HomeMy WebLinkAboutC31990 - Thee Years for Animal Control Field Services July 2012 - June 2015CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: APPROVAL OF CONTRACT NO. C 31990 IN THE AMOUNT OF
$433,938 OVER THREE YEARS FOR ANIMAL CONTROL FIELD
SERVICES WITH THE COUNTY OF RIVERSIDE COMMUNITY
HEALTH AGENCY, DEPARTMENT OF ANIMAL SERVICES
SUBMITTED BY: Lauri Aylaian, Director of Community Development
CONTRACTOR: Ms. Nancy Daudert
Riverside County Community Health Agency
Internal Support Services Procurement/Contracts
4065 County Circle Drive
Riverside, CA 92503
DATE: June 28, 2012
CONTENTS: Contract No. C31990 /Riverside County Contract No. 12-065
Recommendation
By Minute Motion, that the City Council approve Contract No. C 31990 with
the County of Riverside Community Health Agency, Department of Animal
Services for the provision of animal control field services from July 1, 2012, to
June 30, 2015, subject to termination by either party with 180 days notice. The
base contract amount is $144,646 for each of fiscal years 2012/13, 2013/14,
and 2014/15.
Funds are available in the proposed 2012/13 budget for Professional Services,
Account No. 110-4230-442-3090, to be provided for the next fiscal year.
Funding for subsequent years will be appropriated with the annual budget, if
available.
Background
This action would continue through June 30, 2015, the contractual relationship under which
Riverside County provides to Palm Desert animal control field services, including
responding to calls for service, issuing dog licenses, inspecting kennels and catteries,
removing dead animals from the right-of-way, investigating reported animal bites and
complaints of barking dogs, and the like.
The City of Palm Desert joins with other Coachella Valley cities and Riverside County in
sheltering lost, abandoned, and unwanted animals at the Coachella Valley Animal Campus,
which is operated by Riverside County's Department of Animal Services. For the actual field
Staff Report
Animal Control Field Services Contract No. C31990
Page 2 of 2
June 28, 2012
services, each of the participating cities elects to either provide their own services, or to
contract with Riverside County to do so. Palm Desert has historically contracted with the
County for animal control services, except for a brief period in the late 1990s when
California Animal Care was retained to provide the same services.
The contract under which the County currently provides service is a five-year agreement,
which will expire July 1, 2012. The agreement allowed for escalation of cost over the years,
and in its ultimate year the contract amount was $121,278. The new contract is more
expensive due principally to cost increases in the County's burdened labor rate, but there is
no escalation clause, so the rate will be held constant for three years.
The most significant change to the terms of the contract (outside of the contract amount) is
the requirement for 180 days notice for termination. The current contract permits termination
by either party on 30-day notice. However, the County reports that budget cuts in recent
years have left them staffed thinly enough that, were Palm Desert to terminate the
agreement, they would have to layoff rather than reassign the staff associated with this
work. Their collective bargaining agreements require notification processes with whose
duration is almost 180 days. Therefore, the County is adamant that the agreement not be
terminated with less than 180 days notice, and staff believes that this is a reasonable
request.
Environmental Review
The Director of Community Development has determined that award of this contract is a
Class 1 categorical exemption for the purposes of CEQA, and that no further review is
necessary.
Fiscal Analysis
Funds for the portion of this contract covering Fiscal Year 2012/13 is contained in the
proposed budget on which the City Council will take action at this same meeting. Funding for
subsequent fiscal years (2013/14 and 2014/15), if available, will be appropriated with the
annual budget.
Submitted By: Department Head:
Lauri Aylaian, Director of Com unity Development ia_u44ljS.Gib n, Director of Finance
M. Wohlmuth, City Manager
CITY COUNCILAG" K
APPROVED ✓✓ DENiFD
RECEIVED OTHER
MEET
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NOES:
Aylaian\Staff Reports\2012 Animal Control Field Services 628-12.AcBSENT:
ABSTAIN: -UL
VERIFIED BY:
City of Palm Desert Contract No. C31990
COUNTY OF RIVERSIDE
COMMUNITY HEALTH AGENCY
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FOR COUNTY USE ONLY
COUNTY DEPT/DIVISION:
Animal Services
CONTRACT NO.
