Loading...
HomeMy WebLinkAboutC31630 Cahuilla Hills Park - Restroom and Landscape Improvements P714-11CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE THE PURCHASE AND INSTALLATION OF A SINGLE VAULT, PREFABRICATED RESTROOM FROM CTX INCORPORATED, SPOKANE VALLEY, WASHINGTON, AND ASSOCIATED LANDSCAPE IMPROVEMENTS AT CAHUILLA HILLS PARK IN AN AMOUNT NOT TO EXCEED $31,380.56 (PROJECT NO. P714-11) Contract No. C31630 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: CXT Incorporated 3803 North Sullivan Road, Building #7 Spokane Valley, WA 99216 DATE: February 23, 2012 CONTENTS: Proposal Picture Vicinity Map Recommendation By Minute Motion: 1. Approve the purchase and installation of a single vault, prefabricated restroom from CTX Incorporated (CTX), Spokane Valley, Washington, and associated landscape improvements at Cahuilla Hills Park in an amount not to exceed $31,380.56 (Project No. P714-11). Funds are available Account No. 430-4628-454-4001, Park Facilities/Cahuilla Hills. Commission Recommendation Discussion at several Parks and Recreation Commission meetings covered the possible expansion of park amenities at Cahuilla Hills Park and included the addition of restroom facilities. On April 4, 2011, the Commission voted 7-0 to direct staff to submit the construction of. restroom facilities to the City Council. Background The use of the tennis courts, pickleball courts, and trails at Cahuilla Hills Park has increased substantially in the past few years. With the increased use, came requests that a restroom to be installed. During the Fiscal Year 2011-2012 budget discussions, the City Council approved funding in the amount of $77,000.00 for the installation of a restroom at Cahuilla Hills Park. Staff Report Cahuilla Hills Park Restroom February 23, 2012 Page 2 of 2 Staff investigated the cost of installing a conventional restroom at Cahuilla Hills Park, but found that the addition of a sewer line and electrical service would far exceed the approved funding for the project. Staff then met with CXT, and discussed the feasibility of installing a vault toilet at the park. CXT vault toilets are used by many municipalities and federal agencies throughout the western United States where remote areas limit the availability of utilities. CXT is also an approved vendor for the California Municipal Award Schedule (CMAS). CMAS allows municipalities to purchase directly from the manufacturer with pre -approved pricing that eliminates the need for a formal bidding process. CXT proposed the installation of a Gunnison model vault toilet at a cost of $29,055.56. The Gunnison toilet is a split faced concrete block building with a textured concrete roof. The toilet meets federal, state and City of Palm Desert building codes. The unit is also equipped with an interior solar light for night use. CXT will install the unit, which includes digging the vault hole, installing City -supplied base rock, setting the building itself, and the backfilling and leveling of the surrounding area. The City will provide access to the site and landscaping work before and after the installation at a cost of $2,325.00. The total cost of the project is not to exceed $31,380.56. Fiscal Analysis The installation of restroom facilities in the amount of $77,000.00 was approved by City Council; however, staff has been able to achieve a savings of $45,619.44 by using a vault restroom at a cost of $31,380.56 (building plus landscape costs). Funds for the purchase and installation of the restroom are available in Account No. 430-4628-454-4001, Park Facilities/Cahuilla Hills. In addition, staff estimates the yearly janitorial and vault pumping cost to be $18,600.00, and will budget funds for maintenance in Account No. 110-4611-453-3320, Parks Maintenance. Prepared By: Jay Niem Approved Facilities Manager H. $'pen�er knhht, Landscape Manager Mark Greejri+od, P.E. Director of P blic Works Approval: 1 John f/I. Wohlmuth, City Manager / Paul S. Gibson, Director of Finance CITY COUNCILAfL"1'ION APPROVED ✓✓ DENTED RECEIVED OTHER MEETING DATE J�CCU/c AYES. LW2,LZ z iq&'i NOES: JVL)?F'�_ ABSENT: AIML ABSTAIN: ALIC VERIFIED BY: C% Original on File with CiO Jerk's Office Contract No. C31630 Page 1 of 4 Quote #: BFR030004D-1 Mailing Address: CXT Incorporated, an LBFoster Co. CXT 3808 North Sullivan Road Bldg. #7 Inc. an L.B. Foster Company Spokane Valley, WA99216 Phone: (800) 696-5766 To: City of Palm Desert Fax: (509) 928-8270 73510 Fred Warings drive Date: 01/03/2012 Palm Desert, CA 92260 Attention: Jay Niemczak Fax: (760) 341-7098 Our quotation for the Gunnison Vault Building building is as follows: Per Building CMAS Pricing for a CXT Gunnison (Thru Screen). single vault toilet building with $21,987.25 standard simulated Ribbed Metal Textured roof and Split Faced Block Textured walls, 1-16 gauge galvanized steel door and frame, Schalge privacy latch and deadbolt for Restroom door, 1- wall vent at the back wall of the building, 1-solar light, plastic riser, ADA grab bars, ADA signs, 2/3-roll toilet paper holder, wall vent and one, 1000 gallon ABS lined concrete vault. This building includes Vandlguard XL Non -Sacrificial Graffiti Sealer applied to the inside and outside of the building. 