HomeMy WebLinkAboutC29832 - Extension - Sports Courts Cleaning ServicesContract No. C29832
CITY OF PALM DESE
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PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT NO. C29832, A SECOND ONE-YEAR
EXTENSION WITH COURTMASTER SPORTS, INC., FOR
SPORTS COURTS CLEANING SERVICES IN THE AMOUNT OF
$14,661.82
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Courtmaster Sports, Inc.
P.O. Box 580795
North Palm Springs, CA 92258
DATE: June 14, 2012
CONTENTS: C29832, Second Amendment to Agreement C29830
Letter from Courtmaster Sports
Recommendation
By Minute Motion:
1. Approve Contract No. C29832, a second one-year extension with
Courtmaster Sports, Inc., for Sports Courts Cleaning Services in the
amount of $14,661.82; and
2. Authorize the Mayor to execute the contract.
Funds are available in the General Fund Account No. 110-4611-453-3325, R/M Other,
and 110-4610-453-3321, R/M Civic Center Park.
Background
The City entered into an agreement with Courtmaster Sports, Inc., of Palm Springs,
California, on July 13, 2010. The contract provides a routine water -broom cleaning
services for the tennis courts and basketball courts that are located at Cahuilla Hills
Park, Civic Center Park, Freedom Park, Hovley Soccer Park, Joe Mann Park, Palma
Village Park, and University Park East.
Staff Report
Approve C29832 with Courtmaster Sports, Second Extension
June 14, 2012
Page 2 of 2
The original agreement with Courtmaster Sports, Inc., was for an eleven -month service
agreement, with an option for two one-year extensions. On May 26, 2011, the City
Manager approved the first one-year extension to the agreement. Courtmaster Sports'
performance has met City standards and they have agreed to a second one-year
extension of contract commencing July 1, 2012, and expiring June 30, 2013, at the
current contract price of $14,661.82 with no cost increase.
Fiscal Analysis
This is an on -going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By:
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H. Spencer 6ight, Landscape Manager
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ul S. Gibson, Director of Finance
M. Wohlmuth, City Manager
Depa rymeny Head:
Mark re nwood, P.
Direct r of Public We
CITY COUNCIL ACTION
APPROVED DENIED
RECEIVED 01'1111;1Z _
MEETING DATE—
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ABSENT: 1.1011 t_
ABSTAIN: We,
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VERIFIED BY. --
Original on File with City Clerk's Lice
CONTRACT NO. C29832
SECOND AMENDMENT TO AGREEMENT C29830
WHEREAS, the City of Palm Desert ("City") and Courtmaster Sports, Inc. ("Contractor"),
entered into an agreement, dated July 13, 2010, to provide Sports Courts Cleaning Services
for Fiscal Year 2010-2011 per specifications ("Agreement"), the parties wish to amend the
Agreement effective June 14, 2012.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2012, through June 30, 2013."
B. City's Obligations is amended to add the following paragraph to the end of the existing
section, as amended.
"For furnishing services, as specified in Agreement C29830, CITY will pay and
CONTRACTOR shall receive in full compensation, therefore the total sum of Fourteen
Thousand Six Hundred Sixty-one and Eighty-two/hundredths dollars ($14,661.82),
payable in the amount of Twelve hundred twenty-one and eighty-one hundredths dollars
($1221.81) per month, in arrears, as set forth in the Contract Documents and adopted by the
City, and this obligation shall remain in effect throughout the twelve-month period of July 1,
2012 through June 30, 2013.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the th day of , 2012.
CITY OF PALM DESERT
A Municipal Corporation
Robert A. Spiegel, Mayor
City of Palm Desert
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form:
David J. Erwin, City Attorney
COURTMASTER SPORTS, INC.
Contractor
Approved as to Content:
Mark Greenwood, P .E.
Director of Public Works
CONTRACT NO. C29832
CONTRACTOR NOTARY ACKNOWLEDGMENT
State of California }
} SS
County of }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
CITY NOTARY ACKNOWLEDGMENT
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
May 11 12 03:32p Courtmaster Sports, INC, 7602515200 p.1
Courtmaster Sports, .Inc.
Calif. Lic. #748731
Nevada Lic. 442709B
April 23, 2012
City of Palm Desert
73.510 Fred Raring Drive
Palm Desert, CA 92260.2578
Attn: Spencer Knight
Dear Spencer,
This letter serves as formal affirmation to extend the terms of contract no. C29831 for the court
cleaning maintenance services at the current cost for the period of one (1) year commencing July
1, 2012 and expiring on June 30, 2013.
Courtmaster appreciates the consideration that you have shown in requesting this information
form us. If you should have any questions or require any additional information, please do not
hesitate to contract our office.
Respectfully submitted,
Jeff Brooker
VP Operations
CORPORATE OFFICE
P. O. Box 580795, North Palm Springs, CA 92258
Tel:760.251.5201 Fax: 760.251.5200
entail: courtmastersportsC�wildblue.net