12-065
RFP NO.
----
FUND:
10000
DEPARTMENT ID:
4200600200
PROJECT -GRANT:
ACCOUNT:
773220
CLASS/LOCATION: 8598
CONTRACT AMOUNT: $435,378
PERIOD OF PERFORMANCE: July 1, 2012 through June 30, 2015
COUNTY CONTACT:
Robert Miller (951) 358-7442
CONTRACTOR REPRESENTATIVE:
John M. Wohlmuth (760) 346-0611
PROGRAM NAME: Animal Field Services
This agreement is made and entered into by and between the County of Riverside, a political
subdivision of the State of California, through its Department of Animal Services, hereinafter referred to as
COUNTY, and City of Palm Desert, hereinafter referred to as CITY.
WITNESSETH:
WHEREAS, the CITY is desirous of contracting with COUNTY to provide a broad range of
animal control services pursuant to this contract for the purpose of safeguarding the health and safety of the
population of the City of Palm Desert, and the health and safety of its domestic animals for the purpose of
promoting the humane treatment of animals; and
WHEREAS, the CITY wishes to comply with state mandates regarding animal control; and
WHEREAS, COUNTY has the personnel and experience to provide such animal field services and
is willing to enter into a contract with CITY for the provision of such services subject to the terms and
conditions and for the compensation as hereinafter set forth.
NOW THEREFORE in consideration of the mutual promises, covenants and conditions
hereinafter contained, the Parties hereto mutually agree as provided on pages lthrough 6, Exhibit A
consisting of 5 pages, and Exhibit B consisting of 1 page, attached hereto and incorporated herein.
COUNTY CITY
By By
John Tavaglione, Chairman, Board of Supervisors
Date By Robert A. Spiegel,Mayor
ATTEST: Kecia Harper-Ihem, Clerk
Date
Riverside County Contract 12-065 / City of Palm Desert Contract C31990
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1. COUNTY OBLIGATIONS:
COUNTY shall provide all services as outlined and specified in EXHIBIT A, SCOPE OF
ANIMAL FIELD SERVICES attached hereto and by this reference incorporated herein.
2. PERIOD OF PERFORMANCE:
The Animal Field Services as referenced in EXHIBIT A of this Agreement shall be effective
on July 1, 2012 through June 30, 2015, unless terminated as specified in Section 7,
TERMINATION.
3. COMPENSATION:
In consideration of services provided by COUNTY pursuant to EXHIBIT A,
COUNTY shall be entitled to receive payment as specified in EXHIBIT B, PAYMENT
PROVISIONS attached hereto and incorporated herein by this reference.
4. AVAILABILITY OF FUNDING:
It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY's fees.
In the event that such funds are not forthcoming for any reason, CITY shall immediately
notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed, in accordance with EXHIBIT B.
5. HOLD HARMLESSANDEMNIFICATION:
5.1 CITY shall indemnify and hold harmless the County of Riverside, its Agencies,
Districts, Special Districts and Departments, their respective directors, officers, Board
of Supervisors, elected and appointed officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever, based or asserted upon any
actions of CITY, its officers, employees, subcontractors, agents or representatives
arising out of or in any way relating to this Agreement, including but not limited to
property damage, bodily injury, or death or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the actions by
CITY, its officers, agents, employees, subcontractors, agents or representatives of this
Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards
of all Agencies, Districts, Special Districts and Departments of the County of
Riverside, their respective directors, officers, Board of Supervisors, elected and
appointed officials, employees, agents and representatives in any such action or claim
based upon such alleged acts or omissions.
5.2 With respect to any action or claim subject to indemnification herein by CITY, CITY
shall, at its sole cost, have the right to use counsel of its own choice and shall have the
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right to adjust, settle, or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes CITY's
indemnification to COUNTY as set forth herein. CITY's obligation to defend,
indemnify and hold harmless COUNTY shall be subject to COUNTY having given
CITY written notice within a reasonable period of time of the claim or of the
commencement of the related action, as the case may be, and information and
reasonable assistance, at CITY's expense, for the defense or settlement thereof.