1- Case of Vandlshell Spray Graffiti Remover shipped with the building. Building also includes: - California wet stamped drawings and 1- Copy - California Housing and Community Development Registration by an authorized Dealer and Salesperson (CA State Law) - Offloading of the building and vault with Crane at the desired location - Installation= Digging of the vault hole, spreading customers supplied aggregate, placing vault and building then backfilling around the perimeter of the building to grade. Note: - Customers responsibility for complete site accessibility for a Crane and Truck/Trailer FOB Spokane, WA to destination in and around the Chuiaila Park, Palm Desert, CA. Approximate State Tax 7.75% $1,554.94 Freight $5,513.37 $29,055.56 FOB: Freight FOB Plant Prepaid and Add. Terms: Net 30 with Credit Approval. Notes: Sales tax not included Number of Units: This quotation is subject to the conditions on the attached sheet and the L.B. FOSTER COMPANY terms hereof shall constitute the exclusive agreement of the parties and all conflicting or additional terms in Buyer's purchase order or any other such documents of Buyer shall have no force or effect. By Brian Frost Accepted this day of 20 BFrost@lbfoster.com By: (Customer Name) (Signed) Quote #: BFR030004D-1 Contract No. C31630 Page 2 of 4 CONDITIONS OF SALE 1. Taxes Prices exclude all Federal/State/Local taxes. Tax will be charged where applicable if customer is unable to provide proof of exemption. 2. Payment Terms Payment to CXT by the purchaser shall be made net 30 days after the submission of the invoice to the purchaser. Interest at a rate equal to the lower of (i) the highest rate permitted by law; or (ii) 1.5% per month will be charged monthly on all unpaid invoices beginning the 35th day (includes 5 day grace period) from the date of the invoice. Under no circumstances can a retention be taken and purchaser shall pay the full invoiced amount without offset or reduction. These terms are available upon approval of credit. If CXT initiates legal proceeding to collect any unpaid amount, purchaser shall be liable for all of CXT's costs, expenses and attorneys fees associated with such litigation, including the fees and costs of any appeal. 3. Quotation Term This offer is subject to acceptance within 60 days from the date of this quotation. After that time, prices are subject to change without notice. 4. Drawings Prices do not include any documentation other than standard drawings, packing lists, and invoices, unless otherwise stated in quote. Special documentation, reports, or submittals can be supplied at an additional cost. If additional engineering, engineering seals, state approvals, drawings, or insignias are required additional charges may incur. 5. Delivery Delivery will be scheduled immediately upon receipt of written customer approval of all building submittals, building worksheet(s) and signed contract/purchase order. In the event delivery of the buildings ordered is/are not completed within 30 days of the agreed to schedule through no fault of CXT, an invoice for the full contract value (excluding shipping and installation costs) will be submitted for payment, the terms of which will be as per item 2 in our quotation. Delivery and installation charges will be invoiced at the time of delivery and installation. Should the delivery and installation costs increase due to changes in the delivery period, this increase in cost will be added to the price originally quoted, and will be subject to the contract payment terms. In the event that the delivery is delayed more than 45 days after the agreed to schedule and through no fault of CXT, then in addition to the remedies above, a storage fee of %% of contract price per month or part of any month will be charged. 6. Fuel Costs Fuel costs for crane and freight have been quoted at fuel prices furnished at the time of quotation. If at the time of delivery and installation these costs have risen, CXT reserves the right to adjust the freight and crane costs to reflect the fuel costs furnished at the time of delivery. 7. Responsibilities of the Customer A. Stake exact location building is to be set, including orientation. B. Provide clear and level site, free of overhead and/or underground obstructions. C. Provide site accessible to normal highway trucks and sufficient area for the crane to install and other equipment to perform the contract requirements. D. Customer shall provide notice in writing of low bridges, roadway width or grade, unimproved roads or any other possible obstacles from State highway and/or main county road to site. CXT reserves the right to charge the customer for additional costs incurred for special equipment required to perform delivery and installation. E. Customer is responsible for all permits required. 