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Home My WebLink AboutC30960 - Change Order One - Notice of Completion - 2012 Citywide Resurfacing ProjectContract No. C30960 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: REQUEST FOR ACCEPTANCE OF WORK AND APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C30960 WITH MATICH CORPORATION FOR THE 2012 CITYWIDE RESURFACING PROJECT (PROJECT NO. 752-12B) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Matich Corporation, Inc. P.O. Box 10 Highland, California 92346 DATE: January 12, 2012 CONTENTS: Change Order No. 1 Notice of Completion Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C30960 in the amount of $34,731 for the 2012 Citywide Resurfacing Project; 2. Authorize the transfer $34,731 from contingency to base; 3. Authorize the Mayor to execute said Change Order No. 1; and 4. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for Contract No. 30960. Funds are available in Account No. 110-4311-433-3320, Street Maintenance. Background On July 14, 2011, City Council awarded Contract No. C30960 in the amount of $1,472,000 to Matich Corp of San Bernardino, California, for the 2012 Citywide Resurfacing Project. The majority of the work was located in the Silver Spur neighborhood in south Palm Desert. The quantities for removal of existing asphalt, base pave, and asphalt cap were underestimated for this project. One reason for the underestimation was that this Staff Report Approve Change Order No. 1 and Acceptance of Work (Contract C30960) January 12, 2012 Page 2 of 2 project paved some areas that weren't previously paved and those areas weren't accounted for. Prior to this project, only half the street width was paved on Silver Lane (within Silver Spur Ranch). When calculating the quantity of asphalt needed for the project, half of Silver Lane was left out of the equation. The total cost associated with the overage in quantities is $34,731. This amount represents approximately 2% of the contract amount and is well within the contingency already approved by Council. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. The work was completed on time, and about two percent over the contract amount. Fiscal Analysis The initial contract amount was $1,472,000. This change order will increase the contract amount to $1,506,731. This street resurfacing project is being done as a part of the City's annual Street Maintenance Program. There is no fiscal impact beyond the change order amount. Prepared By: Department Head: ;tom' Rff Ga j!�-r,/Project Administrator Paul S. Gibson, Director of Finance Mark reenwood, P.E. Director of Public Works CITY COUNCIL ACTION APPROVED ✓ DENIED RECEIVED OTtiEll MEETING DATE 21� AYES: a f t Sn i e-4 e,�4 Wohlmuth, City Manager NOES: none ABSENT: N t10i� ABSTAIN: 9 Ulf - VERIFIED BY.- t>K--1C Original on File with City Clerk's Office G:IPubWorkslStaff Reports12012Uanuary 1201 NOC and CO 1 for Matich C30960 Citywide Resurfacing P752-1281SR Approve C0#1 for Matich Corp C30960.docx CITY OF PALM DESERT CONTRACT CHANGE ORDER Contract Purpose 2012 Citywide Resurfacing Project Consultant's Name Matich Corporation Address: P.O. Box 10 Highland, CA 92346 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C30960 17519 1 YES NO 110-4311-433-3320 752-12B 279 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES (Supplemental Plans, Specifications, and Directives dated Attached DECREASE In Contract Price INCREASE In Contract Price Increase in quantities related to asphalt paving TOTALS: NET CHANGE IN CONTRACT PRICE: 34,731.00 - 34,7 31.00 34,731.00 JUSTIFICATION: Additional cost due to overage on quantities related to asphalt paving. TOTAL BUDGET FOR PROJECT: + 1,619,200.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 1,472,000.00 Amount Approved by Council: + 147,200.00 Less: This Change Order Amount: - 34,731.00 Less: Prior Change Order(s): - - BALANCE OF BUDGET Less: This Change Order: - 34 731.00 REMAINING FOR PROJECT: 112,469.0011 1 Balance Remaining of Contingency: 112 469.00 The amount of the Contract will be Increased by the Sum of: Thirty-four thousand seven hundred thirty-one and NO/100 Dollars ($34,731.00). See reverse ... Contract C30960 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $1,506,731.00 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: ROBERT A. SPIEGEL, MAYOR Date Approved CITY MANAGER Date Approved See reverse To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 — Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate. is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE 4. That on the 121h day of January , 2012, a work of improvement described as the 2012 Citywide Resurfacing Project, Project No. 752-12B, Contract No. C30960 on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: Matich Corporation, P.O. Box 10, Highland, California, 92346. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 73-000 to 73-900 Silver Spur Trail; 73-300 to 73-400 Riata Trail; 73-450 to 73-550 Feather Trail; 73-250 to 73-650 Broken Arrow Trail; 48-000 to 48-250 Arrow Trail; 73-250 to 73-800 Buckboard Trail; 73-400 to 73-550 Little Bend Trail; 48-100 to 48-200 Birdie Way; 73-400 to 73-600 Silver Moon Trail; 73-550 to 73-750 Sun Corral Trail; 47-750 to 47-800 Silver Lane; 73-450 to 73-700 Sun Lane; 47- 500 to 47-850 Moon Lane; 73-450 to 73-750 Siesta Trail; 74-200 to 74-250 Garden Square; 74-150 to 74-200 Larrea Street. CITY OF PALM DESERT Dated By: Robert A. Spiegel, Mayor STATE OF CALIFORNIA } } ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of 20 RACHELLE D. KLASSEN, CITY CLERK Rev. Oct 02 N w,x Y ..Wax.,wrmx 4i FIWY 111 R.,.,xaa,RraRx R..axaR HWV 111 .a.rww,wRrm, .�x' -.... ...rwa..e,m. HWY 111 ..Wm„eimx r.txxaaaRrm. NWY 111 r s I dx a ; .6o P $ ABED .. EL PASEOj+ - EL PASEO � EL E Nkk 4 axamwvmxra,x> ,x. 'h a m a. y IA"aa., a1 4 .,xrm ar ,wrm,r •�; a R., •• ..,wr q • c p oe a M' urea i cr �{' --- --- .R.rmxa,. 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