HomeMy WebLinkAboutC31470 - Golf Course Irrigation Supplies at Desert Willows Golf Resort Fiscal Year End 2012� I
CITY OF PALM DESERT
STAFF REPORT
REQUEST: AUTHORIZATION TO NEGOTIATE WITH HIGH TECH
IRRIGATION, INC. (INDIO, CA) FOR THE PURCHASE OF GOLF
COURSE IRRIGATION SUPPLIES FOR THE DESERT WILLOW
GOLF RESORT FOR FISCAL YEAR ENDING (FYE) 2012
SUBMITTED BY: Heather Buck, Project Coordinator
APPLICANT: High Tech Irrigation Corporation
80975 Indio Blvd
Indio, CA 92201
DATE: January 12, 2012
CONTENTS: Sole Source Distribution Letter from Rain Bird Corporation
Recommendation
By Minute Motion:
1. Authorize staff and the Desert Willow Golf Resort to negotiate with
High Tech Irrigation for the purchase of golf course irrigation supplies
for FYE 2012 in an amount not to exceed the approved budget; (Contract No. C31470)
2. Determine the golf course irrigation supplies must be sole sourced;
and
3. Authorize the City Manager to execute the contract.
Funds are available in Desert Willow Fund 520.
Background
The Desert Willow Golf Resort has an existing Rain Bird irrigation system on both golf
courses. High Tech Irrigation, Inc. is the sole provider of Rain Bird golf course irrigation
products in this region due to an exclusive agreement with Rain Bird Corporation (see
attached letter). The irrigation supplies are required to service the existing irrigation
system at the Desert Willow Golf Resort, and provide for the everyday functionality of
the system and productivity of the courses.
Staff Report
Authorization to negotiate for Golf Course Irrigation Supplies at Desert Willow
January 12, 2012
Page 2 of 2
Staff has reviewed the attached letter with the City Attorney; therefore, requests
authorization to negotiate with High Tech Irrigation, Inc. for golf course irrigation
products for FYE 2012 for the Desert Willow Golf Resort.
Fiscal Analysis
The actual quantities of golf course irrigation supplies purchased for FYE 2012 will be
on an as -needed basis dependent on many factors directly related to the current
irrigation system performance at the Desert Willow Golf Resort. The projected cost for
these supplies is $33,000.00.
The Desert Willow golf course superintendent is responsible for the determination of the
application and use of the irrigation supplies. No appropriation is required; funding is
available in the current Desert Willow 2011/2012 budget.
Submitted By:
Heather Buck, Project Coordinator in Alvarez, Redevelopment Mgr.
Department Head:
04
JyWd McCarthy, Redevelopment Paul S. Gibson, Director of Finance
Approval:
n M. Wohlmuth, City Manager
CITY COUNCII�ACTION
APPROVE DENIED
RECEIVED OTHER.
MEETING DATE I ' l -�' "' 0 / 2
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Original on File with City Clerk's -Office
GArdaUieather Buck\Desert WillowWnnual RFPsWrigation Supplies\StfRpAStf SoleSource for Irrigation Supplies.doc
October 3, 2011
Heather Buck
City of Palm Desert
Palm Desert, CA.
Dear Ms. Buck:
Thank you for your interest in Rain Bird Irrigation products. Rain Bird Golf products
are distributed through local independent distributors equipped to assess your
requirements, develop specifications, and provide necessary service and support.
Rain Bird Golf distributors sell and service Rain Bird Golf products in specific regions.
The only current Rain Bird Golf irrigation distributor in Southern California is High
Tech Irrigation. Rain Bird reserves the right, without notice, to expand or change its
local distributors as marketing and business conditions warrant.
If you have any questions or concerns, please do not hesitate to call me at
(760-272-1579).
Thank you,
icr-riz
ScotA. Stevens, CGIA
District Sales Manager
Rain Bird Corporation
Golf Division
Residence Address:
940 Sealane Dr.
Encinitas, CA. 92024
760-230-2004 office
760-272-1579 mobile
www.rainbird.com
Rain Bird Corp. — Golf Division
6991 E. Southpoint Rd, Tucson, AZ 85706 Phone: (620) 741-6100