HomeMy WebLinkAboutC28723 CO2 Maintenance Services for Permanent Public Art�Z
CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: Approve Change Order No. 2 to extend Contract Number C28723 to
Same Day Express in the amount of $39,870 from June 1, 2012 to
May 31, 2013 for maintenance services for the City of Palm Desert's
permanent public art collection and the El Paseo Invitational
Exhibition.
SUBMITTED BY: Deborah L. Schwartz, Public Art Coordinator
DATE: March 8, 2012
CONTENTS: Change Order No. 2
Recommendation
By Minute Motion, approve Change Order 2 to extend Contract Number C28723
to Same Day Express for one (1) year for its third and final year in the amount of
$39,870 from June 1, 2012 to May 31, 2013 for maintenance services for the City
of Palm Desert's permanent public art collection and the El Paseo Invitational
Exhibition. Funds are available in Account Number 436-4650-454-3372.
Background
A request for maintenance services of the City of Palm Desert's public art collection went out to
bid in February 2009 and was awarded to Same Day Express. The original contract was
approved by the City Council on March 26, 2009 and the City has approved two (2) one-year
extensions.
The current contract is for services from June 1, 2011 through May 31, 2012, and provides for
one more annual extension for a total of three (3) years. At its meeting of March 24, 2011, the
City Council approved extension of Contract No. C28722 with Same Day Express for one (1)
year in the amount of $39,120 from June 1, 2011 through May 31, 2012. The services provided
by Same Day Express have been excellent and staff recommends its third and final extension
to the contract for services from June 1, 2012 through May 31, 2013.
Approval of staff's recommendation to extend the contract will ensure continuous maintenance
services to the permanent public art collection and the El Paseo Invitational Exhibition.
Staff Report
Extension of Contract to Same Day Express
March 8, 2012
Page 2 of 2
Fiscal Analysis
The financial obligation for FY 2011/12 would be in the amount of $3,322.50 for the month of
June 2012 with the balance of the contract in FY 2012/2013 in the amount of $36,547.50 for
services through May 2013. All payments are from a special revenue fund for Art in Public
Places. There is no impact to the General Fund.
Submitted by: Department Head:
Deb rah L. Schwartz, Public Art Coordinator Lauri Aylaian
Director of Community Development
Paul Gibson, Director of Finance
HP yai: CITY COUNCILACTION
APPROVED ✓ DENIED
RECEIVED OTHER
Joh . Wohlmuth, City Manager MEETING DATE - '-Q of Q-
AYES:s
NOES: N2ft
ABSENT: Ni(I,N
ABSTAIN:
VERIFIED I3Y: ��u —
Original on File with City Clerk's (lice
City of Palm Desert
CONSTRUCTION CHANGE ORDER
Contract # / PO #
Change Order No.
Contingency
Account No.
C28723
2
Yes ❑
No
436-4650-454-3372
Contract Purpose: I Maintenance of Public Art
Contractors Name: Same Day Express / Brett Fiore
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications In Contract Price In Contract Price
Attached
1. Exercise option to renew contract for one N/A $39,120.00
year
2. Add additional montly maintenance of $750.00
cleaning artwork at the Palm Desert Aquatic
Center.
TOTALS N/A $39,870.00
NET CHANGE IN CONTRACT PRICE N/A $39.870.00
JUSTIFICATION: Original contract has clause allowing up to three one-year extensions. Vendor
continus to provide excellent service, and City elects to exercise option for its third one year extension at
this time.
TOTAL BUDGET FOR PROJECT:
+
.,.,I. I
Amount Approved by Council
Less: Expend. & Encumb. To Date
Less: This Change Order Amount:
-
-
Less: Prior Change Order:
BALANCE OF BUDGET REMAINING
Less: This Change Order:
FOR PROJECT:
$
BALANCE REMAINING OF
CONTINGENCY:
The amount of the Contract will be $750.00 by the sum of: thirty nine thousand eight hundred and seventy
Dollars ($39,870.00).
This document will become a supplement to the contract and all provisions will apply hereto, all items
included above must have required signatures as per the purchasing resolution.
ORDERED BY:
Department Head
3. CERTIFIED FUNDS AVAILABLE: 4.
ACCEPTED BY:
ContractorNendor
APPROVED BY:
G'\Public Ah\Debbie ThompsonMord Files\Public An MalntenanceTa1h1W An Maintenance Change Order No 2 - 3-24-11.doc
Finance Director Date City Manager Date
Approved Approved
City Council Date
Approved
NOTE: No Payments will be made prior to City Manager and City Council Approval
G\Public An\Oebbie Thompson\Wo,d Files\Public Ant Maintenance\Public Art Maintenance Change Order Not 3-24-1I,doc