HomeMy WebLinkAboutApply for Highway Safety Improvement Program - Funded Grant for Saftey LightingCITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO APPLY
FOR A HSIP FUNDED GRANT TO INSTALL SAFETY LIGHTING
AT TWO INTERSECTIONS
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: July 12, 2012
CONTENTS: HSIP Cycle 5 Call for Projects/Application Form Instructions
Project Location Map
Recommendation
By Minute Motion:
1.) Authorize the Director of Public Works to apply for a Highway Safety
Improvement Program (HSIP) grant to install safety lighting at two
intersections; and
Funds are available in Account No. 234-4276-422-4001, Traffic Signal Public Safety
Fund Account. No General Fund money will be used for this expenditure.
Background
On April 20, 2012, Caltrans' Division of Local Assistance released a call for Highway
Safety Improvement Program Cycle 5 (HSIP) projects. Under this program, eligible
cities and counties may apply for grant funds under a multitude of categories that relate
to traffic safety improvements. One of the categories is the installation of street lights at
unlit intersections.
Staff believes this program offers a good opportunity to leverage the City's traffic safety
funds. With Council approval, staff will prepare and submit an application for the
installation of safety street lighting at two intersections: Portola Avenue and Dinah Shore
Drive, and San Pablo Avenue and San Gorgonio Way. It is staff's opinion that with the
installation of street lights, nighttime safety will improve at these locations.
Applications for this grant are due by Wednesday, July 20, 2012. The project plans,
specifications, and estimates will be prepared in-house by City staff. All HSIP funds
received will be used directly for traffic safety improvements.
Staff Report
Authorize the Application for HSIP Cycle 5 Grant
July 12, 2012
Page 2 of 2
Fiscal Analysis
If the grant is approved, the majority of the project will funded by federal HSIP funds.
The total project cost, which is estimated to be $125,000.00, must initially be paid by the
City. However, upon completion of the project, an invoice will be submitted to Caltrans
for reimbursement of $112,500.00, to be deposited into the Traffic Signal Fund. This
results in a net cost to the City of $12,500.00.
Prepared By:
Mark S. Diercks, P.E.
Trans ortation Engineer
aul S. Gibson, Director of Finance
M. Wohlmuth, City Manager
Markj3re nwood, P.E
Director 6f Public Worl
CITY COUNCTLy A�"ITON
APPROVED DENIED
RECEIVED OTHER
MEET G DATE
AYES: r
NOES:
ABSENT -
ABSTAIN:
VERIFIED BY -
Original on File with Cit "Icrk's Office
Local Assistance Program Guidelines Exhibit 9-B
Instructions for HSIP/HR3 Application Form
APPLICATION FORM INSTRUCTIONS
HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 5 AND
HIGH RISK RURAL ROADS (HR3) PROGRAM CYCLE 3
This call for projects is for both Highway Safety Improvement Program (HSIP) Cycle 5 and High Risk Rural Roads
(HR3) Cycle 3. All applications will be considered for HSIP funds. If the proposed improvements are on Rural
Major Collector, Rural Minor Collector and/or Rural Local roads, the application will also be considered for HR3
funds.
Applicants should submit the application to their respective Caltrans District Local Assistance Office, directed to the
attention of the District Local Assistance Engineer (DLAE), by the designated deadline, Friday, July 20, 2012.
Applications that are delivered after close of business on the due date or are postmarked later than the due date will
not be accepted.
Applicants must prepare their electronic and hard -copy applications as defined in these instructions. Failure to
follow this procedure will result in their application being rejected.
1. Applicants must download the PDF Application Form from the Division of Local Assistance HSIP website
at: http://www.dot.ca.gov/hq/LocalPrograms/HSIP/apply_now.htm.
2. Application submittals must include:
a. Two original hard copies of the application and attachments. Both copies must include all appropriate
signatures on the application and relevant attachments. The preferred paper size for all pages, maps,
schematics, drawings, figures and photographs is 8-1/2 x 11-inch paper. 11 x 17 inch paper is acceptable
for maps and plan sheets.
b. One computer storage disk or flash drive including:
i. An electronic copy of the PDF Application Form saved using a file -name that matches the
Application ID on the cover page of the final application. This file MUST be in the same file -
format as the originally downloaded form to allow the data to be extracted. (Do not submit a
scanned copy)
ii. One PDF copy of all attachments. (The attachments can be scanned copies)
In the process of filling out the PDF Application Form, applicants are directed to the University of California at
Berkeley (UCB) Safe Transportation Research and Education Center (SafeTREC) website at:
http://tims.berkeley.edu/. SafeTREC's Transportation Injury Mapping System (TIMS) Benefit/Cost (B/C) Calculator
Tool must be utilized in the completion of all applications. Once the data has been entered, the tool automatically
calculates the B/C for the project and prepares a B/C calculation summary page for applicants to include as part of
their applications.