8. Access to Site Delivery will be made in normal highway trucks and trailers. If at the time of delivery conditions of access are hazardous or unsuitable for truck equipment for any reason, CXT will negotiate extra costs to ensure a safe and quality installation to the chosen site or will agree to an alternative site with better access. To safely offload the facility referred to within this quotation, CXT must have clear and unobstructed access next to the gravel pad or hole where the facility will be placed. CXT is not responsible for cracked or damaged roads, driveways, sidewalks or aprons that are in the path of the delivery trucks or cranes at the final offloading site. Should CXT be required to obtain a larger crane than quoted due to site amenities or hardscapes, CXT will charge the customer the difference between the crane originally quoted, and the one that was hired in order to successfully offload the facility safely and efficiently. 9. Installation A. If the customer opts to have full installation of their new building, CXT will provide a backhoe trailered into the site, and prepare the customer site at the marked hole/pad area. The crane will arrive and set up next to the hole/pad. Any requirements to lift the building over obstacles or not having the ability of the crane to be right next to the hole could incur additional charges. The size of the crane varies however most cranes require an area of 18'x18' for their outriggers. Truck(s) carrying the vaults and the building systematically pull up right next to the crane and are offloaded onto the site. Any requirements to lift the building over obstacles or not having the ability of the truck to be right next to the crane could incur additional charges. Installation crew then performs all necessary excavation, backfill, compaction, site grading, and connection of utilities (if applicable). Please note: additional time and any special equipment needed by the installation crew for unscheduled site work will be billed to the customer. This work must be approved by Customer Field Representative by signing the Additional Work Required section on the Building Acceptance Form. B. If the customer opts to prepare the hole, and do earthwork preparation for the site, the customer will move all excess dirt to allow access by the crane and semi -truck. The crane will arrive and set up next to the hole/pad. Any requirements to lift the building over obstacles or not having the Contract No. C31630 Quote #: BFR030004D-1 Page 3 of 4 ability of the crane to be right next to the hole could incur additional charges. The size of the crane varies however most cranes require an area of 18'xl8' for their outriggers. Truck(s) carrying the vaults and the building systematically pull up right next to the crane and are offloaded onto the site. Any requirements to lift the building over obstacles or not having the ability of the truck to be right next to the crane could incur additional charges. Customer performs all necessary excavation, backfill, compaction, site grading, connection of utilities (if applicable). C. If customer opts to self -install their building CXT can provide a drawing of the recommended lifting/rigging arrangement plus the four special lifting plates for the buildings itself with a refundable deposit of $1,000.00 payable by credit card only. The customer must return lifting plates and hardware to CXT (at customers cost) within 2 weeks (14) days or a $1,000.00 fee will be charged to the customer credit card. Please note: It is highly recommended that you use our lifting/rigging arrangements. The CXT arrangements will help prevent damage to the building. CXT will not take responsibility for any damage/accidents to the building or workers during the use or non-use of our recommended lifting/rigging arrangements. 10. Transportation Your bulding(s) will be transported from our plant to your installation site via semi -truck with trailer. The length and clearance vary with the style of trailer used to accommodate your building model(s) and must be taken into consideration when determining access to site. If you ordered a(n) Cascadian/Rocky Mountain - Requires 1 truck: When shipped in 2-pieces (standard) the building with vault is shipped on a flatbed trailer. The length of the tractor -trailer can be up to 75' long. Must have a 14' height clearance to access site. Gunnison - Requires 1 truck: Shipped with its vault, this building is typically shipped on a step -deck trailer. The length of the tractor -trailer can be up to 75' long. Must have 14' height clearance to access site. Tioga Special - Requires 2 trucks: 1 to transport the building and 1 to transport vaults. The building is typically shipped on a step -deck trailer and 2 vaults are typically transported on a flatbed trailer. The length of the tractor -trailer can be up to 75' long. Must have 14' height and 14' width clearance to access site. Dbl Cascadian/Dbl Rocky Mountain - Requires 2 trucks: 1 