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HomeMy WebLinkAboutFY 2012/2013 Desert Willow Golf Resort Vendor ListCITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE DESERT WILLOW GOLF RESORT SUBMITTED BY: Heather Buck, Project Coordinator DATE: May 10, 2012 CONTENTS: 2012-2013 Desert Willow Golf Resort Vendor List Recommendation By Minute Motion: Authorize the use of vendors on the attached Desert Willow Golf Resort Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Desert Willow Golf Resort in the amount not to exceed $25,000 per vendor, for a 15-month period ending June 30, 2013, pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Background Pursuant to Section 3.32.110 of the Municipal Code, the Desert Willow Golf Resort has the Authority to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list, vendors may be utilized by the Desert Willow Golf Resort in order to provide routine, recurring services, supplies, and maintenance in an amount not to exceed $25,000 per vendor. As a responsibility to obtain the best prices, the Desert Willow Golf Resort routinely obtains bids depending on the type of supply, service, or maintenance to be completed. Bids are requested of local providers as well as outside the area to ensure competitive pricing. The list allows Desert Willow to operate efficiently, and respond promptly to guests providing the best possible customer service. The attached list supersedes all previous vendor lists and amendments. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. The majority of the vendors have an established history of providing the Desert Willow Golf Resort with quality services/products at a competitive price. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, availability of service, supplies, and maintenance providers. Staff Report 2012-2013 Desert Willow Golf Resort Vendor List May 10, 2012 Page 2 of 2 Staff recommends approval of this request to facilitate the continued routine, recurring maintenance of the Desert Willow Golf Resort. Fiscal Analysis There is no direct fiscal impact associated with this action; however, absence of such a list could potentially result in a loss of revenue due to the timing constraints associated with bidding multiple routine maintenance items, and the potential impact to golf course play. Submitted By: Heather Buck, Project Coordinator Department Head: n McCarthy, Assista"ity Manager S. Gibson, Director of Finance Approval: M. Wohlmuth, City Manager ler CITY COUNCTL ACTION APPROVED DENIED RECEIVED OTHER MEETING DATE AYES: �i r1 ni fL�br, Ne NOES: NG11(- ABSENT- N��r ABSTAIN: -� VERIFIED BY: Original on File with City Clcri<'s 0141ce GArda\Heather Buck\Desert WillowWnnual RFPs\Vendor List\2012-2013 DW Vendor Lisl.doc Desert Willow Golf Operations Course Maintenance OPERATING EXPENSE VENDORS UNDER $2S,000 VENDOR NAME LOCATION DESCRIPTION AIR & HOUSE SOURCE Indio,CA Hydarulic Fittings & Hoses AMWAY GLOBAL Aida,MI Fertilizer ANDY LANDSCAPE TREE SERVICES Palm Desert, CA Tree Prunning & Removal Services (Limited Scope. Majority done with City Contract) ARROWHEAD MOUNTAIN SPRINGS Phoenix,AZ Water ASBURY ENVIROMENTAL SERVICES Compton, CA Waste Oil Pickup BAM LANDSCAPE & MORE INC Palm Desert, CA Course Reapair, Bridge, cartpaths BARNES DISTRIBUTION Cleveland, OH Nuts & Bolts CALIFORNIA DESERT NURSERY Bermuda Dunes, CA Landscape plant material. CAMERON DESERT NURSERY Bermuda Dunes, CA Nursery CINTAS FIRST AID & SAFETY Cinncinati, OH First Aid Supplies CLOUDBURST ENGINEERING Palm Desert, CA Pump Station Maintenance DALE'S TIRE SALES Palm Springs, CA Tires DESERT BATTERY COMPANY Bermuda Dunes, CA Batteries -Filters DESERT FIRE EXTINGUISHER,INC Palm Springs, CA Fire Extinguisher Maintenance DESERT FOUNTAIN & GAS SUPPLY Palm Springs, CA Oxygen & Acetylene DESERT MACHINE WORKS Thermal, CA Iron fence & Gate Reapair DESERT STEEL SUPPLY Indio, CA Steel Material DIVERSIFIED WATER SCAPES Laguna Niguel, CA Lake Maintenance DO GO OIL Indio, CA Engine Oil Treatment EAGLE ONE GOLF PRODUCTS Anaheim, CA Course Accesories, Small