HomeMy WebLinkAboutC27950A NOC CO1 Intersection Improvements at Frank Sinatra 572-08Contract No. C27950A
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C27950A
AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF
COMPLETION FOR THE PORTOLA AVENUE AT FRANK
SINATRA DRIVE INTERSECTION IMPROVEMENTS (PROJECT
572-08)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: H & H General Contractors, Inc.
PO Box 536
Highland, California 92346
DATE: February 9, 2012
CONTENTS: Change Order No. 1
Notice of Completion
Vicinity Map
Recommendation
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. C27950A in the
amount of $38,816.39 for the Portola Avenue at Frank Sinatra Drive
Intersection Improvements;
2. Authorize the transfer of $38,816.39 from contingency to base;
3. Authorize the Mayor to execute said Change Order No. 1; and
4. Accept the work as complete and authorize the City Clerk to file a
Notice of Completion for Contract No. C27950A.
Background
On January 13, 2011, City Council awarded Contract No. C27950A for the construction
of the Portola Avenue at Frank Sinatra Drive Intersection Improvements to H & H
General Contractors, Inc., in the amount of $3,931,371.00. At that time, a 10 percent
construction contingency was set aside in the amount of $393,137.00.
Staff Report
Approve Change Order No. 1 (Contract C27950A)
February 23, 2012
Page 2 of 2
The project consisted of widening Portola Avenue and improving traffic flow, drainage,
pedestrian access, safety, and aesthetics at the intersection of Portola Avenue and
Frank Sinatra Drive. The project replaced a four-way stop at the intersection with a
traffic signal. Drainage issues at the intersection were also mitigated.
Work began on April 4, 2011. During construction, utility conflicts necessitated
modification of a portion of the storm drain facilities. In addition, field conditions differing
from those shown on the plan were discovered resulting in an increase in the amount of
material required for various improvements. Staff has verified all of these unforeseen
conditions and believes all of the items to be necessary for the safety of the public. The
percent of change in the original contract price is less than one percent. The traffic
signal was turned on December 4, 2011, substantially completing the project.
H & H General Contractors, Inc., has completed all the improvements within the allotted
contract time. Staff has inspected the work performed by the contractor and has found
said work to be complete and in accordance with the contract requirements.
Fiscal Analysis
The initial contract amount was $3,931,371.00. This change order will increase the
contract amount to $3,970,187.39. The improvements constructed under this change
order are well within the budgeted contingency amount. There are no other fiscal
impacts associated with this action.
Prepared By:
Bo Chen, P.E.
City Engineer
Paul S. Gibson, Director of Finance
Approval:
Jph� M. Wohlmuth, City Manager
Depa
Mark Gfeefiwood,
Direct r of Public
CITY COUNCIL APTION
APPROVED DENIED
RECEIVED OTHER
MEETING DAT
AYES: P'
NOES:
ABSENT:,L
ABSTAIN: A �L
VERIFIED BY:- k' UK 1022S
Original on File with City CYerk's Office
CITY OF PALM DESERT
Contract # / P.O. #
CONSTRUCTION CHANGE ORDER
Change Order No.
Contingency:
Portola Avenue at Frank Sinatra Drive Intersection
Contract Purpose
Improvements (572-08)
Account No.
Consultant's Name H & H General Contractors, Inc.
Project No.
Address: Box 536
Vendor No.
Highland, CA 92346
C27950A
1
UYEQ
NO
213-4548-433-4001
572-08
12436
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES
DECREASE
INCREASE
In Contract Price
In Contract Price
Overage in Bid Item Quantities
$37,351.54
Headwall Railing
8,940.00
Auto Retractable Screen in lieu of Basket
2,600.00
Slurry at Median Island on Frank Sinatra
683.66
Repair of Existing Crossgutter at Shepherd Lane
3,734.07
Restock Fee for Pipe Exhanged Due to Utility Conflict Redesign
4,802.87
Credit in some bid items
(19,295.75)
TOTALS:
NET CHANGE IN CONTRACT PRICE:
38,816.39
38,816.39
JUSTIFICATION:
During the course of the project a drainage hazard was identified at the Haystack Channel. Due to the large volume
of stagnant water and the mosquito infected with West Nile Virus in close proximity the City Manager authorized the
construction of the underground water retention system.
TOTAL BUDGET FOR PROJECT: + $3,931,371
Less: Expend. & Encumb. To Date: - $3,931,371
Less: This Change Order Amount: $38,816
BALANCE OF BUDGET
REMAINING FOR PROJECT:(38,816.39)11
CONTINGENCY:
Amount Approved by Council: + $393,137
Less: Prior Change Order(s): - $0
Less: This Change Order: - $38,816
Balance Remaining of Contingency: 354,320.61
The amount of the Contract will be increased by the Sum of: Thirty -Eight Thousand, Eight Hundred Sixteen
dollars and 39/00 ($38,816.39).
G:\PubWorks\Staff Reports\2012\February 9\03 C01 and NOC for Portola Avenue and Frank Sinatra P572-08\Contract Change Order No 1 572-08.docx See reverse
Contract C27950A Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total $3,970,187.39
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
DEPARTMENT HEAD CONTRACTOR Date Accepted
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR ROBERT A. SPIEGEL, MAYOR Date Approved
NOTE: No payments will be made prior
to City Manager and Council approval CITY MANAGER Date Approved
G:\PubWorks\Staff Reports\2012\February9\03 C01 and NOC for Portola Avenue and Frank Sinatra P572-08\Contract Change Order No 1 572-08.docx See reverse
To be recorded with the Riverside County Recorder
within 10 days after completion and acceptance by
the City Council. NO RECORDING FEE PER
SECTION 6103 OF THE GOVERNMENT CODE.
When recorded, return to:
Office of the City Clerk
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
NOTICE OF COMPLETION
(Cal. Civ. Code § 3093 -Public Works)
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY
OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State
of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260.
2. That the full name and address of the owner of said interest or estate is set forth in the preceding
paragraph.
3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE
4. That on the 9th day of February, 2012, a work of improvement described as the Portola
Avenue at Frank Sinatra Drive Intersection Improvements (Project 572-08) Contract No. C27950A on the real
property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: H & H General
Contractors, Inc., P.O. Box 536, Highland, California, 92346.
6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside,
State of California, and is described as 38000 Portola Avenue and 74200 Block of Frank Sinatra Drive.
CITY OF PALM DESERT
Dated
STATE OF CALIFORNIA }
} ss
COUNTY OF RIVERSIDE }
By:
Robert A. Soieael. Mavor
I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision
which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and
that the same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Palm Desert, California, on this day of , 20
RACHELLE D. KLASSEN, CITY CLERK
Rev. Oct 02
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PROPOSED IMPROVEMENTS VICINITY MAP
DECEMBER 1, 2009