Applicants shall not submit projects with a B/C ratio of less than 1.0.
GENERAL PREPARATIONS
Applicants are expected to submit applications based on a data -driven, comprehensive safety evaluation of their
agency's roadway infrastructure, traffic volumes and crash data. Prior to filling in the PDF Application Form, it is
recommended that applicants complete some general preparations:
1) Read the Program Guidelines and other related documents (See DLA website,
http://www.dot.ca.gov/hq/LocalPrograms/HSIP/apply_pow.htm)
Page 1 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-13
Instructions for HSIP/HR3 Application Form
2) Review Caltrans' new Local Roadway Safety Manual for California's Local Road Owners. It is expected that
this manual will assist applicants in selecting good safety projects to compete for statewide HSIP/HR3 funds.
(See DLA website, http://www.dot.ca.gov/hq/LocalPrograms/HSIP/apply_now.htm)
3) Verify your agency is eligible to apply for HSIP and/or HR3 funding. Review the HSIP/HR3 guidelines related
to eligibility and confirm your agency has no delivery flags on past HSIP/HR3 projects. (See DLA delivery
status at http://www.dot.ca.gov/hq/LocalPrograms/HSIP/delivery_status.htm) Note: An agency's eligibility
under each program is established separately, meaning a delivery flag under one program will not prevent the
agency from submitting an application to be scored and ranked under the other program.
4) Become familiar with the suite of TIMS tools at the UCB SafeTREC website http://tims.berkeley.edu/
5) Read the entire Application Instructions before attempting to prepare and submit the application. When
completing the PDF Application form, remember the following:
a) Most of the questions and data fields in the PDF Application Form are intended to be self explanatory.
Detailed instructions and clarifications are only provided for some of the data fields.
b) Applicants are expected to utilize and follow these instructions in a step-by-step process as they complete
their application(s). Failure to do this could result in an incomplete application that will be excluded from
the ranking and selection process.
APPLICATION SUMMARY (COVER SHEET)
This summary page/cover sheet is filled out automatically once the application is completed.
NOTE: The Application ID shown on this summary page is generated automatically based on the Caltrans District,
the agency name, and the Application Number. This exact Application ID is to be used as the file name for saving
the final PDF Form. Applicants are also expected to enter this exact Application ID in the TIMS B/C calculator.
BASIC PROJECT INFORMATION
Agency
From the drop -down list, select the agency name. Type in the name only if your agency is not in the list.
MPO
From the drop -down list, select the MPO (Metropolitan Planning Organization) that will be involved with the
programming of the project in the FTIP. Select "Other" if not applicable. For information about MPOs, visit
http://www.dot.ca.gov/hq/transprog/federal/mpo_tlip_links.htm.
Application Number
If multiple applications are submitted, each application must have a unique number (1, 2, 3, etc). As stated above,
this number is used to generate a unique Application ID.
Contact Person Information
This information will be used to contact the agency relating to funding results and later for project delivery questions.
Page 2 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-13
Instructions for HSIP/HR3 Application Form
Project Location
Provide road name, intersection cross street names, and/or geographical references of where the project is located.
Be brief (limited to 250 characters). Example: "On Elm St. between Oak Ave. and Cherry Blvd. " or "The
Intersection of Elm St, with Oak Ave. "
Project Description
Describe, in general, the types of work that are proposed for the project. Be brief (limited to 250 characters).
Example: "Install traffic signal; Construct curb, gutter, sidewalk, and curb ramps " or "Install traffic signs, stripes
and pavement markings "
Functional Classification
Visit California Road System (CRS) maps at http://www.dot.ca.gov/hq/tsip/hseb/crs maps/ to determine the
functional classification of the road(s) where most of the work will be constructed. Select the functional
classification from the drop -down list.
