Loading...
HomeMy WebLinkAboutPalm Springs Art Museum - Palm Desert - Grand OpeningCITY OF PALM DESERT CITY MANAGER'S OFFICE STAFF REPORT REQUEST: CONSIDERATION OF VARIOUS REQUESTS BY THE PALM SPRINGS ART MUSEUM -PALM DESERT (THE GALEN) RELATED TO THE GRAND OPENING OF THE MUSEUM. SUBMITTED BY: Stephen Y. Aryan, Risk Manager DATE: January 12, 2012 CONTENTS: The Kiner Group Correspondence, Attachments, & Email Recommendation By Minute Motion, 1. Approve a request by the Palm Springs Art Museum -Palm Desert to install removable lockable bollards at each end of Carriage Lane located on the east side of the Museum and at the entrances into the Sculpture Garden, including any walkway wide enough to accommodate vehicular access, conditional to final acceptance of the plans and specifications by the City of Palm Desert and Fire Marshall's Office. 2. Approve a request by the Palm Springs Art Museum -Palm Desert to remove and cap seven light bollards, at no additional cost to the City of Palm Desert, which they indicate will detract from the aesthetics of adjacent sculptures. 3. Approve a request by the Palm Springs Art Museum -Palm Desert to install a gravel style moat around the Donald Judd sculpture, at no additional cost to the City of Palm Desert and conditional to final acceptance of the plans and specifications by the City. Background The Palm Springs Art Museum -Palm Desert (The Galen) officials indicated that they are tentatively planning for a February/March 2012 opening of The Galen. The Museum is planning on phasing in the installation of the proposed sculptures at the Sculpture Garden (Eric Johnson Memorial Garden). They indicate such action allows them to have some sculptures installed by The Galen's opening. Please note that per the lease agreement, the Museum is required to install ten or less sculptures in the first year of its actual operation. Staff Report: PSAM-Palm Desert (The Galen) Various Requests January 12, 2012 Page 2of3 The initial phase would include up to four pieces on the Museum Grounds and two pieces immediately east of the Museum. The second phase would by the installation of the remaining balance of sculptures within the Sculpture Garden (see attached exhibit). Museum officials requested the City's approval of the various tasks outlined below, which they indicate are necessary for them to meet their opening schedule: 1. As recommended by the insurance underwriter's security surveyor, The Galen requests permission to install removable and lockable bollards at each end of Carriage Lane located east of the Museum, including any walkway into the Sculpture Garden wide enough to accommodate vehicular access. Such a measure should mitigate any threat of vehicular access for the purpose of sculpture theft. Staff recommends such action contingent upon final approval of the plans and specifications by the City and Fire Marshall's Office. Please note that the regular and handicap parking stalls adjacent to the Sculpture Garden will still have vehicular access. 2. Museum officials request permission to remove and cap seven light bollards, located on the east side of Carriage Lane, which they believe detract from the aesthetic experience of viewing the adjacent Judd and Shami sculptures. Staff initially denied this request, as the bollards act as visual barriers allowing drivers to distinguish between the street and existing rolling curb. However, contingent upon the closing of the fire lane to non -emergency vehicular access, staff does not have any issue with this request. 3. One of The Galen's proposed sculptures by Donald Judd requires the concrete around the sculpture to be removed and replaced with gravel to aid in the prevention of skateboarders utilizing the sculpture. Staff recommends such action, contingent upon final approval of the plans and specification by the City. Museum officials indicated that the base construction required for this art piece, along with the one for the adjacent Shami sculpture, would be funded by them and they will not seek reimbursement from the City for such work The cost associated with transporting and installing the two pieces would be paid for per the terms of the lease agreement. The City is required to reimburse the Museum up to $10,000 for the transportation, installation, and removal of each sculpture. Museum staff will work closely with the City's Public Art Coordinator to ensure costs are in -line with industry standards. Please note that the current lease agreement requires that the City shall be responsible for accomplishing all tasks and paying all costs associated with the remaining sculptures located within the Sculpture and Multi -Sensory Gardens. Such responsibilities includes without limitation, the installation of sculpture bases/foundations, site lighting, cleaning, and ongoing maintenance. Museum officials did initially request to manage the bases/foundation and lighting system project; however, they subsequently withdrew this request and will work closely with City staff to provide any necessary guidance. Staff Report: PSAM-Palm Desert (The Galen) Various Requests January 12, 2012 Page 3 of 3 Fiscal Analysis Museum officials indicated that they are not seeking any additional costs, outside of what is already required under the existing lease agreement, associated with the aforementioned requests. The Museum will pay for the cost of installing bases on two sculptures, the concrete cutting costs associated with the Judd sculpture, and removal/installation of bollards as indicated. As noted, the City is still responsible for the costs associated with the construction of the remaining sculptures' bases/foundation and site lighting system. Such costs are unknown at this time, pending the final results of the bidding process. Submitted By: CITY COUNCIL�TTION APPROVED DENIED RECEIVED OTHER Stephen Y. Aryan, Assist nt to the City Mana,%%S:, ,& — / n�� NOES: Zf a1 Reviewed By: ABSENT: ABSTAIN: VERIFIED BY: Original on File with Ci Jerk's Office ul S. Gibson,.DiWctor of F)nance/City Treasurer * Approved the recommendations, contingent upon the Donal Judd sculpture being accepted by the subcommittee (Benson, Kroonen). 