange at 1-10 and Date Palm Drive. If you have any questions, please feel free to contact me. I can be reached at (760) 776-6469. Enclosure cc: John M. Wohimuth, City Manager J. Luis Espinoza, Assistant Director of Finance RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL FUNDS PROGRAM FY 2013 - 2017 Agency. City of Palm Desert Page: 1 of 5 Prepared by. Mark Greenwood Phone #: 760-776.6469 Date: August 13, 2012 Estimated Prior Year Measure A Balance: 1g,948,592 Estimated FY 2012-2013 Measure A Allocation: 2,050,000 Estimated Measure A Available for FY 2012-2013 Projects: 21,998,592 ITEM NO. PROJECT NAME I LIMITS PROJECT TYPE TOTAL COST MEASURE A FUNDS fsawfl(SOW91 2012-2013 Portola Interchange Q 1-10 On-ramp/Off-ramp 74,500 120 1' Estimated Carryover FY 11/12 $120 construction Monterey Avenue / I10 Interchange 2 Improvements On-ramp/Off-ramp 12,000 81830 Estimated Carryover FY 11/12 $8,096,329 construction FY 12113 request $733,179 Monterey Avenue Widening from Fred Waring 3 Drive to Country Club Drive Roadway Widening 6,500 4,500 Estimated Carryover FY 11112 $2,500 FY 12113 request $2,000 Fred Waring Drive Right Turn Pocket at Hwy. 4. 111 Street Project 775 689 Estimated Carryover FY 11112 $688,651 Fred Waring Drive and Monterey Avenue 5. Improvements Street Project 3,123 2.846 Estimated Carryover FY 11/12 $2,845,773 Street Resurfacing Maintenance 6. Estimated Carryover FY 11112 $265 Street Project 4,000 2,165 FY 12/13 request $1,900 7' Bridge Inspection Program Maintenance Project 100 100 FY 12/13 request $100 8 Date Palm Drive / I10 Interchange Interchange 14.800 83 FY 12/13 request $82 TOTALS 116,798 19,333 FY.12-13 YR 1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL FUNDS PROGRAM FY 2013 - 2017 Agency: City of Palm Desert Page: 2 of 5 Prepared by. Mark Greenwood Phone #: 760-778.6469 Date: August 13, 2012 Estimated Prior Year Measure A Balance: 2,666,460 Estimated FY 2013-2014 Measure A Allocation: 2,112,000 Estimated Measure A Available for FY 2013.2014 Projects: 4,778,460 ITEM NO. PROJECT NAME / LIMITS PROJECT TYPE TOTAL COST MEASURE A FUNDS 000's 00 's 2013-2014 Street Resurfacing Maintenance Street Project 4,000 1,900 1. 2 Monterey Avenue Widening from Fred Waring Roadway Widening 6,500 2,000 Drive to Country Club Drive 3. Bridge Inspection Program Maintenance Project 100 100 TOTAL 10,600 4,000 FY 13-14 YR 2 RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL FUNDS PROGRAM FY 2013 - 2017 Agency: City of Palm Desert Page: 3 of 5 Prepared by: Mark Greenwood Phone #: 760-776-6469 Date: August 13, 2012 Estimated Prior Year Measure A Balance: 778,460 Estimated FY 2014-2015 Measure A Allocation: 2,175,000 Estimated Measure A Available for FY 2014-2015 Projects: 2,953,460 ITEM NO. PROJECT NAME / LIMITS PROJECT TYPE TOTAL COST MEASURE A FUNDS , 2014-2015 Street Resurfacing Maintenance . Bridge Inspection Program Street Project Maintenance Project 4,000 100 1,900 100 1. 2. TOTAL 4100L_J 2,000 FY 14-16 YR 3 RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL FUNDS PROGRAM FY 2013 - 2017 Agency: City of Palm Desert Page: 4 of 5 Prepared by: Mark Greenwood Phone #. 760-770-6469 Date: August 13, 2012 Estimated Prior Year Measure A Balance: 953,460 Estimated FY 2015.2016 Measure A Allocation: 2,240,000 Estimated Measure A Available for FY 2015.2018 Projects: 3,193,460 ITEM NO. PROJECT NAME f LIMITS PROJECT TYPE TOTAL COST MEASURE A FUNDS 2015-218 Street Resurfacing Maintenance Street Project 4,000 1,900 1. 2. Bridge Inspection Program Maintenance Project 100 100 TOTAL 4,100 2,000 FY 15-16 YR 4 RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL FUNDS PROGRAM FY 2013 - 2017 Agency: City of Palm Desert Page: 5 of 5 Prepared by: Mark Greenwood Phone #. 760-776.8469 Date: August 13, 2012 Estimated Prior Year Measure A Balance: 1,193,460 Estimated FY 2016-2017 Measure A Allocation: 2,307,000 Estimated Measure A Available for FY 2016-2017 Projects: 3,500,400 ITEM NO. PROJECT NAME ! LIMITS PROJECT TYPE TOTAL COST MEASURE A FUNDS 2016 2017 1. Street Resurfacing Maintenance Street Project 4,000 1,900 2. Bridge Inspection Program Maintenance Project 100 100 3. Cook Street Widening - Phase II Roadway Widening 6,100 1,503 TOTAL 10,200 3,503 FY 16-17 YR 5