CRS Map ID
Enter CRS Map ID (e. g. 08E 14) from the CRS website.
Urban/Rural Area
Visit http://earth.dot.ca.gov/ (Caltrans Earth; Layer: Boundaries —* Urban Area) and determine that most of the
proposed work is in urban or rural area. Select "Urban" or "Rural" from the drop -down list.
Eligible for HR3 Funding
If the proposed work is entirely in rural area and associated with roads functionally classified as "Major Collector",
"Minor Collector" and/or "Local", the project is eligible for HR3 funding; otherwise, it is not. Select "Yes" or "No"
from the drop -down list.
Work on the State Highwgy System
All projects that encroach within the State right-of-way must include written correspondence from Caltrans-District
Traffic staff, even if it does not impact the existing roadway infrastructure. Failure to provide this documentation
will result in the application being rejected from consideration. Joint funded projects must have a formal letter of
support. Encroachment projects that are not seeking Caltrans joint funding still require a letter or email from
Caltrans stating that Caltrans is in support, or is at least neutral to the proposed project, given the scope of the project
shown in the application, and that Caltrans does not see issues that would prevent the proposed project from
receiving an encroachment permit.
Additional Information
Most of the information requested in this session is required for Caltrans to meet its annual safety program reporting
requirements to the FHWA. Responses to these questions will NOT be used in the scoring, ranking or selection
process. The responses will .be incorporated in statewide and national safety program assessments and used to
determine the health of the overall program and potential areas of focus for future program improvements.
Spot vs. Systemic
The new Local Roadway Safety Manual includes a detailed description of these two approaches. When more than
one type of improvements is proposed in one application, applicants need to select a single "primary type".
Page 3 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-B
Instructions for HSIP/HR3 Application Form
SHSP Challenge Area
The goal of this question is to tie the improvements to California's Strategy Highway Safety Plan. Most all projects
are expected to fall within one of the Challenge Areas. Visit http://www.dot.ca. og v/hg/traffops/survey/SHSP/CA-
SHSP-SUMMARY-REPORT-2010.pdf for names and details on the 17 California Challenge Areas.
Is the project focused primarily on "Intersection" or "Roadway" improvement?
For FHWA reporting purposes, designate this project as either an "Intersection" or "Roadway" Improvement and then
enter the number of intersections or Roadway miles to be improved.
Posted Speed Limit (mph)
Input the highest posted speed (Miles per Hour) within the project limits
Average Daily Traffic and Year Collected
Indicate the existing (or most current) Average Daily Traffic (ADT) volume at the project location and the year the
data were collected. If the proposed improvement is on a road segment, the ADT is the number of vehicles that use
that section of roadway, in both directions, on an average day. If the proposed improvement is at an intersection,
separate the ADT volumes approaching the intersection into Major Road and Minor Road. If the proposed
improvements span a large distance and/or are spread out over several routes/locations, provide the range of ADT
volumes with the high -end input in the "Major Road" field and the low -end input in the "Minor Road" field.
NARRATIVE QUESTIONS
These narrative questions are intended to provide additional project details for the application reviewers and project
files. Application reviewers will use this information in their assessment of the applications, including a
detailed check of the following areas (if they are not met, the application would be considered having "fatal
flaws"):
1) The project scope is eligible for HSIP and/or HR3 funding;
2) The countermeasures used in the B/C ratio calculation are appropriately applied based on the scope of the
project;
3) The crash data used in the B/C ratio calculation is appropriately applied based on the scope of the project and
countermeasures used;
4) The cost included in the application represents the likely Total Project Costs necessary to fully construct the
proposed scope. If the proposed project is intended to be incorporated into a larger construction project, the costs
and scope of the entire larger project must be identified;
5) The application data and attachments are reasonable and meet generally accepted traffic engineering and
transportation safety principles.
If significant inconsistencies are found in the application information, the Caltrans reviewers may conclude that the
application includes one or more "fatal flaws" and the application will be dropped from further funding
considerations. Due to time constraints, the applicant is not expected to be notified of Caltrans findings until after the
selection process is complete.
If an applicant has questions relating to any of the above potential fatal flaws, they are expected to seek assistance
from their Caltrans District Local Assistance Office before submitting their applications.
Page 4 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-11
Instructions for HSIP/HR3 Application Form
Each narrative answer is limited to 5000 characters. The intent is to keep the answers short and to the point.
Bulleted answers are acceptable. Applicants can type the answers directly into the fields or Cut and Paste text ("Ctrl
+ V" or right -click) from other documents.
PROJECT COST ESTIMATE
All project costs must be accounted for on this form, even if substantial elements of the overall project are to be
funded by other sources. Additional federal funds for cost increases will not be approved.
All costs entered into this form should be rounded up to the nearest hundred dollars.
Before completing this form, the applicant must first complete a Detailed Engineer's Estimate. The Total
Construction Cost in this form must match that in the Detailed Engineer's Estimate attached to the application. (See
DLA website for an example Engineer's Estimate, http://www.dot.ca.gov/hq/LocalPrograms/HSIP/apply_jiow.htm)
Once all costs are entered, click "Check Cost Estimate" Button to perform the data validation based on the following
criteria:
1) The "Total Construction Cost" (including contingencies) must match the Detailed Engineer's Estimate.
2) "Federal Funds" for Preliminary Engineering may not exceed 25% of the Federal Construction Cost.
3) "Federal Funds" for Right of Way may not exceed 25% of the Federal Construction Cost.
4) "Federal Funds" for Construction Engineering may not exceed 15% of the Federal Construction Cost.
5) "Federal Funds" may not exceed 90% of "Total Cost". This applies to each phase of the project.
6) "Federal Funds" may not exceed $900,000.
7) To maintain efficiencies in the overall Program and Project Management, the "Total Federal Funds" must be
$100,000 or more. If needed, agencies should consider extending the project limits and/or adding another
safety improvement in order to increase both the total project Benefits and Costs. NOTE: Caltrans recognizes
that for a few rural agencies with extremely small numbers of crashes in the last 10 years, this $100, 000
minimum federal funding requirement may not be achievable without their applications having low BIC ratios,
which may not be fundable. If an agency believes theirjurisdiction falls into this category, they may request an
exception to this $100,000 minimum federal funding requirement through their District Local Assistance
Engineer. If the District and Headquarters staff supports this request, then their application will be accepted
with less than $100,000 in Total Federal Funds.
If errors are detected, they will appear below the "Check Cost Estimate" button. Click it to check again each time
after the costs have been revised. There should be no error messages with the final submittal of the application.
Check Box indicating Agency does NOT request federal funds for PE Phase
If no federal funds for the PE Phase are requested, this Check Box will be checked automatically. This information
will only be used for project delivery tracking. It will no affect the ranking or selection of applications.
Page 5 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-11
Instructions for HSIP1HR3 Application Form
IMPLEMENTATION SCHEDULE
Provide an estimated implementation schedule of the project based on a target date of 01/01/2013 as the project's
amendment into the FTIP.
In order for the milestones to be calculated correctly, all fields needs to be filled in. For steps that are not applicable,
enter "0" in the boxes.
The Agency must commit to the delivery schedule shown in the application, with the understanding that if the agency
cannot meet the minimum delivery requirements for the program, they will risk not being eligible to apply for future
safety funding in this program until the project is delivered and closed out. The delivery requirements are located at
http://www.dot.ca.gov/hq/LocalPrograms/HSIP/delivery_status.htm
It's important for the applicant to work closely with its internal environmental and project delivery staff before
completing this form to ensure realistic durations are used. Caltrans recommends the applicant review and consider
all aspects of the States' PES form to minimize the likelihood of the agency failing to meet the program's delivery
requirements. This form is located at: http://www.dot.ca.gov/hq/LocalPrograms/lam/forms/acrobat/LAPM06A.pdf
If the applicant expects an action, task, or delay not accounted for on this form, it is the applicant's responsibility to
account for this duration under the "Other" fields.
If the proposed project involves lengthy delivery elements (i.e. right-of-way acquisition or environmental permits
from regulatory agencies), Caltrans recommends the agency consider completing the PE -Phase of the project before
applying for HSIP/HR3 funding OR selecting a different project altogether that can be delivered on an expedited
schedule. It is understood that many local agencies may not be able to fully -fund the PE Phase of critical safety
projects with complex and lengthy delivery process. For these projects, agencies may choose to seek funding in the
HSIP/HR3 program with the understanding that there is a high risk that their project will miss the delivery
requirements, be flagged, and the agency will be excluded from future HSIP/HR3 funding until after the project is
completed.
