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HomeMy WebLinkAboutMinutes - Parks and Recreation Commission - October 2, 2012X-T3 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Rachelle D. Klassen, City Clerk FROM: Bertha A. Gonzalez, Senior Office Assistant DATE: December 4, 2012 SUBJECT: Submission of Minutes for the Parks and Recreation Commission '�3-cl�l4 Attached for your records are the approved minutes of the Parks and Recreation Commission Meeting of Tuesday, October 2, 2012. Please let me know if you have any questions or need additional information. Thank you. Attachment (as noted) CITE' COUNCIL ACTION APPROVED DENIED RECEIVED OTHER MEETING DATE !a- /3-ao AYES: L. , NOES:.&JI)a -� ABSENT: ABSTAIN:, VERIFIED BY. - Original on File with City Clerk's Office CITY OF PALM DESERT MINUTES PARKS AND RECREATION COMMISSION REGULAR MEETING TUESDAY, OCTOBER 2, 2012 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chairman Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Chairman Jerry Dawson Vice Chair Kim Housken Commissioner Deborah Hall Commissioner Mary Helen Kelly Commissioner Raymond Rodriguez Ex-Officio Members: Rob Ballew, YMCA of the Desert Jeff Ronci, Desert Recreation District Absent Commissioner Dean Dowty Commissioner Randy Guyer Commissioner Christopher Thomas Staff Present: Mark Greenwood, P.E., Director of Public Works Bertha Gonzalez, Recording Secretary H. Spencer Knight, Landscape Manager Ryan Stendell, Senior Management Analyst John M. Wohlmuth, City Manager Guests: Karen Creasy, YMCA of the Desert Kevin Kalman, Desert Recreation District Van Tanner, Planning Commission Liaison Sherry Barkas, The Desert Sun PARKS AND RECREATION COMMISSION APPROVED MINUTES OCTOBER 2 2012 III. ORAL COMMUNICATIONS NONE IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, SEPTEMBER 4, 2012 Chairman Dawson requested that the names of Mike Schuler's children (Garrett, Catherine, and Annie) be listed on the minutes under Section II, Presentations. Upon a motion by Commissioner Kelly, second by Commissioner Hall, and 5-0 vote of the Commission Board, the Consent Calendar was approved with the above addition. V. NEW BUSINESS A. DESERT RECREATION DISTRICT'S RECREATION SERVICES CONTRACT Mr. Stendell presented a draft of the service agreement between the City of Palm Desert and the Desert Recreation District (DRD). He stated that the proposed agreement reflects the efforts and desires of both parties and defines our current parks in a similar fashion to the City's General Plan (i.e. regional, neighborhood, etc.). Staff broke down the scope of services in several billable categories: Park Patrol/Supervision, Janitorial, and Skate Park attendant and used the current level of service as a baseline. The DRD will bill the City monthly for actual expenditures per the contract rates. The rates, however, have not yet been determined. The agreement also allows the DRD to transfer all field rental revenue to the City and charge the City an administrative fee. Hence, the City will recover some of the sports fields operating and lighting costs. Responding to Vice Chair Housken's questions, staff stated that there will be one person designated to Civic Center Park at all times and that the Cahuilla Hills Park restroom is included in the janitorial services. Vice Chair Housken noted that there are some inconsistencies within the contract (i.e. the cleaning of the tables); therefore, staff will review the agreement in more detail and correct any inconsistencies. Chairman Dawson commended City staff and the DRD for working and achieving an agreement that is beneficial to both parties. 2 PARKS AND RECREATION COMMISSION APPROVED MINUTES OCTOBER 2 2012 B. AQUATIC CENTER SHADE STRUCTURE Mr. Stendell stated that the shade structure closest to the concession stand was completed three weeks ago. He noted that the shade structure was cost effective and fits well with the facility. He also reported that the turf at each end of the mid -section of the Aquatic Center will be removed to allow for the installation of two 20' x 30' shade structures. Mr. Van Tanner inquired about using the tart material that is used on playgrounds; however, Mr. Spencer Knight stated that it is unknown how well it will hold up to the chlorine and repair costs for this type of material are very high. Upon a motion from Commissioner Rodriguez, second by Commissioner Kelly and a 5-0 vote of the Commission, the proposed shade structures were approved as presented. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. FIRST TEE presented by Glenn Miller Mr. Kevin Kalman of the DRD stated that Mr. Miller was unable to attend the meeting and thanked Commissioner Kelly and her daughter, Kathleen Kelly, for hosting the Kelly Memorial Tournament. He added that the First Tee opens September 16, 2012, and registrations for the fall session are currently underway. B. PARK USE REPORT — Freedom Park (Housken, Kelly and Rodriguez) Chairman Dawson reminded the Commission that at the previous meeting, they had agreed to limit the inspection report discussion to top three items of each of the Commissioner's reports. Freedom Park — Vice Chair Housken visited the park at night and noticed that there were a number of lights that were not working. She inquired about the policy for the field lights, since they might provide additional lighting if they were turned on at night. Staff stated that the field lights are only turned on