to transport the building and 1 to transport the vaults. The building is typically shipped on a dbl-drop or low boy trailer (approximate ground clearance of 4 to 6") and the 2 vaults are typically transported on a flatbed trailer. The length of the tractor -trailer can range from 75' to 80'. Must have 14' height and 14' width clearance to access site. Cortez/Ozark I/Teton/Pioneer - Requires 1 truck: Generally shipped on a step -deck trailer. The length of the tractor -trailer can be up to 75' long. Must have a 14' height and 14' width clearance to access site. Large Flush, Sectional, or Custom Bldgs - (Ara pahoe/Ozarkll/Cheyenne/Montrose/Taos/Rainier/Pomona/Navajo/Malibu/Kodiak/Fontana/Diablo/Denali) Requires 2-4 trucks, depending on size of building. Each section will be shipped on an RGN trailer (approximate ground clearance of 4 to 6 "). The length of the tractor -trailer can range from 80' to 115'. Must have 14' height and 14' width clearance to access site. The Denali model could ship on either an RGN trailer or a dbl-drop. Schweitzer/Mendocino - Requires 1-2 trucks, depending on size of building. Generally shipped on a step -deck trailer. The length of the tractor -trailer can be up to 75' long. Must have 14' height and 14' width clearance to access site. 11. CXT Warranty CXT warrants that all structures sold pursuant hereto will, when delivered, conform to specifications of the building listed on the quote. Structures shall be deemed accepted and meeting specifications unless notice identifying the nature of any non -conformity is provided to CXT in writing within one (1) year of delivery. It is specifically understood that CXT's obligation hereunder is for credit or repair only. CXT will repair structural defects against materials and workmanship for one (1) year from date of delivery provided CXT is first given the opportunity to inspect said structure. CXT warranties all components sold within all structures pursuant here to when delivered within structures. Components deemed accepted and meeting specifications shall be warrantied for a period of one (1) year against defects in the materials and/or workmanship from said date of delivery. CXT is not responsible for components that are damaged due to misuse, acts of violence, negligence, acts of God, or accidents. Shipping, handling, installation or other incidental or consequential costs, unless otherwise agreed to in writing by CXT, are not included. This warranty shall not apply to: 1) Any goods which have been repaired or altered without CXT's express written consent, in such a way as in the reasonable judgment of CXT, to adversely effect the stability or reliability thereof; 2) To any goods which have been subject to misuse, negligence, acts of God, or accidents; 3) To any goods which have not been installed to manufacturer's specifications and guidelines, improperly maintained, or used outside of the specifications for which such goods were designed. 12. Disclaimer of Other Warranties THE WARRANTY SET FORTH ABOVE IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. ALL OTHER WARRANTIES ARE HEREBY DISCLAIMED. CXT MAKES NO OTHER WARRANTY EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE. 13. Limitation of Remedies Qcsote #: BFRO300O4D-1 Contract No. C31630 Page 4 of 4 In the event of any breach of any obligations hereunder; breach of any warranty regarding the goods, or any negligent act or omission of any party, the parties agree to submit all claims to binding arbitration. Any settlement reached shall include all reasonable costs including attorney fees. In no event shall CXT be subject to or liable for any incidental or consequential damages. Without limitation on the foregoing, in no event shall CXT be liable for damages in excess of the purchase price of the goods herein offered. 14. Acceptance The foregoing terms will be deemed accepted in full by signature and return of one copy to CXT, subject to customer credit approval. A copy of any applicable form of payment security device (i.e. payment bonds) available to CXT shall be included with the signed copy of this agreement. 15. Timing of Billing to Buyer Seller will invoice Buyer upon shipment from its supplier or facility, unless otherwise indicated on the face of this document. 16. Storage of Material For Buyer If, at Buyer's request, goods covered by this document are held at Seller's facility or service provider for more than 21 days after they are available for shipment, Buyer shall accept Seller's invoice and pay said invoice based on payment terms set forth herein. 17. Material Reservation Seller will only reserve material for 30 days with receipt of an excecuted purchase order, quote or order acknowledgement acceptable to Seller. After that time material nvnilahility nrira and Rhinmant data may ha adh RtP.ri at Seller's ontion r ', •�,` !►a� �!' �. � �,,� ��. , ,. , r a � � Y AF. '40A t Proposed • Restroom lop M t • . A ,-4Wlet TIERRA DEL ORO I � e 4 I Locator Map t t Rey GREENE WAY r A M w