HomeMy WebLinkAboutC30790 C01 Landscape Maintenance Area (LMA) 7 907-11Contract No. C30790
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C30790
WITH PINNACLE LANDSCAPE COMPANY IN THE AMOUNT OF
($3,825) FOR LANDSCAPE MAINTENANCE AREA 7 (PROJECT
NO. 907-11)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Pinnacle Landscape Company
2200 S. Fairview Street
Santa Ana, CA 92704
DATE: March 22, 2012
CONTENTS: Change Order No. 1
Proposed Changes
Frequency Schedule and Legend
Vicinity Map
Recommendation
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. C30790 with
Pinnacle Landscape Company in the amount of ($3,828) for
Landscape Maintenance Area 7; and
2. Authorize the Mayor to execute said Change Order No. 1
Funds are available in their respective Landscape and Lighting Assessment District
accounts.
Background
The City manages three underfunded Landscape and Lighting Districts (LLDs): Palm
Gate, Hovley Collection, and Hovley Court West. On October 21, 2011, the City
Manager approved the clean up and simplification of the landscapes associated with
these districts. Plant material was removed and replaced, the irrigation was modified,
and tree work was performed in order to decrease the expense of the landscape
maintenance costs.
Staff Report
Approve Change Order No. 1
March 22, 2012
Page 2 of 2
Contract No. C30790
Following the completion of the landscape modification, staff contacted Rick Valdez,
Branch Manager for Pinnacle Landscape and maintenance vendor for these areas, to
discuss a reduction in the annual maintenance cost based on the landscape changes,
which resulted in changes to the type and frequency of maintenance activities. The
current contract costs are more than the assessment districts budgeted amounts;
therefore, Pinnacle Landscape has indicated their willingness to provide maintenance
services at the budgeted amount as a result of the aforementioned changes. The
following chart indicates current maintenance costs, the budgeted amounts, and the
difference.
District
Annual
Contract Cost
Annual
Budget
Annual
Variance
Palm Gate
$1,260
$ 720
($540)
Hovley Collection
$4,248
$1,728
($2,520)
Hovley Court West
$2,436
$2,436
$0
Total
$7,944
$4,884
($3,060)
The annual cost of maintenance for Hovley Court West will remain the same; however,
the frequency of maintenance activities will increase.
These changes will result in annual savings of $3,060 ($255/month) in landscape
maintenance costs; a total savings of $3,825 for the remainder of the contract
agreement from April 1, 2012 through June 30, 2013.
Fiscal Analysis
This is an on -going maintenance activity with no fiscal impact beyond the change order.
Prepared By:
H. nAer Knight, Landscape Manager
aul S. Gibson, Director of Finance
M. Wohlmuth, City Manager
Depa
Mark Gln ood, P.E.
Director of Flublic Works
CITY COUNCIL ACTION
APPROVED
RECEIVED OTHER
MEETING DATE
AYES: ' / e rni cu
NOES: NLn"-
ABSENT: �nr -
ABSTAIN: Vicar_
VERIFIED BY RI)
Original on File with City Cler Ic's f'fice
CITY OF PALM DESERT
CONSTRUCTION CHANGE ORDER
Contract Purpose Landscape Maintenance Area 7
Consultant's Name Pinnacle Landscape Company
Address: 2200 S. Fairview Street Santa Ana, CA 92704
Contract # / P.O. #
Change Order No.
Contingency:
Account No.
Project No.
Vendor No.
C30790 017495
1
YES NO
LLD Accounts
907-11
12097
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
In Contract Price I In Contract Price
Palm Gate 675.00
Hovley Collection 3,150.00
Hovley Court West -
$255 per month X 15 months (April 1, 2012 thru June 30, 2013)
TOTALS: 3,825.00 1 -
NET CHANGE IN CONTRACT PRICE: 1 (3,825.00
JUSTIFICATION:
Landscape modifications to three underfunded LLDs in order to decrease the annual landscape maintenance costs.
TOTAL BUDGET FOR PROJECT: + $136,320
Less: Expend. & Encumb. To Date: - $0
Less: This Change Order Amount: - $3,825
BALANCE OF BUDGET
REMAINING FOR PROJECT: 132,495.00
CONTINGENCY:
Amount Approved by Council: + $0
Less: Prior Change Order(s): - $0
Less: This Change Order: - $0
Balance Remaining of Contingency: -
The amount of the Contract will be decreased by the Sum of: Three Thousand Eight Hundred Twenty -Five
dollars and 00/00 ($3,825).
G \PubWorks\Staff Reports\2012\March 22\06 Approve CO No. 1 for Pinnacle P907-1 1 \Change Order No 1 P907-11 docx See reverse
Contract C30790 Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total $132,495
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY: 2. ACCEPTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
CONTRACTOR Date Accepted
4. APPROVED BY:
ROBERT A. SPIEGEL, MAYOR
CITY MANAGER
Date Approved
Date Approved
G:APubWorks\Staff Reports\2012\March 22V06 Approve CO No. 1 for Pinnacle P907-11VChange Order No 1 P907-11-docx See reverse
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LANDSCAPE MAINTENANCE AREA NO. 7
PROJECT NO. 907-10, CONTRACT NO. C29520
ATTACHMENT 2: FREQUENCY SCHEDULE LEGEND
FREQUENCY SCHEDULE LEGEND
A
Daily, before 10:00 a.m., 7 days per week
B
Daily, before 10:00 a.m., Monday through Friday
C
Daily, before close of business (5:00 p.m.), Monday through Friday
D
Weekly, before close of business (5:00 p.m.) on Friday
E
Three times weekly (Monday, Wednesday, Friday), before 10:00 a.m.
F
Bi-weekly (every 2 weeks)
G
Monthly (12 times per year, every month)
H
Bi-monthly (6 times per year, every two months)
I
Quarterly (4 times per year)
J
Semi-annually (2 times per year)
K
Annually (1 time per year)
L
Seasonal
M
As needed to maintain plant material health and/or public safety
N
As needed
O
October 1 to April 30, once monthly; May 1 to September 30, every 2
weeks; Except turf and annual color areas which are always weekly
P
Monthly, from May to October (6 times)
Q
October 1 to April 30 every other week; May 1 to September 30 weekly
R
October 1 to May 30, three times weekly (Monday, Wednesday, Friday),
before 10:00 a.m.; June 1 to September 30, once a week
S
Daily, before 7:00 a.m., 7 days per week
T
Weekly, on Friday, by 6:00 a.m.
Page 39
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