5-0 Mark Gre46066d, Dire- 4or of Public Works Approved Q'y: M. Wohlmuth, City Manager S4� THE KINER GROUP January 3, 2012 Mr. Stephen Arayan Risk Manager City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Re: Palm Springs Art Museum in Palm Desert Dear Mr. Arayan, We are pleased with the Public Art Commission's approval of our sculpture program for the Eric Johnson Garden adjacent to the new Palm Springs Art Museum in Palm Desert. We are also looking forward to the City Council's review of our sculpture program at their 1/12/12 meeting. Subject to the Council's approval of the sculpture program, we would like to request that the Council also consider the following outstanding issues which relate to more detailed requirements for the sculpture program. We intend to install the sculpture in two phases. This will permit us to have some sculpture installed by the Museum opening next month. The first phase would include up to four pieces on the Museum grounds and the two pieces immediate east of the Museum. These pieces are identified in blue on the attached Exhibit A. The second phase would be the installation of the balance of sculptures within the Eric Johnson garden and are identified In pink on the attached Exhibit A. Our insurance underwriter's security surveyor has toured the site and reviewed the sculpture program. Their recommendations for risk management in the sculpture garden are outlined in the attached Exhibit B. In order for the Museum to comply with the insurance requirements for the installations within the Sculpture Garden, as well as any sculpture placed on the east side of the Museum, we are requesting that the City approve the following actions: 1. The City allow for the installation of removable bollards to be placed at each end of the fire lane located on the east side of the Museum and also at the entrances into the Garden at any walkway wide enough to accommodate vehicular access. We have discussed the installation of the bollards with the Fire Marshall's office and this is acceptable subject to the final review of the bollard specifications and compliance with their emergency access requirements. 2. The insurance underwriter is also requiring the installation of a "rock moat' around the Donald Judd concrete sculpture in order to deter skateboard vandalism of the sculpture. This is depicted on the attached Exhibit C. The security cameras necessary to monitor the Phase One installation are being installed directly on the Museum building. January 3, 2012 Mr. Stephen Arayan Page 2 3. The insurance requirements for the Phase Two sculptures include the installation of security cameras within the Garden capable of monitoring all of the sculpture installations. These cameras will be continuously monitored by the Museum staff, both in Palm Desert and Palm Springs. The logistics and requirements for the sculpture installations within the Garden are unique in that the Museum will be responsible for the design of the security system and it's monitoring. The Museum is also responsible for the design of the sculpture installations to prevent theft and also the lighting design. Because of these special conditions, we are requesting that the City allow the Museum to manage the installation of all of these improvements within the Sculpture Garden subject to the terms and conditions normally required by the City for public work, as well as the terms of the lease agreement between the City and the Museum. Previously we had met with Staff and requested that the City allow us to remove the light bollards on the east side of the fire lane, (see Exhibit C). We strongly believe the bollards detract from the aesthetic experience of viewing the adjacent sculptures, particularly the Donald Judd sculpture. John Wohlmuth was unable to approve our request because he stated that the bollards acted as a visual barrier allowing drivers to distinguish between the street and the existing curb. We had made this request prior to receiving the site requirements from our insurance company. If the City allows us to restrict the fire lane to emergency vehicles, drivers would not have access to the fire lane. If the City approves our request to close off the fire lane to all non -emergency vehicles we are also requesting that the Council allow the removal of the light bollards. The attached Exhibits D1 and D2 illustrate the differences between viewing the sculptures with and without the light bollards. Please contact me if you have any questions. We very much appreciate the continued support from the City of Palm Desert for the Palm Springs Art Museum in Palm Desert. Yo rs truly, Michael Kiner, AIA Project Manager U- C: Dr. Steven Nash, Debra Preston, Lisa Smith EXHIBIT B Hello The following are the Recommendations made by Underwriters' security surveyor, which are to be complied with for the insurance of the sculpture to be located at the Palm Desert site. Please review and then advise of any questions or comments. 1. It is understood that there will be 11 to 12 sculptures in the Sculpture Garden site to be installed within the next several months. Each of these sculptures to be hard mounted to a concrete pad and undergo treatment with graffiti resistant coatings. 