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Home My WebLink AboutC30700 - Change Order # 1 - Chemical Acquisition - Palm Desert Aquatic CenterContract No. C30700 CITY OF PALM DESERT.wr PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C30700 WITH KNORR SYSTEMS, INC., FOR CHEMICAL ACQUISITION AT THE PALM DESERT AQUATIC CENTER IN THE AMOUNT OF $18,085 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Knorr Systems, Inc. 2221 S. Standard Ave. Santa Ana, CA 92707 DATE: June 14, 2012 CONTENTS: Change Order No. 1 Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C30700 with Knorr Systems, Inc., for chemical acquisition at the Palm Desert Aquatic Center in the amount of $18,085; and 2. Authorize the Mayor to execute said Change Order No. 1 Funds are available in Account No. 242-454-9454-2111, Aquatic Center Chemicals. Background The Aquatic Center is nearing its one-year anniversary and thus far the estimates provided to us by several key consultants have proven to be valuable. Staff budgeted $90,000 in FY 2011/2012 for chemical acquisition because that is the amount that the Ballard King Report had suggested we would consume. When the bids closed for contract C30700, most of the bidders agreed that the chemical portion was at best an educated guess. The successful bidder, Knorr Systems, estimated $71,915 in chemical costs, and they have billed $68,428 this fiscal year through April. Staff Report Contract No. C30700 Approve Change Order No. 1 for Knorr Systems, Inc. June 14, 2012 Page 2 of 2 The proposed change order of $18,085 takes the total amount for chemical acquisition to the full budgeted amount of $90,000 for year one. Staff does not anticipate expending all of these funds, but would like to make sure there are sufficient funds to operate the facility. Staff is developing and logging use history so we have a baseline for future year's operations. Fiscal Analysis There is no fiscal impact beyond the originally budgeted amount of $90,000 for chemical expenses. Prepared By: Ryan Stendell Serri'o-r Management Analyst ul S. Gibson, Director of Finance n M. Wohlmuth, City Manager C Mark Gre nw od, P.E. Director V P blic Works CITY COUNCILACTION APPROVED - ►/ DENIM RECEIVED OTITER, MEETING DATE AYES: &(NI ], (mi K 1�ir� n � <-1 1 NOES: A,"&, ABSENT: JVCh C ABSTAIN: N04e _ VERIFIED BY: _ < 6K, rn Original on File with City Clerk's -Office CITY 4E PALM DESERT CONSTR CT10,N CR,NGE ORDER: Contract Purpose PDAC Maintenance and Chemical Acquisition Consultant's Name Knorr Systems, Inc. Address: 2221 S. Standard Ave., Santa Ana, CA 92707 You are hereby requested to comply with the following char DESCRIPTION OF CHANGES Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C30700 017542 1 YES NO 242-454-9454-2111 12580 from the contract plans and specifications: 11 DECREASE I INCREASE In Contract Price I In Contract Price Increase in estimated chemical usage at Palm Desert Aquatic Center TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: 18,085.00 18,085.00 Staff originally budgeted for $90,000 in chemical expenses. Knorr's bid came in $71,915 for chemical expenses, which is what the original PO was opened for. This was purely an estimate as we had no history, with one year operating in the books we will have a better understanding of chemical use moving forward. TOTAL BUDGET FOR PROJECT: + $90,000 Less: Expend. & Encumb. To Date: - $71,915 Less: This Change Order Amount: - $18,085 BALANCE OF BUDGET REMAINING FOR PROJECT: - CONTINGENCY: Amount Approved by Council: + $0 Less: Prior Change Order(s): - $0 Less: This Change Order: - $0 Balance Remaining of Contingency: - The amount of the Contract will be increased by the Sum of: eighteen thousand and eighty five dollars and 00/00 ($18,085.00). G:TubWorks\Staff Reports\2012\June 14\09 Approve CO #1 to C30700 Knorr Systems\Change Order No 1.docx See reverse Contract C30700 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $90,000 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: ROBERT A. SPIEGEL, MAYOR Date Approved CITY MANAGER Date Approved G:\Pub'Works\Staff Reports\2012\June 14\09 Approve CO #1 to C30700 Knorr Systems\Change Order No 1.docxSee reverse