PARKS AND RECREATION COMMISSION APPROVED MINUTES OCTOBER 2 2019 when the field is rented; however, they will ensure all the lighting is functioning properly. Referred to staff. Vice Chair Housken also noticed that there is no signage listing the park's information (i.e. rules, hours, walking distances, etc.) and that there was some exposed irrigation pipes and erosion at the retention basin, northwest to the dog park. Referred to staff. On final note, Vice Chair Housken stated that the website's map for Freedom Park is outdated and does not list walking distances. She suggested adding a parks link under the visitors tab and a walking link under "Browse by Activity". Referred to staff. Commissioner Kelly visited the park at a time when not much activity was taking place. However, she did speak to three fathers visiting the park and they commented on how well maintained the park is. She commended staff for the park's condition. Commissioner Rodriguez visited the park during school traffic and was surprised on the high number of park users despite the traffic congestion. A group using the field requested access to water to spray down the field before play and topping the infield to prevent holes. Staff stated that the field is properly prepared for usage when it is rented; however, the group that was using the field at the time of Commissioner Rodriguez' visit had not formally rented the field. Also, domestic water usage is very expensive; therefore, it cannot be made available at all times. Commissioner Rodriguez reported graffiti behind the northeast exterior of the tennis courts, on a foul pole, and the men's restroom. He added that a visitor commented on how well maintained the women's restroom is. Referred to staff. At the next scheduled meeting, Commissioner Thomas and Member Ronci will report on Magnesia Falls Park. C. PALM DESERT AQUATIC CENTER Mrs. Karen Creasy reported that the Aquatic Center is entering its programming phase. Staff has sent out a letter to all the swim teams in Southern California informing them of the Aquatic Center and inviting them to use the pool. She added that water polo season has started and that the Desert Arc has rented the entire facility on Friday, October 12, 2012, for the second year in a row. On a final note, she stated that a handwritten note sent to the Aquatic Center's pass holders was positively received, staff has shifted their focus on marketing, swimming lessons 4 PARKS AND RECREATION COMMISSION APPROVED MINUTES OCTOBER 2 2012 continue to be very successful, and a swim meet has been scheduled for Memorial Day weekend. The Aquatic Center's end of the month report was as follows: Daily Admission Numbers Transaction Type Description August 1-31 100 —Resident: 13-59 1015 101 — Non Resident: 13-59 2032 102 — Resident: Youth/Senior 643 103 — Non Resident: Youth/Senior 1232 104 — Resident: 2-5 237 105 — Non Resident: 2-5 656 Total Admissions 5818 Income $4,665.00 Rental $48,918.00 Admission $11,653.00 Program $9,249.00 Food $3,437.00 Beverage $1,835.00 Retail 79 757.00 Total Income D. FAMILY YMCA OF THE DESERT Member Ballew reported that Flag Football will be held in a couple of weeks at the Hovley Soccer Park and the Golf Cart Parade will take place the last Sunday in October. The Marine Band will be leading the parade and the VIP area will be available for $25 a person. Also, a Beach Blanket Party will be held on Thursday, October 4, 2012, at Civic Center Park. E. DESERT RECREATION DISTRICT Member Ronci reported that the Health and Fitness Program had 40 to 50 participants and that the rentals, fields and community centers are very busy. He distributed the flyer that has replaced the DRD catalog and another announcing the First Annual Santa Run, which will be held at Civic Center Park. The DRD has confirmed that the cooking series will be held on Tuesdays throughout the winter. The monthly facilities and programming report was as follows: 5 PARKS AND RECREATION COMMISSION APPROVED MINUTES OCTOB R 2, 2012 Program / Activity Residents Non- Residents Total Participation Dance 32 10 42 Health and Fitness 1 1 2 Martial Arts 10 6 16 Music 2 0 2 Sports 3 2 5 Staff Training 15 1 16 Membership/ Facilities Reservations PD Community Center Recreation Rooms 60 CC Pavilions 9 CC Softball Fields 85 CC Tennis Courts 8 CC Amphitheater 3 CC Outdoor Area 3 Hovley Soccer Park Fields 143 Freedom Park Fields 15 Olsen Soccer Field 4 Portola Community Center Recreation Rooms 36 IX. COMMISSIONER COMMENTS - Staff distributed flyers for the Civic Center Park concerts and the El Paseo Thanksgiving Day 5K. - Member Ballew asked what was learned about not overseeding the dog parks and staff stated that all the dog parks will be overseeded and closed at the same time and for a longer time to ensure proper turf growth. They noted that the dog park users have been very supportive. - Member Ballew stated that, if the City is still interested in having a fishing contest, 800 Ibs of catfish can be purchased for $3,500. - Mr. Stendell stated that letters requesting donations for the First Tee were distributed this month. - Staff reported that the BLM will be hosting Cleanup Day at Homme-Adams Park. Chairman Dawson requested an informational report on the event at the next scheduled meeting. X. ADJOURNMENT With no further business or discussion, and with the Commissioners' unanimous concurrence, the meeting was adjourned at 9:34 a.m. rtha A. nzalez ecordin ecretary 101