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HomeMy WebLinkAboutC31950 - Memorandum Of Understanding - Abraham Lincoln School - After School ProgramCITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: REQUEST FOR APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT, YMCA OF THE DESERT, AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL SUBMITTED BY: Frankie Riddle, Director of Special Programs DATE: June 28, 2012 CONTENTS: Memorandum of Understanding Recommendation By Minute Motion, authorize the Mayor to execute a Memorandum of Understanding (MOU) between Desert Sands Unified School District, YMCA of the Desert, and the City of Palm Desert relative to the After School Program at Lincoln Elementary School (Contract No. C 31950 ). Executive Summary The City of Palm Desert continues to be an active participant in the after school programs located at Lincoln Elementary School and Palm Desert Charter Middle School. City Council reviewed funding for the programs as part of the FY 2012/13 Budget process, and as a result, funding was included within the budget. Discussion Lincoln Elementary School's After School Program continues to serve approximately 100 students and maintains a waiting list throughout the school year. The City awarded $75,000 as part of the FY 2011/2012 Budget, which allowed many children to participate in a structured after school program with adult supervision. Lincoln's After School Program keeps youth engaged and prevents children, in many cases with working parents, from being left home alone. The MOU will allow continued collaboration between the parties to implement the Program and authorize staff from the YMCA of the Desert to administer the program. STAFF REPORT Contract No. 31950 LINCOLN ELEMENTARY SCHOOL AFTER SCHOOL PROGRAM MOU J U N E 28, 2012 PAGE 2 Fiscal Analysis Funding in the amount of $75,000 was included within the FY 2012/2013 Budget. Therefore, there will be no negative impact the General Fund. Submitted By: '7- Franki die Director of Special Programs Paul S. Gibson Director of Finance Approval: n M. Wohlmuth Manager CITY COUNCILAG�ON APPROVED DENIED RECEIVED OTHER MEET G D TES. AYES: NOES: ABSENT: 607 ABSTAIN: VERIFIED BY: Original on File with City Uerk's Office Contract No. C 31950 MEMORANDUM OF UNDERSTANDING BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT, THE YMCA OF THE DESERT, AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN AN AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL Whereas, the Desert Sands Unified School District (DSUSD) administers, operates, and maintains schools within the City of Palm Desert (CITY); and Whereas, CITY, the YMCA of the Desert (YMCA), and DSUSD all desire to improve after school programs through grants and in -kind services; and Whereas, DSUSD supports and has agreed to apply for grant funding and to provide use of its facilities for after school programs at the Lincoln Elementary School and the Palm Desert Middle School; and Whereas, YMCA has agreed to create, operate, and administer such after school programs at Lincoln Elementary School with the support and cooperation of DSUSD and CITY; and Whereas, at its regular meeting of June 28, 2012, the City Council of the City of Palm Desert approved the 2012/2013 budget, which included $75,000 for after school program services at Lincoln Elementary School, contingent upon YMCA implementing said program and DSUSD assuming responsibility as "financial agent" for the administration and distribution of any grant monies received as it relates to the above mentioned "After School Program." Now, therefore, it is agreed that CITY will participate and contribute to an After School Program as follows: 1. An After School Program will be provided at Lincoln Elementary School within the City of Palm Desert by YMCA with said program operational plan; 2. DSUSD will provide in -kind services in the form of facility use for the After School Program; 3. DSUSD will assume responsibility as "financial agent" for administration and distribution of any grant monies received; 4. CITY will assist DSUSD and YMCA in promoting the After School Program with CITY through CITY's newsletter, press releases, and other means as deemed appropriate; Page 1 of 2 Contract No. C 31950 5. Attachments A, B, and C shall be considered in effect as part of this MOU, and no other documents may be introduced for implementation without the consent of all parties. In Witness Thereof, this Memorandum of Understanding has been executed this 28th day of June, 2012, for a period of one year, after which it may become eligible for renewal, subject to agreement by both parties. DESERT SANDS UNIFIED SCHOOL DISTRICT Sharon McGehee, Superintendent Date Attest: Date YMCA OF THE DESERT Rob Ballew, Executive Director Date Attest: Date CITY OF PALM DESERT Robert A. Spiegel, Mayor Date Attest: Date Page 2 of 2 CONTRACT NO. C31950 ATTACHMENT C LINCUIEWELEMENTARY SCHOOL AFTER SCHOOL PROGRAM GENERAL REGISTRATION FORM I Please Print Student's FULL Name I Student ID # I School I Grade I Year ASES (After School Education & Safety) is an academic and enrichment intervention program for elementary school students in Desert Sands Unified School District that supplements the regular school day. The program will take place immediately upon the end of the regular school day including early release and minimum days until 6 p.m. beginning Monday, August 27, 2012 through Thursday, June 6, 2013. Space is limited by available funding. Program Requirements • Students MUST attend daily unless absent during the regular school day. • Abide by DSUSD and school's Code of Conduct. • Students MUST be signed out by an authorized adult with a valid I.D no later than 6pm. • Students leaving before 6pm must have a valid reason. Early releases are limited to parallel programs, family emergencies and illnesses. • Students may not walk home without or be transported by an unauthorized person. • Failure to comply with program requirements may result in dismissal from the program. EMERGENCY CONTACTS/AUTHORIZED ADULTS Mother/Guardian Address City/Zip Telephone/Cell Phone Father/Guardian Address City/Zip Telephone/Cell Phone Other Authorized Persons/Relative/Neighbor who will accept responsibility for student Telephone/Cell Phone Other Authorized Persons/Relative/Neighbor who will accept responsibility for student Telephone/Cell Phone ANY OTHER PHONE NUMBER(S) THAT THE PARENT/GUARDIAN CAN BE REACHED AT BETWEEN 1-6 PM: (Work phone) (cell/pager) (other) *IF THERE IS A CHANGE IN THE ABOVE INFORMATION, I WILL NOTIFY ASES STAFF IMMEDIATELY MEDICAL RELEASE/PHYSICAL LIMITATIONS Does your child have any medical conditions? ❑ Yes Qo Does your child take medications? ❑ Yes E;1lo Does your child have any physical limitations? ❑ Yes C7o Are there any Religious restrictions? ❑ Yes Cho Please explain any "Yes" answer. MEDIA AND PHOTO RELEASE []Yes Pd 1 allow my ASES student to be photographed for the purposes of documenting and utilizing media venues (magazine, newspaper, video, etc.) for the public relations aspects of ASES. Signature Parent/Guardian Print Name Date Your signature gives permission for your child to participate in the After School Safety and Education Program and for staff to contact any authorized person you indicated on this form if needed. Remember, your child cannot stay in the program without accurate contact information.