HomeMy WebLinkAboutC29760 - Change Order # 1 - Notice Of Completion - Traffic Signal System Interconnect 553-99Contract No. C29760
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
X- K
REQUEST: RATIFY CHANGE ORDER NO. 1 IN THE AMOUNT OF $2,492.43,
AND REQUEST FOR ACCEPTANCE OF WORK FOR
CONTRACT NO. C29760 WITH FLATIRON ELECTRIC, INC., FOR
THE TRAFFIC SIGNAL SYSTEM INTERCONNECT (PROJECT
NO. 553-99)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Flatiron Electric Group, Inc.
7911 A Pine Avenue
Chino, California 91708
DATE:
December 13, 2012
CONTENTS: Memo to City Manager Dated April 17, 2012
Notice of Completion
Vicinity Map
Recommendation
By Minute Motion:
1. Ratify Change Order No. 1 to Contract No. C29760 with Flatiron
Electric Group, Inc., for the Traffic Signal System Interconnect
Project the amount of $2,492.43 (Project No. 553-99);
2. Authorize the transfer of $2,492.43 from contingency to base;
3. Accept the work as complete and authorize the City Clerk to file the
Notice of Completion for Contract No. C29760.
Funding is available for this change order in Traffic Signal Coordination Account No.
440-4594-422-4001.
Background
On December 8, 2011, City Council awarded Contract No. C29760 for the Traffic Signal
System Interconnect Project to Flatiron Electric Group, Inc., in the amount of
Staff Report
NOC and C0#1 to Contract C29760 for Flatiron Electric Group, Inc. Project 553-99)
December 13, 2012
Page 2 of 2
$441,257.00, and approved a 10 percent contingency in the amount of $44,125.70.
There is an agreement in place for the City to receive reimbursement from federal
Congestion Mitigation Air Quality (CMAQ) funds for this project. City's cost for this
project is $5,000. CMAQ funds cover the remainder.
During the course of the work Flatiron Electric encountered an unforeseen mass of
concrete which blocked the installation of the 2-inch PVC pipe that carried the
interconnect wiring. On April 17, 2012, staff requested that the City Manager authorize
extra work for this project in the amount of $2,492.43 and a copy of that memo is
attached. This work was necessary for the completion of the project and is a
reimbursable expense under the CMAQ agreement.
The interconnect system is now complete and staff has inspected the work performed
by the contractor and has found said work to be complete and in accordance with the
contract requirements.
Fiscal Analysis
There is no fiscal impact beyond the contract and change order amount. Funding is
available for this change order in Traffic Signal Coordination Fund Account No. 440-
4594-422-4001.
Prepared By:
MArk S. Diercks, .E.
Transportation ngineer
r,l/
Paul S. Gib*n, Director of Finance
Approval:
r l C, /-./
M. Wohimuth, City Manager
Mark qre nwood, P.
Director 6f Public We
CITY COUNCI'LAC ION
APPROVED_,.. DENIED
RECEIVED OTHER
MEETING DATE
AYES: i nn _ D11 ,.— /� l Ar rr/1 i K
NOES: 1 QJt ✓ '
ABSENT: LyW..i
ABSTAIN: _ .. I
VERIFIED BY: k,0//— '
Original on File with City Clerk'sbffice
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
To: John W. Wohlmuth, City Manager
From: Mark Greenwood, P.E., Director of Public Works
Date: April 18, 2012
Subject: Traffic Signal System Interconnect — Project No. 553-99
Emergency Work by Flatiron Electric Group
The Traffic Signal System Interconnect project was approved by the City Council on
December 8, 2011, and the contract was awarded to Flatiron Electric Group.
During the course of the work, Flatiron Electric encountered an unforeseen mass of
concrete buried at 42"d Avenue and Joni Drive, which blocked the installation of the
2-inch PVC pipe that will carry the interconnect wiring. In order to keep the project on
track, extra work was necessary to open a trench to chip away the mass of concrete.
This work was performed on a time and materials basis, and the attached invoice in the
amount of $2,492.43 for this extra work has now been received.