REMEMBER: This form is intended to be a tool for the applicant to create a reasonable project schedule in order to
reduce the risk of the applicant/agency having a future delivery flag and becoming ineligible to apply for future
funding.
COUNTERMEASURES, CRASH DATA AND BENEFIT/COST RATIO
Applicants are required to use TIMS B/C Calculator tool and attach the output pages to the applications. The TIMS
B/C Calculator tool is available http://tims.berkeley.edu/ To ensure the TIMS tools work properly, it is
recommended that either the Firefox web or Google Chrome browser be used, which can be downloaded free at one
of these websites: http://www.mozilla.org/en-US/firefox/new/ or https://www.google.com/chrome
When applicants first log into TIMS, they will be given a user name and password. The password is randomly
generated. This password cannot be modified, but if it is forgotten, a new password can easily be created.
Applicants from agencies without a formalized, proactive, network -wide roadway safety analysis procedure are
encouraged to read the new California Local Roadway Safety Manual and to consider utilizing TIMS SWITRS
Query/Map tool to help complete their safety evaluation. Applicants should plan to watch the video tutorials before
starting to use TIMS B/C Calculator or TIMS SWITRS Query/Map tools.
Page 6 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-B
Instructions for HSIP/HR3 Application Form
The "Application ID" in the TIMS B/C Calculator tool must match exactly with the one in the Application form. In
addition, applicants must enter the exact values for other key information from the TIMS B/C Calculator tool into
this form.
Below are some specific instructions applicants must follow as they complete their B/C ratio calculation using the
TIMS B/C Calculator Tool. Failure to follow these instructions may result in fatal flaws in the final B/C ratio.
If this occurs, Caltrans staff will be required to remove the project from the ranking and selection process.
COUNTERMEASURES
1) The available countermeasures have been broken down into 3 groups (Signalized Intersection, Non -signalized
Intersection, and Roadway Segment). Applicants are expected to review Section 4.0 of the new California Local
Roadway Safety Manual before making their final selection of countermeasures to utilize in their B/C ratio
calculations. The detailed description of the countermeasures and guidance on how they can be applied, will
help applicants ensure they are utilizing the most appropriate countermeasures for their project. Any single
project may use one to three countermeasures from any of the groups.
2) Confirm that if more than one countermeasure is selected, the cost to implement each separate countermeasure
represents a minimum of 20% of the total costs shown in the Detailed Engineer's Estimate. The Engineer's
Estimate needs to clearly convey the correlation between the countermeasures and their respective costs. If the
cost to implement the countermeasure does not represent at least 20% of the total construction cost, the applicant
should NOT input the countermeasure in the application's B/C calculation. For example: A project proposing a
new signal should NOT include countermeasures for signing, striping, or minor median improvements.
3) The Crash Reduction Factor (CRF) numbers and service life assigned to each countermeasure have been adjusted
from the original studies to facilitate their use in a statewide ranking and selection of widely varying projects.
The new California Local Roadway Safety Manual provides more extensive discussion on Countermeasures and
B/C calculations in Section 4 and 5.
INDIVIDUAL COUNTERMEASURE EFFECTIVENESS
1) This element of the tool approximates each individual countermeasure's effectiveness (B/C ratio). It is not used
in the ranking or selection process and has been provided for the applicant's information only. (Only the Overall
Total BIC Ratio for the project will be used to rate the project on a statewide or district basis) By
approximating each individual countermeasures' effectiveness, the hope is that applicants will be able to select
the most effective countermeasures for their projects and remove elements of the overall project that do not
provide much benefits; resulting in a higher overall B/C ratio for the project.
2) The TIMS B/C Calculator automatically calculates the individual benefit for each countermeasure. The applicant
only has to approximate the percent of the overall project that should be attributed to each countermeasure.
Applicants are expected to utilize the Detailed Engineer's Estimate to distribute the total construction costs
between the countermeasures. These same percentages are to be used to divide the Total Project Costs (including
PE, ROW and CE costs), between the countermeasures. As stated earlier, if the cost to implement a
countermeasure does not represent a minimum of 20% of the overall costs, then that countermeasures cannot be
included in the application's B/C ratio calculation.
CRASH DATA
1) The crash data time period must be a minimum of 5 years and a maximum of 10 years and the most recent
available crash data must be used. Even though each countermeasure may have different effluence areas and
thus a unique set of crashes that must be used in its B/C calculation, the crash data time period must be the same
for all crashes in a single application.