2. Assured will place large sodium halide street lamps within the park as well as a CCTV system with night vision capabilities 3. Assured will arrange with City of Palm Desert for a private security detail to conduct a walkthrough of the park eight times daily. The Assured will utilize the security guards during non -business hours from approximately 8:00 P.M. to 7:00 A.M. 4. Visitors to the Sculpture Garden will be free to traverse the Sculpture Garden from the street level or through the courtyard of the building. All movements into and out of the building as well as the sculpture garden will be captured on CCTV 5. As respects specific sculptures anticipated to be installed in the Sculpture Garden: a. Donald Judd, Untitled — a large concrete rectangle with interior walls. The most valuable in the first groups of sculptures to be installed in the Sculpture Garden, due to its composition, the Assured to take precautions to keep skateboarders from utilizing the piece, by installing a gravel -style moat around the sculpture to prevent skateboarders from gaining benefit in using the sculpture for stunts. G. Pathways and mid -level walls of the sculpture garden to be fortified with anti -skateboarding plates which prevent the skateboard from "grinding" along a corner as the metal plates will cause them to fall. These plate to be installed in all necessary areas and upon inspection surveyor has found most areas already been so covered 7. As respects Mark DiSUver0 sculpture, "OI'One Tooth", this massive sculpture to be placed on a hilltop within the Sculpture Garden and to be surveilled by CCTV 8. Remaining sculptures in Sculpture Garden to be individually mounted to a concrete pad and surveilled by the ASSUred's closed circuit system 9. Assured has designed Sculpture Garden to allow for the less valuable pieces to be installed on exterior area of Scupture Garden while the more valuable to be installed within the interior of the Garden 10. Assured to fortify the Sculpture Garden in order to prevent a vehicle from entering the Garden, making the theft of a heavy object possible 1.1. Assured shall install removable bollards along all of the walkways wide enough to accommodate a vehicle. The Assured is required to remain compliant with the American's Disability Act, and the installation of the bollards must be fairly precise, requiring a 4-foot space between individual bollards. 12. With the exception of authorized vehicles, the bollards will be locked in place, preventing vehicles from moving throughout the garden. 13. The Sculpture Garden will be subject to CCTV surveillance and regular hourly patrols during evening hours. 14. In interest of providing a better line of sight, surveyor suggests that the Assured remove the underbrush from the large palms to provide for a canopy and an open line of sight between sculptures. 15. Assured will install a multi -camera CCTV system. At time of Surveyor's inspection of the Sculpture Garden, the exact specifications of the system had not yet been received; however, the Assured confirms that the building plans include a large outdoor camera installation in the center of the garden with a long telephone pole style mount providing an overall view of the Sculpture Garden, specifically each installed sculpture 16. CCTV cameras will be placed along the exterior of the building to provide for surveillance of the outdoor sculpture along the front as well as the perimeter of the building 17. Assured advises that they will have internet capability allowing them to view the camera system remotely, both at the Museum and at the homes of authorized personnel 18. Assured to maintain a library of video activity for a minimum of 15 clays Regards Victoria Vil torio I famj, r� y► PACIFIC Managing Director Fine Art Division `` ME DARD S, Aft I"I A 144S IM1 I �thor?onTaylar Robertson Taylor (CA) Inc. 15260 Ventura Blvd, Suite 2230 Sherman Oaks CA 91403 Direct (818) 815 2617 Main (818) 815 2600 Fax (818) 815-2657 Mobile (626) 315-0877 License Number 01372159 www. robertsontoylor.com AR' LV This message contains information which may be confidential and privileged. Unless you are the addressee (or authorized to receive for the addressee), you may not use, copy, re -transmit, or disclose to anyone the message or any Information contained in the message. If you have received the message In error, please email It back to the sender then delete the message from your system. E-mail communication Is not 100% secure and Is highly susceptible to spoofing, spamming, and other tampering, some of which may be harmful to your computer. If you are concerned about the authenticity of the message or the source, please contact the sender directly. It Is the responsibility of the recipient to ensure that this e-mail has not been tampered with and that its attachments are virus free. wy I lelp to save paper - do you need to print this emall? Aryan, Steve From: Michael Kiner [michael@thekinergroup.com] Sent: Thursday, January 05, 2012 1:35 PM To: Aryan, Steve Cc: Debra Preston Subject: psam Attachments: 20120105132037233.pdf Steven Attached is the revised exhibit as we discussed. Also to further elaborate, the Museum would like to install the Judd and the Shemi sculptures in Phase One. The Museum would pay the cost of cutting the concrete for the Judd and the installation of any new bases to receive these two sculptures. We don't anticipate any lighting to be installed for these pieces until the new lighting is installed throughout the Garden. The cost associated with transporting and installing these two pieces would be paid for in a manner consistent with the lease agreement between the City and the Museum. Please contact me if you have any questions. Regards, Michael Kiner GL jJ 46 coo z n m j v - m . N 0m m v ; XOm 5m0 Z �< Ohm D x m 0 m�r v �o0 �m0z3m � =�0 m *✓ <m�m mmm v m�mx �D� ,mxn xoz can m O m �v u r F7 rn _ '" ym zA 00 r" z 0 A m A WA m X 2 Moi 10