Tools ELMS EQUIPMENT RENTAL INC Indio, CA Equipment Rental FORE -PAR Buena Park, CA Course Accessories FULTON DISTRIBUTING Coachella, CA Cleaning-Restroom Suplies GOLF VENTURES WEST Bermuda Dunes, CA Golf course Equipment,Repair & Maint. parts GOLF VENTURES WEST Bermuda Dunes, CA Equipment Parts GREEN DESERT NURSERY Indio, CA Landscape plant material. HEGGE ELECTRICAL CONTRATORS Indio, CA Lighting, Electrical HIGH TECH IRRIGATION Indio, CA Irrigation & Landscape Supplies HOME DEPOT Various local stores Landscape tools J.F MANUFACTURING, INC Chino, CA Course Accessories, Pylons, Stakes JIMMY'S EQUIPMENT Cathedral City, CA Small Equipment parts JOHN DEERE LANDSCAPES Palm Desert, CA Irrigation parts, Fertilizer KAMEN BEARING Indio, CA Bearings & Seals LAWSON PRODUCTS Reno, NV Nuts & Bolts LUBE MASTER Chicago, IL Grease,Lubricant Oil MODULAR 1 GOLF SYSTEMS, INC Indio, CA Course accessories MOWER PLUS, INC Bermuda Dunes, CA Small Equipment parts NAPA AUTO PARTS Palm Desert, CA Equipment Repair Parts NATURAL SOLUTIONS WILDLIFE Desert Hot Springs, CA Water fowl Control NIVEL PARTS & MFG CO. LLC Chicago, ILL Course Accessories PATTON DOOR & GATE Palm Springs, CA Electric gate Repair PROVISION FIRST AID LINE La Quinta, CA Safety Supplies, Safety Kits S AND G PUMPING SERVICE Palm Desert, CA Plumbing Repairs and Clean Out S.C. SIGNS & SUPPLIES L.L.0 Anaheim, CA Signs SAFETY KLEAN SYSTEMS I Plano, TX IShop parts Washer with EPA Compliant Desert Willow Golf Operations SAM'S ALTERNATOR Indio, CA Equipment Repair- rebuilt motors SEABORN CANVAS San Pedro, CA Flags SECURITY SIGNAL DEVICES Anaheim, CA Alarm Company SIMPLOT PARTNERS Palm Desert, CA Chemicals SOUTHWEST BOULDER & STONE Indio & Cathedral City, CA Sand & Gravel,Boulders SPORTS TURF Placentia, CA Irrigation Supplies STAPLES Various local stores Office Supplies THE LOCK SHOP Palm Desert, CA Keys, pad locks TOP OF THE LINE SIGNS La Quinta, CA Monuments, Signs TORRENCE'S FARM IMPLEMTS Thermal, CA Tractor parts TRIMS SOFTWARE Peoria, AZ Purchase Order Software TURF MAKER, INCORPORATED Chula Vista, CA Chemicals TURF STAR, INC Palm Desert, CA Equipment repair parts UNION TREE SERVICE Cathedral City, CA Tree Prunning & Removal Services (Limited Scope. Majority done with City Contract) VINTAGE ASSOCIATES NURSERY Bermuda Dunes, CA Spray Applications, Nursery WAXIE Thousand Palms, CA Cleaning -Restroom Supplies WEST COAST SAND & GRAVEL Thermal, CA Sand & Gravel,Boulders WEST COAST TURF Palm Desert, CA Sod W1 CHRISTENSEN ENTERPRISES Salt Lake City, UT I Replacement and Repairs for Rake Caddies FOOD AND BEVERAGE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES Edward Don Los Angeles CA Replacement China, Glass, Silver and other Kitchen Equipment Brudvik Palm Springs, CA Supplier of generators and lighting for special events Classic Party Rentals Thousand Palms, CA Supplier of party equipment rentals for special events (chairs, tables, tenting, flooring, heating, lighting, specialty linen) Cornerstone Restaurant Supply S1 Palm Desert Various Dining Room Supplies - Salt & Pepper Shakers, high chairs, etc. David Moore & Co. Rancho Mirage Outdoor Furniture & Cushion Replacements Desert Floral Importers Cathedral City, CA Supplier of florals and centerpieces for special events Ecolab Pasadena, CA Dishwasher Products and Chemicals Epic Entertainment Palm Desert, CA Entertainment Booking Agency for Special Events (Jazz Night, etc.) Eventertainment, LLC Palm Desert, CA Entertainment Booking Agency for Special Events (Jazz Night, etc.) Floris Palm Desert, CA Supplier of florals and centerpieces for special events Fulton Distributing Coachella, CA Supplier of paper and plastic goods GBS Linen Anaheim, CA Linen Cleaning and Replacements Indian Wells Glass & Mirror Palm Desert Outdoor Glass Table Top Repairs and Replacements Marshalls Laundry Palm Desert, CA Linen laundry service. Reserve Interactive Delafield, WI Web -based Event Tracking Software RW Smith & Co. San Diego, CA Replacement China, Glass, Silver and other Kitchen Equipment Shamrock Phoenix, AZ Gloves, Plastic Cups & various kitchen supplies. Show Factory Palm Springs Suppliers of Audio/Visual and sound equipment for special events. Signature Party Rentals Indio, CA Supplier of party equipment rentals for special events (chairs, tables, tenting, flooring, heating, lighting, specialty linen) Sysco San Diego, CA Gloves, Plastic Cups & various kitchen supplies. The Patio Place Palm Desert Umbrellas & Other Outdoor Furniture Yousef Shell Service Palm Springs Propane Tank Pickup & Delivery FACILITIES MAINTENANCE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES AA Equipment Indio, CA Small Tool and Equipment Rentals Aramark Riverside, CA Uniforms Al Miller & Sons Cathedral City, CA Roofing Consulting and Repairs AMS Security Palm Desert, CA Security Service & Maintenance Brudvik Palm Desert, CA Electrical Contractor Bust A Bug Palm Desert, CA Exterminators CED Palm Desert, CA Electrical Supply House Cintas Ontario, CA Uniforms Club Intrawest Palm Desert, CA Shared Security Guard Service with Boyd Security Commercial Lighting Industries Indio, CA Lighting Supply House Compass Painting Palm Desert, CA Painters Comtech Corona, CA Bailing Wire DFC Palm Desert, CA Flooring Darryl's Express Carpet Cleaning Thousand Palms, CA Carpet Cleaning Davis Reed Construction, Inc La Quinta, CA General Contractor Desert Electric Supply Palm Desert, CA Electrical Supply House Desert Fireplaces & BBQ's Palm Desert, CA Fireplace Repair and Parts Desert Properties Light Maint. Cathedral City, CA Electrical Contractor Esser Cathedral City, CA HVAC Maintenance and Repairs F.M. Thomas La Quinta, CA HVAC Maintenance and Repairs Ferguson Indio, CA Plumbing Supply House Fixit Cathedral City, CA Kitchen Equipment Frazee Paints Palm Desert, CA Supply house Fulton Distributors Coachella, CA Chemicals & Misc Suppilies Gatt Construction Palm Desert, CA Painters Genos Overhead Doors & Gates Palm Springs, CA Door Repair Greenlife Building Services Inc. Rancho Cucamonga, CA Roofing Consulting and Repairs Guy Evans Palm Desert, CA Door Repair Hathway & Sons Palm Desert, CA Supply house Hobart San Berbardino, CA Kichen Equipment Home Depot Palm Desert, CA Miscellaneous repair parts Hunter Douglas Palm Desert, CA Blinds & Shades Ivan's Blinds & More Indio, CA Blinds & Shades JackSons Desert Hot Springs, CA Hot Water Pressure Washing Lawson Palm Springs, CA Cleaning Chemicals Leo' Mirror & Glass Palm Desert, CA Window & Mirror Repair Lock Shop Palm Desert, CA Locks, Keys Safes Maintenace, Repairs & Replacements Lowes Desert Stores Miscellaneous repair parts Magik Door & Glass Cathedral City, CA Window & Mirror Repair, Window Cleaner Maple Leaf Plumbing Palm Desert, CA Plumbing Repairs MicroCool Service Palm Springs, CA Maintencance on MicroCool System On The Fly Thousand Palms, CA Exterminators Pamco Cathedral City, CA HVAC Maintenance and Repairs Patton Door & Gates Palm Springs, CA Door Repair Penta Palm Desert, CA General Contractor Pignx Westminster, CA Bird Deterrant Product Pro Window Care Palm Desert, CA Window Cleaning Quality Assured San Marcos, CA Kitchen Equipment Richken Painting Palm Desert, CA Painters S & G Pumping Palm Desert, CA Grease Trap Mainteance and Pumping Seven Supply Palm Desert, CA Plumbing Supply House Shamrock Salton City, CA Small Tool and Equipment Rentals So - Cal Palm Desert, CA Electrical Contractor Solution Group San Diego, CA Supply house Southwest Plumbing Palm Desert, CA Plumbing Repairs SSD Systems Anaheim, CA Security system monitoring for maintenance department Stanley Louis Co Palm Desert, CA Plumbing Repairs State Chemical Manhattan Beach, CA Cleaning Chemicals SWB Southwest Boulders & Tile Indio, CA Supply house Tifco Industries Houston, TX Cleaning Chemicals and supplies Tim Bloom Palm Desert, CA Window Cleaning Tony Thomas Marble Care Palm Desert, CA Stamped concrete staining United Rentals Cathedral City, CA Small Tool and Equipment Rentals Vertical Visions Palm Desert, CA Blinds & Shades Western Pacific IPalmdale, CA Roofing Consulting and Repairs GOLF OPERATIONS OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME I LOCATION I DESCRIPTION OF PRODUCTS AND SERVICES Berry Plastics Evansville, IN Cups, trash liners Comtix Toronto, CAN Golf Bag Claim Tickets Ecolab St. Paul, MN Laundry Detergent Electric Car Distributor Rancho Mirage, CA Fleet Car Maintenance and Warranty Work Fore Par Golf Equipment Buena Park, CA Misc. Range Equipment Fulton Distributors Coachella, Ca Cups, Laundry Soap, and Bleach G.E. Mobile Water San Francisco, CA Cart Washing Ionic Machine & Service Global Tour Golf Vista, Ca Tees, Pencils and Ball Markers Golfswitch Scottsdale, Az Online Tee Time Booking Engine GPS Industries, Inc. Bradenton, FI GPS System Mainentance Agreement Hornungs Golf Fond du Lac, WI Tees, Pencils Hoy's Towel Scent Red Lodge, MT Scented Oil for towels J&F Manufacturing Chino, CA Range Equipment / Furnishings M.R. Nyren Company Northbrook, IL Cart Towels - Through Kemper Purchasing program Prestwick Golf Course Equip Sussex, WI Misc. Range Equipment SCGA Studio City, Ca Souther California Golf Assoc. for customer handicaps Southland Printing Co. Shreveport, LA Valet Tickets Sysco Systems San Diego, CA Cups, Laundry Soap, and Bleach The Gift Box Carlstadt, NJ Gift Bags, Boxes, Wrapping Paper Thunderbird Chemical Company Muskogee, Ok Golf Cart Cleaning Supplies Western Golf IThousand Palms, CA Misc Range Equipment, Tees, Pencils, Ball Markers GENERAL & ADMINISTRATIVE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES 4 Imprint Oshkosh, WI personalized promotional items ADP Roseland, NJ payroll processing Arrowhead Water Louisville, KY Bottled water delivery California Chamber of Commerce Sacramento, CA Human resources materials Coachella Valley Printing Indio, CA Letterhead, business cards printing Deluxe for Business Shoreview, MN Deposit bags for Union Bank/Garda pick up Desert Business Machines Palm Desert, CA Office Printer Repairs Desert Urgent Care Indio, CA Drug screenings EDD State of California Sacramento, CA Required employment pamphlets Federated Telephone Chokio, MN Telephones for clubhouse John's Flags and Poles Riverside, CA US, California and COPD flags Garda Pasadena, CA Union Bank armored pick-up and delivery ID Card Group Sacramento, CA Office supply for ID card printer ribbons ID Edge Louisville, CO Office supply for ID card printer ribbons ID Wholesaler Chanhassen, MN Office supply for ID card printer ribbons Integrated Business Sys, Inc. Richmond, VA POS Software Maintenance & Support Agreement NEBS.com Groton, MA Deposit bags for Union Bank/Garda pick up Office Max Desert Stores Office supplies Officedepot.com online/Desert Stores Office Supplies Pitney Bowes Pittsburgh, PA Postage meter Plotkin Group Carlsbad, CA Pre -employment testing materials POS Paper.com Jacksonville, FL Office supplies - printer rolls for golf shop POS Supply.com Danvers, MA Office supplies - printer rolls for golf shop Powers Awards Palm Desert, CA Awards and name badge engraving Printer Accessories Bradenton, FL Postage Meter Ink Catridges Printworks Palm Desert, CA Letterhead, business cards printing National Pen (Pens.com) Shelbyville, TN Office supplies - pens for clubhouse Ralphs Grocery Store Palm Desert, CA employee incentive/rewards cards Secure Products Hillside, IL Deposit bags for Union Bank/Garda pick up Shred -it Corona, CA Sensitive document shredding Staples Palm Desert, CA Office supplies Sure Save Storage Palm Desert, CA Offsite Accounting and Equipment Storage The Cawley Company Manitowoc, WI name tags The Desert Sun Palm Springs, CA subscription and job listings The Printing Place Palm Desert, CA Letterhead, business cards printing The Promo Hut Brooklyn, NY Office supplies - pens for clubhouse Themeworks Palm Springs, CA Holiday decoration installation Thermal Paper direct Mahwah, NJ Office supplies - printer rolls for golf shop VIP Urgent Care Palm Desert, CA Drug screenings Weil Institute of Critical Care IRancho Mirage, CA Safety training CPR AED, etc Zebra Technologies 1111inois repair and maintenance of golf shop card printer