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Home My WebLink AboutC32440 - Pruning of Palm Tree Skirts Desert Willows Golf ResortContract NO. C32440 CITY OF PALM DESERT T STAFF REPORT REQUEST: AUTHORIZE AWARD OF CONTRACT TO UNION TREE & PALM SERVICES, CATHEDRAL CITY, CALIFORNIA, IN THE AMOUNT NOT TO EXCEED $36,000 FOR THE PRUNING OF THE PALM TREE SKIRTS LOCATED ALONG THE PERIMETER OF THE DESERT WILLOW GOLF RESORT SUBMITTED BY: Martin Alvarez, Director of Economic Development CONTRACTOR: Union Tree & Palm Tree Service P.O. Box 2628 Cathedral City, CA 92234 DATE: December 13, 2012 CONTENTS: Union Tree & Palm Tree Service Proposal Site Map Recommendation By Minute Motion: 1. Authorize the City Manager to award a contract to Union Tree & Palm Tree Service, Cathedral City, California, in the amount not to exceed $36,000 for the pruning of the palm tree skirts located along the Desert Willow perimeter. 2. Appropriate $36,000 from Fund 441 Desert Willow Drive Repair Maintenance Street/Parks/Medians. Background Historically all palm trees located within the Desert Willow Golf Resort and the street perimeters have remained un-pruned (natural) to add to the desert oasis feel of the golf resort. As the palm trees have matured over the last fifteen years, the old palm tree fronds (skirts) have remained attached to the palm tree, and allowed to overhang down the trunk of the palm tree. In most cases the skirts have grown down near the bottom of trunk and within arms' reach. Over the last several months, Desert Willow Golf Resort has experienced five independent palm tree fires located on the Firecliff golf course (see attached map). The fires occurred near the perimeter block wall, located along the Portola Avenue, Frank Sinatra Drive and Cook Street frontages. The fires appear to have been set to individual palm tree skirts and the fires have spread to adjacent palm trees. Over 30 palm trees, dozens of shrubs and trees have been damaged as a result of the five fires. Both the Fire and Sheriff Departments are continuing their investigations. Contract No. C32440 Staff Report Award to Union Tree and Palm Tree Service Desert Willow Palm Tree Skirt removal Page 2 of 2 December 13, 2012 In order to address the health and safety concern and prevent additional damage to the property, staff proposes to prune the palm tree skirts on those palm trees located near existing structures (i.e. irrigation pump stations and Residence Inn) and along the perimeter of the golf course walls. There are approximately 200 palm trees located on the perimeter of the golf course ranging from 10-35 feet in height. With the help of the Landscape Department, on November 21, 2012, staff received bids for the removal of palm tree skirts for 200 palm trees. Two bids were received from tree pruning vendors. Cram an Name Union Tree & Palm Tree Service Ci Cathedral City, CA Bid $180.00/tree West Coast Arborist Anaheim, CA $260.00/tree After review of the bids, Union Tree and Palm Tree Service, based in Cathedral City, California, was the lowest responsive bidder. Staff recommends that the City Council authorize the City Manager to contract with Union Tree in the amount not to exceed $36,000.00 for the removal of palm tree skirts on 200 palm trees. Fiscal Analysis Funds are available for appropriation in the Fund 441 Desert Willow Drive Repair/Maintenance Streets/Parks/Medians, Account No. 441-4195-495-3321. Submitted By: Ma in Alvarez Director of Economic Development Paul S. Gibson, Director of Finance CITY COUNCILACTION APPROVED ✓ DENTED RECEIVED OTHER MEETING DATE - -a i NOES: Awe- ABSENT.- nlor C_ ABSTAIN:, _T�ne4l r VERIFIED BY.-O Original on File with City Clerk omce G1rda\Martin A1varez\2012\SR\SRDW PalmTree Skirtsl2-13-12.doc PROPOSAI Union Tree & Palm Services P.O Box 2628 Cathedral City, CA. 92234 Cell: (760) 391-1736 Cell: (760) 799-3747 Fax: (760) 832-8899 To: Desert Willow Attn: Michael J Tellier, CGSC 38-995 Desert Willow Dr. Palm Desert, CA. 92260 Tel: (760) 346-6512 Fax: (760) 773-3876 Date: 11-19-2012 Proposal:58 License: # 947133 Email: uniontreeservice@yahoo.com Quantity Description Each Amount 200 Palm Trees Trimming & Clean $180.00 $36,000.00 Total $36,000.00 CITY OF PALM DESERT RECEIVED 0 CITY CLERK'S OFFICE 73 -5 10 Fred Waring Drive f' A t M DES ER ; CA Palm Desert, CA 92260 2812 NOY _8 AM 8. 58 Telephone: 760-346-0611 Fax: 760-341-6372 REQUEST FOR PROPOSALS PUBLIC NOTICE IS HEREBY GIVEN that the City of Palm Desert ("CITY") invites proposals to provide pruning 200 Washingtonia Filifera Palm Trees (Skirts Only) ranging between 15-45 feet brown trunk height, located at the Desert Willow Golf Resort, along the perimeter wall. The pruning of approximately 50 palm trees on the golf course side of the wall will require the use of small vehicles to access the interior of the golf course, along golf cart paths. Proposals will be received via fax (760) 341-6372 or in person to: Attn: Martin Alvarez, Director of Economic Development up to the hour of 3:00 p.m., Wednesday, November 21, 2012. In accordance with California Labor Code Sections 1770, 1773, 1773.1, 1773.6 and 1773.7 as amended, the Director of the Department of Industrial Relations has determined the general prevailing rate of per diem wages in accordance with the standards set forth in Section 1773 for the locality in which the Work is to be performed. In accordance with City Ordinance No. 859, this project shall not require prevailing wage payments. Any contract entered into pursuant to this notice will incorporate the provisions of the State labor Code except that this project be subject to prevailing wage law (Labor Code Section 1770, et. seq.) A copy of said wage rates can be obtained by accessing the Department of Industrial Relations website at: www,dir.ca.gov/DLSR/statistics research.html or by contacting the District Office at 464 West Fourth Street, San Bernardino, California 92401. The work to be done consists of furnishing all materials, equipment, tools, labor, tax, and incidentals as required to perform the above stated service, including traffic control, if necessary. At the time of bid, the Contractor shall possess a C-27 or D-49 license, ISA Arborist certification, City of Palm Desert Business License. Contractor shall provide proof of insurance, per the attached specifications. A no fee encroachment permit is required. All green waste is to be recycled at a Riverside County licensed compost facility. SCOPE OF WORK Quantity Scope Unit"" Cost 200 Removal and disposal of all palm tree skirts IV - The project is to be completed within 45 Calendar Days from the date of the Notice to Proceed. For more information regarding this project, please contact Martin Alvarez, Director of Economic Development, malvarezCa7,cityofpalmdesert.org or (760) 346-0611, Ext. 467. Fax No. (760) 341-6372. Posted: November 8, 2012 Page 1 of'2 . _ v 1 ` � fir. � �� `' y.. ;�=� �• Isis - IT i • k> �a e5arS Its, Ar I ^1 r~—.. rt ►�./.. r Al Ip :. .ter, w"'.N y.1'•y' f-T —, F. '•'. �,�[-.. w. J&E. :/ ", �.�. /p�" r itA. At ff Desert Willow Golf Course FiresDesert 38-995 Desert Willow Drive kk5 AFL 4 N M 1� �.l