Page 7 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-B
Instructions for HSIP/HR3 Application Form
2) Every crash applied to a countermeasure must be shown on an attached Collision Diagram and included in an
attached list of crashes or collision summary report. When multiple countermeasures are selected, the collision
diagram needs to convey which crashes correspond to which countermeasures. Applicants may need to provide
separate Collision Diagrams for each countermeasure. An example of a Collision Diagram is shown on the HSIP
Call for Projects Page.
3) All crashes applied to a given countermeasure must be within the countermeasures influence -area. The following
are some general criteria to guide the applicants in determining appropriate influence -areas for countermeasures.
More guidance relating to each specific Countermeasure is included in the new Local Roadway Safety Manual
for California Local Road Owners in Section 4D and Appendix B.
a) New Traffic Signals: All crashes within 250 feet of the new signal.
b) For intersection improvements, collisions that occurred within 250 feet of the intersection in all directions
affected by the improvement may be used. If the distance to the nearest intersection is less than 500 feet,
only those collisions that occurred from mid -block may be used.
c) Longitudinal Improvements (guardrail, raised median, turn pockets, etc): All crashes potentially effected by
and within the limits of the improvement.
d) Signage, striping, delineators, or other warning devices: All crashes potentially effected by and/or within the
limits of the driver's potential reaction to the improvements.
e) The influence -area may be extended beyond the physical improvements and/or the limits above if standard
traffic engineering principles, as documented in Caltrans, American Association of State Highway and
Transportation Officials (AASHTO) or FHWA publications, suggest it would be appropriate to do so.
Provide documentation in application attachments as appropriate to clarify.
4) Do not include collisions unreported by law enforcement. Collision summary reports that corroborate the
collision numbers must be attached to the application. Do not attach collision reports prepared by the law
enforcement officer. For applicants using TIMS Query & Map tool to analyze and summarize SWITRS crash
data, applicants may find it necessary to add in known crashes that were not included in the TIMS summaries.
These crashes may be added manually as long as the agency's safety managers include a comment and signature
attesting to the accuracy of the total crash data.
BENEFIT/COST RATIO
1) The Project's B/C ratio is automatically calculated by the TIMS tool, based on key data inputted by the applicant,
including countermeasure selection, crash data, and project cost. Given the importance of the Total B/C ratio for
an application, Caltrans expects applicants to put great care into the accuracy of the data going into a project's
B/C ratio. If Caltrans staff determines there to be fatal flaws in any of this data, Caltrans will not be able to use
the resulting B/C ratio and the project will be dropped from ranking and selection process.
2) Agencies shall only submit applications with B/C ratios of 1.0 or greater. Applications submitted with B/C ratios
less than 1.0 will be rejected and will not be evaluated.
Page 8 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-B
Instructions for HSIP/HR3 Application Form
APPLICATION DATA VERIFICATION AND SIGNATURE
It is the agency's responsibility to ensure the application is reviewed and signed by a registered engineer or the
Agency's Transportation Manager in responsible charge of their Traffic Engineering section. Applications that do not
contain a signature and accompanying information will be disqualified.
The agency's engineer/manager attesting to the information in the application must take care to ensure they follow
these application instructions and standard Traffic Engineering principles, including: all data is accurate and
represents the total scope and costs; countermeasures represent a minimum of 20% of the Total Project Cost; and,
crash data is accurately shown and applied to countermeasures.
APPLICATION ATTACHMENTS
Check all attachments included in this application. Failure to include the required attachments will result in the
disqualification of the application.
1) Vicinity map / Location map (Required)
a) The application reviewers and the Program Managers must be able to quickly pinpoint the project's location
in the state and local agency. This map needs to show where the project is located within the overall agency.
It is not intended to show the specific project limits.
2) Project map showing existing and proposed projects limits and conditions (Required)
a) Show all right-of-way lines for the local agency, state, and private property owners.
b) Show all permanent and temporary right-of-way acquisitions that will be required.
c) Show limits of each countermeasure utilized in the B/C calculations for the application.
d) The overall limits of all planned construction items/activities must be shown, including any non -safety
elements of the project that will be going to construction.
