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HomeMy WebLinkAboutInformation - Ongoing Capital Improvement Projects at Palm Desert Aquatic CenterCITY OF PALM DESERT CITY MANAGER'S OFFICE STAFF REPORT REQUEST: INFORMATIONAL REPORT RELATED TO ONGOING CAPITAL IMPROVEMENT PROJECTS AT THE PALM DESERT AQUATIC CENTER SUBMITTED BY: Ryan Stendell, Senior Management Analyst DATE: July 12, 2012 CONTENTS: Site Plan/Aerial Map Recommendation Receive and file informational report related to ongoing capital improvement projects at the Palm Desert Aquatic Center. Discussion June 25, 2012, marked the one-year anniversary of the opening of the Aquatic Center. The first full year of operations, while successful, allowed staff to better understand how the community will use this facility. Items such as permanent shade, seating, chemical storage, and competition timing have been topics of conversation over the past year. Below please find our current list of projects which have been budgeted for within our CIP budgets: Permanent Shade: The facility opened with 25 patio umbrellas, and staff realized quickly that this was not enough for the warm summer months. An additional 13 were purchased in September of 2011, which seemed to be an appropriate amount of shade. Often users inquire about the possibility of more shade at the Aquatic Center. Staff has identified two potential areas for locations (see attached map) for permanent shade. The first location would be near the concessions stand, as busy days can yield long lines on extremely hot concrete. Staff has bid this project and has issued a PO in the amount of $17,837.47 with budgeted CIP park funds for the completion of this initial shade structure. Staff Report Information Report PDAC July 12, 2012 Page 2 The second location for permanent shade would be along the east side of the recreation pool. Staff is currently researching the most cost-effective type of structure to use in this location and is looking to complete this project towards the end of summer 2012. Staff has budgeted for these expenses in the 2012/2013 budget. Deck Seating: The Aquatic Center opened with approximately 50 lounge chairs, 30 arm chairs, and 8 tables near the concessions area. Grass areas in and around the pool have also provided excellent seating/lounging areas for guests of the facility. A summer day can yield -upwards of 1000 guests to the Aquatic Center. Staff realized quickly that more seating would help around the pool deck. Staff proceeded with an additional 30 arm chairs, which have been on deck since the start of summer, and users are most grateful. Several regional large events have now been run at the Aquatic Center. Bleachers were not provided initially because we were unsure how the facility would function for an event. Having run several events, staff now has a plan for providing bleachers and also a storage plan so that bleachers do not remain on the deck at all times. Based on available deck area, staff is looking at three (3) 3-4 row bleachers (see attached map). Each bleacher would include casters which would allow for easy moving on and off the deck. Chemical Storage Area: During the first year, many things were learned about the facility. The facility was designed with an ample amount of storage space, which is usually looked over at many facilities. However, dry chemical storage was not really addressed at the facility. Storage of onsite dry chemicals can save a considerable amount of money by buying in bulk and saves time in maintenance activities. Staff discussed a project with the Fire Marshal's office and Building Department to add a gate to the east side of the facility, which would create a secure storage yard. The contract in the amount of $28,600.00 was recently approved by the Council for this work to be completed. This will give staff a secure back of house location to store dry chemicals and other large deck equipment (i.e. future bleachers). Colorado Timing System: The facility has already gained notoriety within the local swimming industry, and event producers have been in contact with pool staff. To attract the large multi -day tournaments, a competitive timing system must be available. Staff has been investigating costs of such a system and while not inexpensive, this equipment will allow the pool to go after any event. Staff is estimating this system to cost $125,000- $150,000. Staff is working with the manufacturer to ensure that the system is designed Staff Report Information Report PDAC July 12, 2012 Page 3 to endure the extreme heat of our area. Colorado Systems has installed systems in similar climates and is confident that they can provide a quality system. Most of the infrastructure needed for this system was completed with the construction of the facility (i.e. conduit, wiring, and deck to office connectivity). The balance of the system includes the computer system, touchpads, and scoreboard. Fiscal Analysis There is no current fiscal impact related to any of the above projects; all funds are available in the City's Park Fund. Individual projects will return to the City Council as required by our purchasing procedures. Prepared By: PW-- Ryan Stendell Senior Management Analyst Approval: John M. Wohlmuth City ' anager CITY COUNCIL ACTION API'ROVED -7-- DENIED RECEIVED�i_I_�ct ()-rllrlt. MEETING DATE AYES: � S i K NOES: t6one- C e� ABSENT: _4 LT) e ABSTAIN: A� Dne- VERIFIED BY: OK(ro Original on File with City Clerk's Of6ce t• 42 'o 44 0 M-