CITY's obligation hereunder shall be satisfied when CITY has provided to COUNTY
the appropriate form of dismissal relieving COUNTY from any liability for the action
or claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe CITY's obligations to indemnify and hold harmless COUNTY herein
from third party claims.
5.4 COUNTY shall indemnify and hold harmless the CITY, its Agencies, Districts,
Special Districts and Departments, their respective directors, officers, governing
bodies, elected and appointed officials, employees, agents and representatives from
any liability whatsoever, based or asserted upon any negligent or willful misconduct
of COUNTY its officers, employees, subcontractors, agents or representatives arising
out of or in any way relating to this Agreement, including but not limited to property
damage, bodily injury, death or any other element of any kind or nature whatsoever
arising from the performance by COUNTY, its officers, agents, employees,
subcontractors, agents or representatives of this Agreement. COUNTY shall defend
at its sole expense, all costs and fees including but not limited to attorney fees, cost of
investigation, defense and settlements or awards of all Agencies, Districts, Special
Districts and Departments of the CITY, their respective directors, officers, governing
body, elected and appointed officials, employees, agents and representatives in any
claim or action based upon such negligent or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY,
COUNTY shall, at its sole cost, have the right to adjust, settle, or compromise any
such action or claim without the prior consent of CITY provided, however, that any
such adjustment, settlement or compromise in no manner whatsoever limits or
circumscribes COUNTY's indemnification to CITY as set forth herein. COUNTY's
obligation to defend, indemnify and hold harmless CITY shall be subject to CITY
having given COUNTY written notice within a reasonable period of time of the claim
or of the commencement of the related action, as the case may be, and information
and reasonable assistance, at COUNTY's expense, for the defense or settlement
thereof. COUNTY's obligation hereunder shall be satisfied when COUNTY has
provided to CITY the appropriate form of dismissal relieving CITY from any liability
for the action or claim involved.
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5.6 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe COUNTY's obligations to indemnify and hold harmless the CITY
herein from third party claims.
6. INSURANCE: COUNTY agrees to maintain the following insurance coverage's
during the term of this Agreement:
6.1 Workers' Compensation:
COUNTY shall maintain Workers' Compensation Insurance (Coverage A) as
prescribed by the laws of the State of California. Policy shall include Employers'
Liability (Coverage B) including Occupational Disease with limits not less than
$1,000,000 per person per accident.
6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
which may arise from or out of COUNTY's performance under this Agreement. This
coverage shall have a limit of liability not less than $1,000,000 per occurrence
and $2,000,000 in the aggregate, as demonstrated by a letter of self-insurance or a
Certificate of Insurance.
6.3 Vehicle Liability:
COUNTY agrees to maintain automobile liability insurance for vehicles provided by
the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than $1,000,000 combined single limit for any auto.
6.4 General Insurance Provisions - All lines:
6.4.1 Any insurance carrier providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST rating of not less
than A: V III (A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
a program(s) of self-insurance.
6.4.3 COUNTY shall provide CITY with a properly executed Certificate(s) of
Insurance naming the CITY, the Successor Agency to the Palm Desert
Redevelopment Agency, the Palm Desert Housing Authority, and their
employees, officials, agents, and volunteers as additionally insured. It is
understood and agreed to by the parties here to that the COUNTY's insurance
shall be construed as primary insurance, and the CITY's insurance and/or
deductibles and/or self -insured retention's or self -insured programs shall not be
construed as contributory.
6.4.4 COUNTY provided evidence of coverage (including workers' compensation
and employer's liability policies) shall provide that coverage shall not be
suspended, voided canceled, or reduced in coverage or in limits except after 30
days' prior written notice has been given to the CITY. Such provision shall not
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include any limitation of liability of the insurer for failure to provide such
notice.
6.4.5 COUNTY agrees to provide immediate notice to the CITY of any claim or loss
against the COUNTY arising out of the work performed under this agreement.
CITY assumes no obligations or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they are
likely to involve the CITY.
