HomeMy WebLinkAboutOutside Agency Funding - Charitable Contributions FY 2012/2013CITY OF PALM DESERT
FINANCE DEPARTMENT
Staff Report
Request: Review and Approve Outside Agency Funding (Charitable Contributions)
for Fiscal Year 2012-2013
Submitted By: Paul S. Gibson, Finance Director
Date: May 10, 2012
Contents: Summary of funding and services to be provided
Draft Minutes of Outside Agency Committee meeting of April 5, 2012
Recommendation:
By Minute motion, that the City Council:
1. Approve the award of charitable contributions in the amount of $190,000 to the
agencies listed herein with associated restrictions and conditions; and
2. Authorize the Mayor to execute agreements with said agencies for awarded
funding.
Background:
Applications for the Outside Agency/Charitable Contributions Funding were made available in
early February 2012. Completed applications were received by the deadline of March 23, 2012
and a summary of those requests are listed below. Due to the state of the economy and the
expected reduction in available funds in the City's budget, staff has carefully considered all of
the submitted requests and proposes that awards be made with the awareness of future budget
restrictions.
Following careful consideration, the Outside Agency Funding Committee recommends the
following awards for matching funds to Palm Desert's public schools:
PUBLIC ELEMENTARY,
MIDDLE AND HIGH
SCHOOLS
No.
School Name
Recommended
for Approval
Recommended
for Denial
Original Request
Amount
1
James E. Carter Elementary PTO
3,000
31000
2
Palm Desert High School Foundation
7,500
10,000
3
Palm Desert Charter Middle School PTO
5,000
5,000
4
Washington Charter Elementa PTO
3,000
1
3,000
Total School Contributions:
18,500
0
18,500
Staff Report
Review and Approval of Outside Agency Funding for FY 2012-2013
May 10, 2012
Page 2 of 2
Following is the Committee's recommendation for funding to be approved for non-profit
agencies for the upcoming fiscal year:
NON-PROFIT AGENCIES
No.
Agency Name
Recommend
for Approval
Recommend
for Denial
Original Request
Amount
5
An el View Crippled Children's Foundation
10,000
10,000
6
Family YMCA of the Desert
20,000
20,000
7
Family YMCA - Jean Benson Childcare
40,000
40,000
8
Historical Society of Palm Desert
30,000
33,900
9
Palm Springs Cultural Center
5,000
10,000
10
RSVP
2,000
6,000
11
Shelter from the Storm
40,000
100,000
12
Virginia Waring Piano Competition
20,000
25,000
13
Palm Desert Sister Cities Foundation
14,500
40,158
Total Agency Contributions:
171,500
10,000
285,058
TOTAL SCHOOL & AGENCY CONTRIBUTIONS
190,000
10,000
303,558
""Approval and denial column totals do not equal original request totals as some agencies received partial awards.
Palm Desert Sister Cities Foundation submitted their application after the March 23 deadline,
and after staff had prepared the agenda packets and recommendations. Upon review of the
application request, it was noted that $13,000 was for programs, $2,600 for conferences, and
the remainder, $26,658, was for salaries and other administrative costs. The Committee
recommended that the Sister Cities Foundation be awarded $14,500 which was the remainder
of funds that had been unallocated in the Outside Agency budget. This award will allow for
programs to be fully funded and prioritized over administrative costs.
The Committee has reviewed and considered all requests for funding and recommends that the
City Council approve funding to the above -listed organizations as presented.
Fiscal Impact
Approval of this request will result in the above -listed agencies receiving the designated
amounts as a charitable contribution for FY 2012/2013.
Su7Z4���
Paul S. Gibson, Finance Director
Approval:
John M. Wohlmuth, City Manager
PSG:nmo
CITY COUNCIL A'ION
APPROVED '' DENIED
RECEIVED OTHER
MEETING DA
AYES:
NOES:
ABSENIN:i
ABSTA
VERIFIED BY: c
Original on File with City erk's Office
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MINUTES
OUTSIDE AGENCY FUNDING COMMITTEE /
COMMUNITY DEVELOPMENT BLOCK GRANT COMMITTEE
Thursday, April 5, 2012 — 2:00 p.m.