In order to expedite payment to the contractor, I am requesting your approval to issue
payment via a voucher. if you are in agreement, please sign below and return this
memo to me.
If there are any questions, please let me know.
and Approved:
n M. Wohlmuth, City Manager
/bl
Attachment (as noted)
U e Z 2
a
O
`o
a m 2
C LL
U
C
m
U
O
r
t0
�
O/
1
1
1
1
1
N�
N
a
V
O1
N
N
00
n
N
W
a
N
N
V.
N
N
N
<
N
C
N
WN
N
N
N
N
N
N
N
M
N
N
N
M
N
N
N
N
N
I N
N
w-l"I
N
1 N
N
N
m
N
N
C1
to
to
N
0
=
N
N
N
i
I
_
g
�C1��C1�
Ct�1�(7�C9
f
t9
..
as
O
CilI
O
a0�o
of
0:
t�
zz
e0
m
�
'min
o
1!
J
O
J
c
3
W
ra
N
p
J
H
dcr
.
w
C
c
raA
a0
O
>
CL
>
ii
O
o
H
In
~a
de
yyCLy
c g
�t
C
E
to O
U
'y W
U
m
h d
to A
c E
� U
i E
i°n
$
-� `�
!-
a
m
d ti
aZ
0
o
0
0
0
0
.-
Cl
.
IL
0
1
1
1
c
It!
l
1
tp
w
to
W
(t
N
N
N
N
N
N
N
N
N
N
N
N
N
M
N
W
N
N
N
N
M
0
4"
y
C*
M
'"
(6
to
x
7
=
N
O
co
t°
S
Lz°
m
o
atE
t
i
�
u
y C
N
w
•�
� y
C
�
�
U
o
w
o
m
ro
C
~
o
Q�Q
V
W
a
a
2
2
C
0,
—Lill
FIELD ORDER
AUTHORIZATION FOR EXTRA WORK
FLATIRON OR CHANGE IN PLANS
ELECTRICAL GROUP
PERFORMED FOR: L.1
LOCATION OF WORK:
NAME OF INDIVIDUALS/AGENCY WHO DIRECTED WORK:
REASON WORK WAS PERFORMED: 9-UNFORSEEN CONDITION
O REPAIR OF DAMAGE CAUSED BY OTHERS: LI T NAME:
DESCRIPTION OF WORK: Nei,
,ovc � incg1nw.
FEG Job #: —S2 F/ F.O. P
Phase Code P (&10 Date Performed:
Q NOT PART OF ORIGINAL SCOPE
t
.r
,- LABOR NAME
CLASSIF.
REG.
HOURS
OT
HOURS
TOT
HOURS
SUBCONTRACTOR'S WORK
HOURS
SAWCUTT;NG
CO. TICKET #
'
RENTAL BACKHOE
CO. TICKET #
OTHER
CO. TICKET #
EQUIPMENT
EQUIPMENT #
HOURS
EQUIPMENT
EQUIPMENT I
HOURS
WORK TRUCK
DIRECTIONAL BORING MACH/TRUCK
WORK TRUCK
DIRECTIONAL BORING SPPT. TRUCK & VAC. TRAILER
PICK-UP TRUCK
ARROW BOARD TRAILER
COMPRESSOR
BUCKET TRUCK
6 WHEEL DUMP TRUCK
CRANE
10 WHEEL DUMP TRUCK
SKID STEER
BACK HOE
OTHER
BACK HDE/SKID
QTY.
STEER TRAILER
rvIATERIALS USED
A DESCRIPTION
OTHER
OTHER INFORMATION
CONCRETE CO.: # OF YOS.
TICKET A'
ASPHALT CO.: # OF TNS.