7. TERMINATION:
CITY and COUNTY reserve the right to terminate this Agreement at any time, with or
without cause, upon one hundred eighty (180) days advance written notice stating the
extent and effective date of termination. Upon receipt of any notice of termination
from CITY, COUNTY shall immediately cease all services hereunder except such as
may be specifically approved in writing by CITY and COUNTY. COUNTY shall be
entitled to compensation for all services rendered prior to termination and for any services
authorized in writing by CITY thereafter.
8. FORCE MAJEURE;
8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
due to causes beyond their control such as acts of God, acts of war, civil disorders, or
other similar acts, COUNTY will not be held liable to CITY for such failure to comply.
8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God, acts of war, civil disorders, or
other similar acts, CITY will not be held liable to COUNTY for such failure to comply.
9. ALTERATION;
No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, as authorized by their respective governing bodies,
and no oral understanding or agreement not incorporated herein, shall be binding on any of
the parties hereto.
10. SEVERABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid,
void or unenforceable, the remaining provisions will nevertheless continue in full force
without being impaired or invalidated in any way.
11. RECORDS:
COUNTY shall maintain and keep records of all expenditures and obligations incurred
pursuant to this contract and all income and fees received thereby according to generally
recognized accounting principles. Such records and/or animal control operations of
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COUNTY shall be open to inspection and audit by CITY or its authorized representative
as is deemed necessary by the CITY Manager or the authorized representative of the
CITY Manager upon reasonable notice to COUNTY.
12. NO THIRD PARTY BENEFICIARY:
This contract between CITY and COUNTY is intended for the mutual benefit of the two
signing parties only. No rights are created under this contract in favor of any third party
or any party who is not a direct signatory to this contract.
13. NONDISCRIMINATION:
During the performance of this contract, COUNTY agrees that it shall not discriminate
on the grounds of race, religious creed, color, national origin, ancestry, age, physical
disability, mental disability, medical condition including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto,
marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment, except as provided in
Section 12940 of the Government Code of the State of California. Further, COUNTY
agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this contract.
14. VENUE:
Any action at law or in equity brought by either of the parties hereto for the purpose of
enforcing a right or rights provided for by this contract shall be tried in a court of
competent jurisdiction in the County of Riverside, State of California, and the parties
hereby waive all provisions of law providing for a change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
of this contract to recover any damages for and on account of the breach of any term
or condition of this contract, it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys' fees to be set by the court
in such action.
15. ASSIGNMENT:
It is mutually understood and agreed that this contract shall be binding upon COUNTY
and its successors. Neither this contract nor any part thereof nor any moneys due or to
become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
the covenants contained herein.
16. AMENDMENTS:
Any amendments, including any supplements, to this contract shall be in writing and
shall have the approval of the Board of Supervisors of COUNTY and the CITY
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Council. This is the entire contract for Animal Field Services and supersedes any prior
written or oral contract inconsistent herewith. Any amendment will be presented to the City
Manager prior to CITY Council approval.
17. NOTICES:
All correspondence and notices required or contemplated by this Agreement shall be
delivered to the respective parties at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail, postage prepaid:
COUNTY:
Department of Animal Services
Director/Contract Administration
6851 Van Buren Boulevard
Jurupa Valley, CA 92509
(951) 358-5097 or (951) 358-7997
CITY:
City of Palm Desert
City Manager
73-510 Fred Waring Drive
Palm Desert, CA 92260
(760) 346-0611
or to such other address(es) as the parties may hereafter designate in writing.
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CITY OF PALM DESERT
EXHIBIT A
SCOPE OF ANIMAL FIELD SERVICE
The County of Riverside, hereinafter referred to as COUNTY, agrees to provide the following
animal field services for the City of Palm Desert, hereinafter referred to as CITY:
1. Definition of Field Services: The Animal Field Services to be provided by COUNTY for
CITY within the corporate limits of CITY shall include but not be limited to the following
activities:
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to
the priority of calls as described in this Exhibit.
1.2 Impoundment: Impound all animals found at large and collect such impound fees as
as referenced in Chapter 6.20 of the CITY municipal code, until and unless the CITY
adopts Riverside COUNTY Code Title 6, in which case impoundment shall be in
accordance with such title and code.