CALL TO ORDER
Chairman Gibson called the meeting to order at 2:15 p.m.
II. ROLL CALL
Present:
Bob Spiegel, Mayor
Bill Kroonen, Mayor Pro-Tempore
John Wohlmuth, City Manager
Paul Gibson, City Treasurer
David Erwin, City Attorney
Also Present:
Niamh Ortega, Recording Secretary
III. APPROVAL OF MINUTES
MOTION made by Member Spiegel and seconded by Member Erwin to approve the
Minutes of the May 10, 2011 meeting as submitted. Unanimously approved.
IV. ORAL COMMUNICATION
Chairman Gibson stated that the Palm Desert Sister Cities Foundation had submitted
their application On Tuesday April 2, after the agenda and recommendations had been
distributed to Committee members. He asked for a motion by the Committee to add this
item to the agenda for discussion and recommendation.
MOTION made by Member Spiegel and seconded by Member Erwin to add Palm
Desert Sister Cities Foundation to the agenda for discussion and
recommendation. Unanimously approved. (This item is discussed under Section
VI. A. as Item 13.
V. OLD BUSINESS
None.
MINUTES - OUTSIDE AGENCY FUNDING COMMITTEE Page 2 of 3
April 5, 2012
VI. NEW BUSINESS D "
P
PA
A. REQUESTS FOR OUTSIDE AGENCY FUNDING
Upon discussion, it was recommended that the budget of $185,000 be increased
by $5,000 to $190,000. The Committee concurred with the recommendation.
1. CARTER ELEMENTARY PTO — Request in the amount of $3,000
It was recommended that funding be approved in the amount of $3,000.
2. PALM DESERT HIGH SCHOOL FOUNDATION — Request in the amount
of $10, 000
It was recommended that funding be approved in the amount of $7,500.
3. PALM DESERT CHARTER MIDDLE SCHOOL PTO — Request in the
amount of $5,000
It was recommended that funding be approved in the amount of $5,000.
4. WASHINGTON CHARTER PARENTS CLUB FOUNDATION — Request
in the amount of $3,000
It was recommended that funding be approved in the amount of $3,000.
5. ANGEL VIEW CRIPPLED CHILDREN'S FOUNDATION — Request in the
amount of $10,000
It was recommended that funding be denied.
6. FAMILY YMCA — Request in the amount of $20,000
It was recommended that funding be approved in the amount of $20,000.
7. FAMILY YMCA JEAN BENSON CENTER — Request in the amount of
40 000
It was recommended that funding be approved in the amount of $40,000.
8. HISTORICAL SOCIETY OF PALM DESERT — Request in the amount of
33 900
It was recommended that funding be approved in the amount of $30,000.
9. PALM SPRINGS CULTURAL CENTER — Request in the amount of
10 000
It was recommended that the funding be approved in the amount of
$5,000.
MINUTES - OUTSIDE AGENCY FUNDING COMMITTEE Page 3 of 3
April 5, 2012
10. RSVP —Request in the amount of $6,000
It was recommended that funding be approved in the amount of $2,000.
11. SHELTER FROM THE STORM — Request in the amount of $100,000
It was recommended that funding be approved in the amount of $40,000.
12. VIRGINIA WARING PIANO COMPETITION — Request in the amount of
25 000
It was recommended that funding be approved in the amount of $20,000.
13. PALM DESERT SISTER CITIES FOUNDATION — Request in the amount
of $40,158
It was recommended that funding be approved in the amount of $14,500.
MOTION was made by Member Kroonen and seconded by Member Erwin to
recommend to the City Council that Requests for Outside Agency Funding
Items 1 through 13 be approved as noted. Unanimously approved.
VII. CONTINUED BUSINESS — None.
VIII. INFORMATIONAL ITEMS — None.
IX. REPORTS AND REMARKS
X. NEXT MEETING DATE — To be determined.
XI. ADJOURNMENT
There being no further business, the meeting was adjourned at 2:35 p.m.
i 7 caJ �_ /A
A.
Niamh Ortega, Recording Secretary