TICKET t
I HEREBY CERTIFY THE ABOVE REPORT TO BE CORRECT I HEREBY CERTIFY THE ABOVE REPORT TO BE CORRECT
FLATIRON ELECTRICAL G CUSTOMER REPJSENTATIVE:
SIGNATURE: -- SIGNATURE: i*�G
PRINT NAME & TITLE: PRINT NAME & TITLE: iibee"I: dece mo-
•T....Ah. n,
Ip'a
FLATIRON ELECTRIC GROUP, INC
A"Aa& 7911-A Pine Avenue, Chino, CA 91708
714-22& 00
�� � � � � � 31 Bus. 909-597-9151 Fax 'P�'
CA License No. W2724
11
LETTER OF TRANSMITTAL
To: Cky of Palm Desert Date: 4/912012
73.510 Fred Waring Orin Project: CMAQ Traffic Signal System interconnect
Palm Desert, CA 92290-2578 Job No.: 5281
Attn: Mark Greenwood, PE Subject: T&M Tickets
Transmittal No.:
Transmitted: ❑x Attached FlUnder Separate Cover (all or some)
Via: DFacsimile [j]US Mom 00vemight
OE -Mall Hand Delivered
Fax Number.
Are as follows: Shop Drawing(s) [:]Letter(s) F]Sampie(s) Contract Drawing(s)
OSpeciBcation(a) Change Orders) OProposal Drawings) Approval Submittal(s)
❑Other
For Approval E3For Your Use [:]As Requested Revise and Resubmit
❑Approved Rejected rJFor Fabrication [—]Approved as Noted
Other: For Payment
Remarks/Commerds:
THANK YOU,
Shawn Bradfield
Office Manager
cc: None
cc File Transmittal log.
PAGES TO FOLLOW
• '►
Mazzone, Marc
From: gabe.loza@saftco.com
Sent: Friday, February 03, 2012 5:26 AM
To: Mazzone, Marc
Cc: gobe.loza@saftco.com; BRIAN.KJNG@saftco.com Lr,..•-•�
Subject: QUOTE # 338284 FROM SAF-T-CO SUPPLY t'
ern 1 7 `tU��
5281-0002
QUOTE:0338284
—Date & Time: 02/03/12 07:25:57
�T PO. 15281-0002 ----- - —
Ship Instructions: O/T 2/6 AM DELIVERY
Customer #: 012277-5281 —�~--
Order Date: 102/03/12
�— Due Date: 02/06/12
Salesperson: GABE LOZA
I — Terms: 2% 10TH PROX�-
r Given By: MARC MAZZONE
-Sent From-
�� SAF-T--CO SUPPLY
1300 E. NORMANDY PLACE _
SANTA ANA CA 927054138
PHONE: 714-547-9975
FAX: 714-547-2983
Quoted To: For Shipment To.
FLATIRON ELECTRIC GROUP, INC. FLATIRON ELECTRIC GROUP, INC.
7911-A PINE AVENUE PORTOLA & E HOVELY
CHINO CA 91708 PALM DESERT CA
JOSH 1-909-376-7036
Line Ord-Qty Item Description Price UM Total
1 56 QUIK170160 BLACKTOP & ASPHALT PATCH # 1701-60 56 PER PALLET 6.950 1 E 389.20
Merchandise Subtotal 389.20
Tax 30.16
TOTAL 419.36
1
To be recorded with the Riverside County Recorder
within 10 days after completion and acceptance by
the City Council. NO RECORDING FEE PER
SECTION 6103 OF THE GOVERNMENT CODE.
When recorded, return to:
Office of the City Clerk
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
NOTICE OF COMPLETION
(Cal. Civ. Code § 3093 — Public Works)
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY
OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State
of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260.
2. That the full name and address of the owner of said interest or estate is set forth in the preceding
paragraph.
3. That the nature of the title of the stated owner, as set forth in paragraph 1, is Fee.
4. That on the 13'' day of December, 2012, a work of improvement described as Traffic Signal System
Interconnect Project-553-99; Contract No. C29760 on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Flatiron Electric
Group, Inc., 7911 A Pine Avenue, Chino, California 91708.
6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside,
State of California, and is described as the interconnect system for various traffic signals as shown on Exhibit "A"
attached, and made a part of this document.