1.3 Proper Care and Treatment: Provide proper care and treatment to any stray or
abandoned animal in accordance with State law and local ordinances.
1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond in
person to all reported bites by dogs or by suspected rabid or wild Animals. As part of
this response, COUNTY shall contact and interview the bite victim (or the victim's
parent(s) or guardian(s) in the case of a minor) and any witnesses to the bite as part of
the bite investigation procedure. Bite reports shall indicate who reported the bite
incident to COUNTY. COUNTY will also issue to CITY's Manager, or his/her
designee, a copy of all animal bite reports within one week of completion.
1.5 Quarantine: Quarantine, as prescribed by State law and COUNTY Ordinances as
codified under Riverside COUNTY Code Title 6, or any successor thereto
(hereinafter referred to as "Riverside COUNTY Code Title 6") all animals suspected
to be rabid and/or that have bitten a person or other animal.
1.6 Stray and Barking Animal Complaints: Respond to and process stray and barking
animal complaints as referenced in CITY municipal code Chapter 6.28, until or unless
CITY adopts Riverside COUNTY Code Title 6, in which case stray and barking
animal complaints shall be processed in accordance with such code.
1.7 Dead Animals: Remove dead animals from the public right-of-way.
1.8 Return of Impounded Animals: Encourage the return of any lost/stray animal
(impounded by field personnel) to the rightful owner in the field, subject to the
payment of impound fees.
1.9 Licenses for Dogs: COUNTY shall issue dog licenses for CITY residents at CITY's
request. CITY shall provide its own tags for such licenses, but shall coordinate the
numbering sequence with COUNTY prior to ordering. All fees collected for dog
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licenses shall be accounted for by COUNTY and remitted to CITY on a quarterly
basis, provided, however, that COUNTY shall retain the sum of $5.85 for each
dog license issued hereunder. COUNTY shall verify dog license status when
responding to requests for service or when responding to complaints about animal
behavior. The Animal Control Officer, as part of said officer's regular animal control
duties as defined by, but not limited to, the terms of this contract, shall conduct license
inspection activities during animal control investigations so as to ascertain the
number of unlicensed dogs, to license such dogs and to foster compliance with
City Municipal Code. COUNTY shall also provide an automated or
manual verification system whereby owners can verify the status of their animal's
license by telephone.
1.10 Kennels and Catteries: COUNTY shall inspect and issue licenses to operate dog
kennels and catteries within CITY pursuant to CITY's municipal codes, and collect
fees in connection therewith. All fees for licenses to operate dog kennels and catteries
shall be retained by COUNTY.
1.11 Issuance of Warnings and Citations: Enforce all appropriate provisions of
CITY municipal code, including the issuance of warning notices or
citations as necessary for violations of the provisions of said CITY municipal code,
until and unless CITY adopts Riverside COUNTY Code Title 6, at which time
warnings and citations shall follow the provisions of that code.
1.12 Service to Public: Provide service to the public on matters covered in this contract
consistent with established policies and procedures that promote courteous and
efficient service and good public relations. Other policies and procedures
notwithstanding, COUNTY, in processing any type of complaint or request for
service, will indicate to the caller that a response can be expected as per Section 6
below.
2. Shelter Care and Disposition Services: The COUNTY will house CITY's animals at the
Coachella Valley Animal Campus Shelter located at 72-050 Petland Place, Thousand Palms
CA, 92276, or another shelter service provider agreed to by CITY.
3. License Processing: Compensation for license processing shall be based upon actual
licenses processed and licensing processing rate. License processing costs shall be billed
monthly and total resulting compensation may vary from estimated contract cost.
4. Provision of Vehicles and Radio Equipment: COUNTY shall provide animal control
vehicle(s) with the appropriate animal control boxes mounted on the truck chassis and with
an air conditioning unit mounted on the animal control truck boxes for use to provide
contract services. The COUNTY shall equip fuel and maintain said vehicles.
5. Missing or Stolen Animals: COUNTY shall file a report with the Riverside Sheriff's
Department within 24 hours if an impounded animal is missing or suspected to have been
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stolen from an animal control vehicle or while in COUNTY custody. COUNTY shall
indicate on the police report the circumstances of the animal's disappearance.
