HomeMy WebLinkAboutC30331 - Renewal - Clubhouse and Maintenance Uniform ServicesContract No. C30331
CITY OF PALM DESERT
STAFF REPORT
XC
REQUEST: APPROVE RENEWAL OF THE LEASE AGREEMENT BETWEEN
THE DESERT WILLOW GOLF RESORT AND CINTAS
CORPORATION IN THE AMOUNT OF $41,709.96 FOR THE
CLUBHOUSE AND MAINTENANCE UNIFORM SERVICES FOR A
TERM OF ONE YEAR (PROJECT NO. 845-13)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Cintas Corporation
2150 S. Proforma Ave
Ontario, CA 91761
DATE: December 13, 2012
Recommendation
By Minute Motion, approve the renewal of the Lease Agreement for
Uniform Services with Cintas Corporation, Ontario, California, in the
amount of $41,709.96 (includes tax).
Funds for the Lease Renewal are available in Golf Course Expenses, Account No. 520-
4195-495-8091.
Background
In 2010, the City conducted a Request for Proposal (RFP) process to supply the Desert
Willow clubhouse and golf course maintenance departments with hotel quality uniforms
and uniform cleaning services for a one-year period. The Cintas Corporation was the
sole respondent to the RFP. Their proposal included a one-year contract with the option
for three one-year renewals.
On November 18, 2010, the City Council authorized award of Contract No. C30330 to
Cintas Corporation for uniform services. The lease provides uniforms for approximately
117 employees and the service includes uniform repair, cleaning, replacement, and
tracking. Consideration for each contract extension is required to be brought back for
City Council action on an individual basis.
Staff recommends approval of the second one-year lease agreement renewal between
the Desert Willow Golf Resort and Cintas Corporation for the lease of uniforms and
Contract No. C30332
N6-
Staff Report
Approve Renewal of Lease Agreement with Cintas Corporation (Project No. 845-13)
December 13, 2012
Page 2 of 2
uniform services for a period of 52 weeks. Cintas is honoring the same annual pricing
as the original lease and the first one-year renewal.
Fiscal Analysis
No appropriation is required; funding is available in the current Desert Willow budget.
Prepared By:
Heather Buck, Project Coordinator
aftin Alvarez
rector of Economic Development
i v r•
CITY COUNCIL ACTION
Mark G I
, P.E.
APPROVED ✓ DENIED
Directo oP
c W s
RECEIVED OTHER
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MEETING DATE __ �,�-/ 3 - ; 0
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AYES:AP1gSe(j
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Paul S.
on, Director of Finance
NOES: -U nt1P
ABSENT: _K on
ABSTAIN: _ ' i-"(I
Approval:
VERIFIED BY:-- P-D l/_/ /-G
Original on File with City Cleric's Office
n M. Wohlmuth, City Manager
GAPubWorks\Staff Reports\2012\December 13\02 Lease Renewal for DW Uniforms with Cintas\SR-Lease Renewal for DW Uniforms with Cintas.doc