CITY OF PALM DESERT
Dated:
By:
Robert A. Spiegel, Mayor
STATE OF CALIFORNIA }
) ss
COUNTY OF RIVERSIDE }
I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision
which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and
that the same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Palm Desert, California, on this day of 20
RACHELLE D. KLASSEN, CITY CLERK
Rev. Oct 02
Exhibit "A"
The proposed improvements will connect the following intersections or locations with
fiber optic communication:
Monterey Avenue and Gran Via/Las Palmas
Monterey Avenue and Clancy Lane/Avenida Del Sol
Monterey Avenue and Hovley Lane West
Monterey Avenue and Country Club Drive
Country Club Drive and Via Scena
Country Club Drive and Suncrest/Regent
Country Club Drive and Palm Greens/Via Portofino
Country Club Drive and Portola Avenue
Portola Avenue and Hovley Lane West/Silver Sands
Portola Avenue and Hovley Lane East
Portola Avenue and Chaparral/Via Venezia
Portola Avenue and Quick Silver
Portola Avenue and Magnesia Falls Drive
Portola Avenue and Rutledge Avenue
Hovley Lane East and Corporate Way
Cook Street and Hovley Lane East
Cook Street and 42nd/Green Way
Hovley Lane East and Beacon Hill/Largo
Hovley Lane East and Water Way/Tava Lane
Fred Waring Drive and San Pascual Avenue
Portola Avenue and De Anza Way
Hwy 111 and Portola Avenue
Palm Desert City Hall
TMC at City Corporation Yard
All located in the City of Palm Desert, County of Riverside, State of California.
J
~<
fn
Z
N
N
<
Z
<
g �-
2
N
N
Z
Q
N
_
v%
<
�
Z
�o
U
?o
=Q
r
Z
3
¢
U
J
N W~
Q< N
Q
<
W
CO
Z
J
Z N
ZO
c
H
<
W
Of
amp
Z
=
Q
�O
O
S
Z-
Q
p
Cl-J
< p
w
Z
N q Nn
U
S W
Z
r
p
CL
d
H
o�
m
U
li
m z
a
o Z
o zo 3
3
Q
z o
0
z
e[
r CJ S
N
o
m
?
w
W
d N
--� J
3
O
w
I-
W
~
O p
z
V
Z
Z
U'
N= W
W
Z
p
r Z
S
N
1.
Z
N
O Z
q
N Z
� 2
Z
Z
d O
Z
J Z
N
N~
p
W
S
O
Z
O
U U
<
J
N J
p 0
U U
O
()
�
p
a W
Z
W
Z W
O
Z
0Z
m
Z <
�Z
3
Q
U
�C�
W p.
OCO
Yoh
C9
W
t�
m
OS
V
qd
t r W
U
w
J
Wd'
Z<
y'¢
U F
O CQj
O Z
p
O U
Z
CY
<
wJ
¢]
U o
_N
X
Zw
wN
W
O
CY t]U
U
O
WN
2N
w0
OW
d' J
JW
Z
CD
U
Ld V
L.i <
'n �'-�
Q O
Lr,.IX
> w Z
` Q Z
w
O Q
I- w
V)
W
Q
LF m
qJ ZO
N
w
WLZ.� U
S
IZa F-
Z
JNJ _
S H
V J
m
Z<
U
W
S~~
W Z
Z
L<r. , I~
O~
V
O
>(n
Q I
? �
q
-IW
< J
�J
d
W
C J J Z
ZS
L S w
S
W p
W
w J
W
J
S
W �
LZ�IN
(nU
U Z
Lwi
<
w
w
q V
q m
V p
U O
w O
d U
<
< O
7 1
d O
ti
N
�.L
N- m
< S
<
< U
V
>
4-
U
w
<
w
«
$
¢cn
of
W v�
p w U
3 U m
O V O
< V
w U
N V
w v
O
0
z
O
�
N
Z
-
O O
w
< O
w
< Z
< d
O N
w W S
O O J
d ti �i
N O
w
O CI:,O
S w
O
U w
O
S Ow
Fn
d Z
oaoo
o
a
aaooa
o
a