6. Priority of Field Services:
6.1 Definitions: Services are those enforcement activities rendered by COUNTY
pursuant to the relevant sections of Riverside COUNTY Code, Title 6 and related
State and CITY codes and are assembled for expediency into two categories:
Emergency and Non -Emergency. Priority Ranking refers to the order of priority
with which a call will be handled. All calls will go directly to the dispatcher or
assigned clerical staff for relay to the Animal Control Officer. If a call is
"exceptional," as defined in Section 6.4 of this Exhibit, it will be referred to the
Supervisor for evaluation and processing.
Field service activities will be performed daily and generally based upon the
priority ranking and based on limited service hours in accordance with contract
officer. All calls involving imminent danger to animal scenarios will be
responded to within 60 minutes if reasonably possible, subject to considerations
involving the time of day, traffic conditions, or other uncontrollable circumstances.
An Animal Control Officer will respond to animal medical emergencies and other
emergencies involving danger to humans within 30 minutes or less during regular
service hours, Monday through Friday, and within 60 minutes or less on Saturdays
and Sundays and after regular service hours and holidays. CITY acknowledges that
response time may be affected by traffic congestion or other hindering circumstances
uncontrollable by the COUNTY.
COUNTY shall provide a means for responding to calls for service that take place
during limited service periods (as defined below) which are of an emergency nature
pursuant to this Exhibit. Field service personnel shall be assigned to patrol and other
service field tasks as defined by COUNTY and CITY.
The following definitions of "regular service hours," "limited service" and
"holidays" are intended to identify the broad time frames during which specific levels
of service will be provided. "Regular Service Hours" shall be deemed to mean
from the hours of 7:30am to 5:00pm, Monday through Friday, holidays excepted.
"Limited service" shall be deemed to mean from the hours of 5:00pm to 7:30am,
Monday through Friday, all day Saturday, Sunday and on holidays. "Holidays" as
herein shall be those as established by the COUNTY and the CITY. The COUNTY
shall answer all telephone calls for Field Services during phone center operational
hours of 8:00am to 5:00pm Monday through Friday, holidays excepted. Calls
shall be received by the COUNTY answering service after regular service hours and
on holidays, as noted above. Calls answered by the answering service will be handled
on an emergency basis as outlined in this Exhibit. The dispatcher and/or clerical
support staff shall maintain a detailed record of all requests, for service, both
emergency and routine, received during regular service hours and after regular service
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hours, including time and date, when the calls were answered and the disposition of
those calls. Records of these calls shall be maintained for at least thirty (30) days.
The CITY and COUNTY agree that any incident reports to the COUNTY by
residents or through emergency services involving a dangerous,
aggressive, wild, injured or sick animal constitute an emergency and require
immediate action by the COUNTY pursuant to this contract.
Calls for service received after normal business hours that are not
of an emergent nature shall be answered by an answering service and referred to
call back on the next business day during phone center operational hours. These calls
will then be scheduled for response in accordance with this Exhibit.
6.2 Calls considered as Emergencies to be handled Without Delay:
6.2.1 Animals endangering health or safety of the community.
6.2.2 Police Department requests for service.
6.2.3 Sick or injured stray animals.
6.2.4 Animals in distress.
6.2.5 Humane investigations — life threatening. (Depending on immediate
circumstance)
6.3 Calls Considered as Non -Emergency to be handled during Regular Business
Hours:
6.3.1 Pick up confined, healthy, stray -animals.
6.3.2 Dead animal removal.
6.3.3 Quarantine investigations.
6.3.4 Leash law enforcement.
6.3.5 Nuisance animal investigations.
6.3.6 Permit investigations.
6.4 Exceptions:
The Animal Control Director or the deputies of the Animal Control Director may,
on a case -by -case basis, authorize variations of priority when circumstances require.
COUNTY shall provide a written report within five (5) business days of making a
determination that a variation in priority was required. Qualifying incidents will be
determined by the responding officer.
