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HomeMy WebLinkAboutBehind a Miracle Fundraiser - November 17, 2012CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: CONSIDERATION OF A COMPLETE STREET CLOSURE ON EL PASEO BETWEEN HIGHWAY 74 AND OCOTILLO DRIVE AND CONSIDERATION TO PERMIT CONSUMPTION OF ALCOHOLIC BEVERAGES ON CITY PROPERTY AT A SPECIAL EVENT TO BENEFIT THE 'BEHIND A MIRACLE' FUNDRAISER SUBMITTED BY: Lauri Aylaian, Director of Community Development DATE: October 11, 2012 CONTENTS: Event Request Traffic Control Plans (2 Pages) Site Map Recommendation By Minute Motion, that the City Council approve a permit to temporarily close streets and sidewalks owned by the City on El Paseo located between Highway 74 and Ocotillo Drive, and to allow the consumption of alcoholic beverages within this area. Background Pursuant to Palm Desert Municipal Code 9.58.040, the City Council must grant permission to allow the consumption of alcoholic beverages on City -owned property. It is also a policy that City Council review any street closure requests. Application has been made for a Temporary Use Permit for an event that would involve both a street closure and consumption of alcohol on a City -owned street. Chartwell Properties submitted an application for a Temporary Use Permit to hold the fundraising event Behind a Miracle on the evening of November 17, 2012, from 5:00 p.m. to 8:00 p.m. The event is by invitation only with approximately 400 or more guests expected to attend. It will include a cocktail reception, a temporary faux -ice rink, served food, a 20-member student band, the arrival of Santa Claus, and the installation of the Christmas tree on top of the Gucci store. The sidewalks and streets will be closed and barricaded between Highway 74 and Ocotillo Drive. An encroachment permit has been reviewed by the Public Works Department for these lane closures and is approvable upon receipt of City Council direction and/or approval of the event. For the last two years, a similar event has been held that closed traffic on El Paseo in Staff Report Behind a Miracle Charity Event Page 2 of 2 October 11, 2012 the eastbound curb lane for most of the day, and in all lanes for about five hours. Staff is not aware of any complaints received regarding the events either year. The event will be specifically conditioned such that all alcohol consumption will occur inside the gated event area only, no alcohol will be served to minors, and security will be provided to ensure that no one leaves the gated area with an alcoholic drink in hand. Fiscal Analysis There is no direct fiscal impact associated with the approval of this request. The City will receive nominal sales tax revenue generated from this event, which encourages attendees to make purchases from The Shops on El Paseo, from which a portion of the proceeds will be donated to the Luci Curci Cancer Center at Eisenhower. Submitted By: ri Aylaian, Director of Community Deve-"nt roval: n M. Wohlmuth, City Manager CITY COUNCIL ACTION APPROVED DENIED RECEIVED OTHER MEETING DATE f AYES: hetbDO, Ebe'c±�,i7�rponeji NOES: IJ U ABSENT: A W- ABSTAIN: -N We — VERIFIED BY. - Original on File with City Clerk's Whee g:\planning\monicaoreilly\word\aylaian\2012\staff reports\behind a miracle tup 10-1 1 -12.docx From: Ann Friday, The Donahue Group 310.717.6136, event planners for Chartwell Properties, Inc. Field Contacts: Chartwell Properties Inc., David Fletcher 760.341.4888 Chartwell Properties Inc., Amy Smith 760.341.4888 Date: September 17, 2012 RE: Request for Street Closure, Temporary Use and Encroachment Permit A MIRACLE ON EL PASEO benefitting BIGHORN 'Behind a Miracle" The Shops on El Paseo will partner again with BIGHORN 'Behind a Miracle" (BAM) to kick off the Holiday season with "A MIRACLE ON EL PASEO" on Saturday, November 17, 2012 to raise dollars for the Luci Cerci Cancer Center at Eisenhower and to launch the Holiday Season in the Coachella Valley. The event for approx. 400 plus guests will be held from 5pm — 8pm on the street, sidewalks and inside the stores along El Paseo, between Monterey/Hwy 74 and Ocotillo as well as sidewalks along the first five stores east of Ocotillo from the former BCBG store to Rangoni Shoes. To facilitate the event set up, we request the following street closure: Saturday. November 17`h from 7:30 am — midnight 73061 El Paseo Hwy 74/ Monterey to Ocotillo south curb lane and #2 traffic on Eastbound El Paseo 73040-73080 El Paseo Hwy 74/ Monterey to Ocotillo curb lane and #2 traffic on Westbound El Paseo Westbound El Paseo curb lane from Chicos #73100 to Ocotillo from 4:30 pm — midnight 73061 El Paseo Hwy 74/ Monterey to Ocotillo full closure Eastbound and Westbound, #1 traffic lane (please note the above is identical closure to the November 19, 2011 BAM fundraising event) • We will have k-rail barrier capping the streets on curb and #2 lanes from 7:30am • We will provide orange cone barrier between #2 and #1 lanes from 7:30 am — 4:30pm. • At 4:30, full Road Closure signs operational and orange cones moved from between lanes to create additional East West barrier next to K-rail. • additional k-rail to be installed at both ends of Eastbound # 1 lane • The #1 lane Westbound will remain free from any structure, for emergency fire lane access. Our intent is to utilize Tops N Barricades professional closure services to provide safety k-rail, cones, re- directing signage to facilitate traffic control and public safety. To facilitate an ease of traffic flow during the full Eastbound closure request the following directional detour signage is suggested: • STREET CLOSED SIGNS: at East and West Ends of relevant block of El Paseo at 4:30 pm • STREET CLOSED AHEAD: East of Sage on El Paseo • DETOUR, Turn Left: to Ocotillo - while heading West on El Paseo • DETOUR, Turn Left: to Tumbleweed while heading South on Ocotillo • DETOUR, Turn Left: to Sage, while heading North on Tumbleweed • Which brings the driver back to El Paseo with an option of remaining northbound on Sage or turning Right (Eastbound) on El Paseo. Thank you for your consideration. Please feel free to ring with any questions or concerns.