HomeMy WebLinkAboutPurchase - Grass Seed 222,500 poundsCITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AWARD THE PURCHASE OF 222,500 POUNDS OF
GRASS SEED TO SIMPLOT PARTNERS OF PALM
DESERT, CALIFORNIA, IN THE AMOUNT OF $194,130.35
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Simplot Partners
42-200 State Street
Palm Desert, CA 92211
DATE: August 23, 2012
CONTENTS: Proposal
Recommendation
By Minute Motion, award the purchase of 222,500 pounds of grass
seed to Simplot Partners of Palm Desert, California, in the amount
of $194,130.35.
Funds are available in General Fund Account No. 110-4610-453-2190,
Supplies/Other, 110-4610-453-3371, R/M Tri-Cities Sport Facility, and 110-4614-
453-3370, R/M Medians, for the City's portion and the Desert Willow Corporation
will fund the balance.
Backaround
The City of Palm Desert and Desert Willow Golf Resort purchase grass seed on
an annual basis for overseeding of City parks, sports fields, and the Desert
Willow golf course. The City and Desert Willow combine seed orders in order to
maximize cost savings on the purchase.
This year the City will use 35,000 pounds of the grass seed for a total of
$29,229.62 (including tax and shipping) and the remainder will be used by Desert
Willow.
Staff Report
Annual Seed Order
August 23, 2012
Page 2of2
On May 23, 2012, the City Clerk called for bids on the purchase of the grass
seed. Sealed bids were opened on Tuesday, July 17, 2012, at 10:00 a.m. with
the following results:
Contractor
Location
Price
1
Simplot Partners
Palm Desert, CA
$194,130.35
2
Turf Maker, Inc.
Indio, CA
$217,008.50
3
CPS
San Jacinto, CA
$219,470.59
4
John Deere Landscape
Cleveland, OH
$231,926.49
5
Lopez Development
Cathedral City, CA
$350,618.00
Staff has reviewed the lowest bidder's bid document and found it to be accurate.
Fiscal Analysis
This is a one-time purchase with no fiscal impact beyond the contract amount.
Prepared By:
I
KnightXandscape Manager
PAS. Gibson, Director of Finance
. Wohlmuth, City Manager
De
iwood, I�E.
Public Works
CITY COUNCIL AC ION
APPROVED DENIED
RECEIVED OTHER
MEET G DAT ��
AYES: rn
NOES:
ABSENT:
ABSTAIN:
VERIFIED BY: _
Original on File with City rk's Office
CITY OF PALM DESERT �`�� �'' �•
2012 ANNUAL SEED ORDER
BID DOCUMENT
The undersigned declares that he/she has carefully examined the Bid Terms and Conditions
and the Specifications accompanying the Notice Inviting Sealed Bids; that he/she is
thoroughly familiar with the contents thereof, and is authorized to represent the bidding firm
and propose services to the City of Palm Desert.
The undersigned agrees to furnish the specified merchandise in good order as specified and deliver to
the City of Palm Desert and Desert Willow Golf Resort and will accept as full payment thereof, the
following amount:
ITEM ITEM DESCRIPTION
NO.
1. Perennial rye grass seed
blend.
Seed brand / variety:
2. Perennial rye grass seed
blend, Apron treated.
Seed brand / variety
3. Poa Trivialis grass seea
Apron treated
Seed brand / variety:_`
4. Amount tax:
ESTIMATED UNIT
QUANTITY
212,000 LB. ! . 3,
7,500 LB. �Z ._
3,000 LB. E.-Q .
UNIT TOTAL
PRICE
i O
5. Amount shipping: $ 78 ,SO
TOTAL AMOUNT OF BID IN FIGURES
TOTAL AMOUNT OF BID IN WORDS e
Company:
Address:
Teleph ne: Fax:
p4po)
T
Bid Prepared By:
Title:
7t���yE
Signature: Date:
Email:
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