7. Trapping: COUNTY shall provide advice and assistance in setting a humane trap for an
animal at large or a wild animal on public or private property, utilizing a CITY or
COUNTY trap or the residents' private trap. COUNTY shall not be required to move
belongings or maintain on -premises surveillance, unless in the opinion of the Director of
Animal Services or the responding Animal Control Officer there is a direct, clear and
present danger to human life. The CITY has purchased traps for the above mentioned
purposes to be used only for CITY residents. Traps will be available to CITY residents on
first -come, first -served basis. COUNTY can provide CITY residents with traps at no
charge and will bill the CITY monthly for trap rental at the cost of twenty dollars ($20.00)
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Riverside County Contract 12-065 / City of Palm Desert Contract C 31990
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per week and two dollars ($2.00) for each additional day if CITY requests additional traps.
Billing for trap service will be submitted to the CITY monthly in arrears. COUNTY is not
required to provide vector control services under the provisions of this contract.
8. Local Vaccine Clinics: When requested by CITY, COUNTY shall conduct two (2)
vaccination clinics per year within CITY limits as determined by CITY staff. Each
vaccination clinic will consist of one (1) Veterinary Surgeon, one (1) Registered Veterinary
Technician, one (1) License Inspector and one (1) Office Assistant II for a total of six (6)
hours of service (5 hours at the clinic and one (1) hour driving time). Additional
vaccination clinics within CITY limits may be provided at said rate and upon mutual
agreement between CITY and COUNTY. Cost of said clinics will be outlined in the annual
budget (Exhibit C) for each Fiscal Year.
9. Oualifications and Training for Animal Control Officer(s) and Animal Care
Technicians(s): Any persons employed by the COUNTY for performance of animal control
services under this Agreement are not employees of the CITY nor are they entitled to any of
the rights and benefits associated with CITY employment. But, in the event and to the
extent that COUNTY employees may legally require official CITY status or deputization in
order to carry out their duties under the contract including enforcement of laws pertaining to
animal control, the CITY hereby bestows upon them such limited official status.
All COUNTY employees shall be fingerprinted and photographed, and a background check
shall be made by the CITY upon request.
Animal Control Officer and Animals Care Technician job descriptions shall be provided to
CITY upon request. All Animal Control Officer and Animal Care Technicians must possess
and hold the following licenses and certificates:
9.1 California Driver's license.
9.2 Animal Control Officers must be certified by the Commission on Peace Officer
Standards and Training (POST) pursuant to Penal Code section 832. (PC832)
9.3 Attend twenty (20) hours of classroom training covering animal regulations, animal
handling and animal care within six (6) months of employment.
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CITY OF PALM DESERT
EXHIBIT B
PAYMENT PROVISIONS
CITY shall pay to COUNTY on a monthly basis in arrears, with a monthly billing and
accounting thereof by COUNTY to CITY those fees as established by County of Riverside
Ordinance 630 and 560; relative to the services to be performed under this Agreement as
follows:
1. Animal Field Services:
1.1 One FTE (Annual) Animal Control Officer: $127,026/year
Full-time 40 hours per week
The cost to provide one Animal Control Officer to service an area for a total of 2,080
hours per fiscal year, including a factor for direct and indirect overhead and all
operational expenses. This cost does not include overtime.
1.2 Estimated Overtime Services: 147x $82 per hour = $12,054/year
The cost to provide after hours services (evenings, weekends and holidays). With a 2 hour
minimum charge per service call. To be billed on a monthly basis based on actual usage.
Estimated total based on past experience.
1.3 Two Shot Clinics: 2 x $2,783/per clinic = $5,566/year
To be billed if clinics are requested by CITY. Not billed if clinics are not conducted.
Service
FY12/13
FY13/14
FY14/15
Totals
Regular Field Service
$127,026
$127,026
$127,026
$381,078
Over -time Field
Service *
(Estimated)
$12,054
$12,054
$12,054
$36,162
Shot Clinics *
$5,566
$5,566
$5,566
$16,698
Totals
$144,646
$144,646
$144,646
$433,938
The scheduled compensation payable to COUNTY for all services as set forth in this
agreement is four hundred thirty-three thousand nine hundred thirty-eight dollars ($433,938) for
the period commencing July 1, 2012, through June 30, 2015.
*Over -time field services rate, and shot clinics will fluctuate based on actual usage.
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