3) Collision diagram(s) (Required)
a) Required for ALL projects. Failure to include these WILL result in the project being disqualified.
b) For each collision, there must be a clear correlation between the collision diagram, collision summary report,
and the specific countermeasure(s) it applies to. The collision diagram(s) must demonstrate the applicant's
expected influence -area for each countermeasure included in the project's B/C Ratio calculations. Applicants
may choose or need to provide separate collision diagrams for each countermeasure.
c) For examples of acceptable collision diagram formats, go to the DLA HSIP webpage
http://www.dot.ca.aov/hp/LocalPrograms/HSIP/apply now.htm.
4) Collision summary report/list (Required)
a) Required for ALL projects. Failure to include these WILL result in the project being disqualified.
b) Applicants must include a list of crashes that matches the crashes shown on the collision diagrams and
applied to a countermeasure in the B/C calculation. This list is often a direct output from SWITRS,
Crossroads, TIMS or other crash databases.
c) If the output list includes crashes that were not appropriate to include in the project B/C calculations, these
crashes must be crossed through or removed.
5) TIMS output summary sheet (Required)
a) Required for ALL projects. Failure to include these WILL result in the project being disqualified.
b) The TIMS tool automatically creates and formats a summary sheet. Applicants are required to print out,
review and sign this sheet. This signed sheet must be attached to the hard -copy of the application and
scanned and included in the electronic files.
Page 9 of 10
April 20, 2012
Local Assistance Program Guidelines Exhibit 9-B
Instructions for HSIP1HR3 Application Form
6) Detailed Engineer's Estimate (Required)
a) Required for ALL projects. Failure to include these WILL result in the project being disqualified.
b) The detailed engineer's estimate must demonstrate how the total construction cost is being split between the
countermeasures used in the B/C calculations. This can be done by designating 100% of individual
countermeasures and splitting others evenly among all countermeasures.
c) For examples of an acceptable Detailed Engineer's Estimate, go to the DLA HSIP webpage
http://www.dot.ca.gov/hq/LocalPrograms/HSIP/apply_now.htm.
7) Warrant studies (Required when applicable to proposed improvements)
a) Required when the project includes an improvement that requires an engineering study to warrant the
installation of certain traffic control devices, e.g., traffic signals, pedestrian signals, new left -turn phasing,
etc. When applications include traffic control features like these, it is the applicants, responsibility to ensure
all requirements of the latest California MUTCD are met. Failure to include required warrants WILL result
in the project being disqualified.
8) Letter of Support from Caltrans (Required when applicable)
a) All projects within Caltrans' rights -of -way must have a letter or email from Caltrans conveying district staffs
"support" or at least "neutral -support" for the project. Projects that do not contain documentation of Caltrans'
position will be disqualified.
b) All "joint funded" projects with Caltrans must have a letter of support from Caltrans indicating the project's
scope, schedule, cost and cost sharing ratios. Applications for joint funded projects that do not contain a
letter of support will be disqualified.
9) Additional narration, documentation, photographs, letters of support, etc.
a) These may be used to help illustrate the safety concerns within the project limits.
b) These should be directly related to documenting the merits of the need, purpose and scope of the project,
general documents and/or full reports should not be included.
Page 10 of 10
April 20, 2012
3
NORTH
Mth PROJECT LOCATION 1
PORTOLA AVENUE AT
'BALD FORD DEW DINAH SHORE DRIVE
FRANK SINATRA DRIVE
<
COUNTRY CLUB DRIVE
BmW LW IM
HOMEY LANE E
CORPORATE WY-�
42ND AVE
a■ MERLE D
MAGNM FALLS DR MYL
W
PARK VIEW OR
a
FRED WARING DR
CA10-1-04ftftr UM PROJECT LOCATION 2
Qmm SAN PABLO AVENUE
EL PASEo AT SAN GORGONIO WY.
I 6�
CPD PUBLIC WORKS G:\PubWorks\Staff Reports\2012\July 12\03 Authorize HSIP Grant Appl'icatlon\PROJECT LOCATION MAP.dwg 06/28/12 16:02
DATE: DULY 12, 2012
I
HSIP CYCLE 5 GRANT APPLICATION
PROPOSED PROJECT LOCATIONS
SCALE: NO SCALE
MSD
DRAWING NO.
1 1 OF 1
DEPARTMENT OF PUBLIC WORKS CITY OF PALM DESERT
BY