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Home My WebLink AboutC32430 - Palm Desert Aquatic Center - Two Shade StructuresContract No. C32430 CITY OF PALM DESERT CITY MANAGERS OFFICE ^ CITY COUNCIL STAFF REPORT REQUEST: AUTHORIZATION TO BID TWO SHADE STRUCTURES AT THE PALM DESERT AQUATIC CENTER. SUBMITTED BY: Ryan Stendell, Senior Management Analyst DATE: December 13, 2012 CONTENTS: Proposed Shade Structure Layout Recommendation By Minute Motion, authorize staff to bid two shade structures at the Palm Desert Aquatic Center (PDAC). Funds are available in Park Fund Capital Account No. 233-4549-454-4001 Parks & Recreation Commission Recommendation On several occasions staff has indicated to the Parks & Recreation Commission that shade is the number one sought after amenity at the PDAC. Staff has proposed several ideas of where shade could be accommodated at a reasonable expense. At the Commission meeting of October 2, 2012, staff proposed the idea of placing two 20'x30' shade structures at the north and south ends of the center turf area. Staffs recommendation seemed to be a "best bang for the buck" way to produce ample shade at the PDAC. The Commission agreed that this was a logical place for the shade to occur. Backaround Staff has looked at numerous plans to provide summer users additional shaded areas. Estimated costs are ranging from $40,000-$100,000 depending on the complexity of the structure. Staff was extremely pleased with the four -post system that was installed near the concessions stand. These structures are very attractive, cost effective, and provide excellent shading. Concurrently with the discussion of additional shading, staff has been struggling with the turf in the center section of the pool. Wear patterns are very heavy from summertime swimmers traveling between the lap pool and recreation pool. Staff is proposing to remove some turf on the north and south sides of this center section to make way for the proposed shade structures (see attached layout). Once the shade structures are installed, concrete would be installed beneath to complete the patio. YMCA staff will utilize existing site furnishings in these areas. Contract No. C32430 Staff Report Authorization to Bid Shade Structures at the PDAC December 13, 2012 Page 2 of 2 Staff anticipates the expenses for these improvements as follows: (2) 20' x 30' Shade Structures: $25,000.00 (2) Concrete Flat Work: $20,000.00 Landscape Modifications: $ 3,500.00 $48,500.00 This project will occur in phases, beginning with the landscape removal and irrigation modifications. Next the shade structures will be installed, followed by the concrete flat work. The City's purchasing policy allows staff to post bids for five days, in amounts less than $25,000.00. Staff does anticipate that all trades individually will be below that threshold and would be awarded through the normal bidding process. Because this project was not specifically listed in our CIP budget for the PDAC, staff wanted the Council's authorization to bid this project. Staff is requesting approval to move forward with this project now so it can be completed in the winter and ready for the next spring/summer season. Fiscal Analysis Staff is requesting to use Park Funds associated with the original construction of the PDAC which were not utilized. Prepared By: Review By: 17 L�L_ ?-� yan Stendell Oal S. Gibson, Director of Finance Senior Management Analyst roved By: CITY COUNCILACTION APPROVED �JV' DENIED ;Zr� RECEIVED OTHER M. WWilmuth, City Manager MEETING DATE - AYES: _ K NOES: A1012E .� ABSENT:. d04 e ABSTAIN:. VERIFIED BY: o K I -a Original on File with City Clerk's Office vjm-L�Am I 'V g�v A ee 4W Legend Circulation Network Streets City Boundary 2012 Red. Band 1 Green Band_2 Blue: Band-3 1: 589 Notes