HomeMy WebLinkAboutC32000A - BIDS - Civic Center Sheriffs Substation HVAC UpgradesContract No.'C32000A
CITY OF PALM DESERT
PUBLIC WORKS
STAFF REPORT
REQUEST: AUTHORIZE STAFF TO SOLICIT BIDS FOR THE CIVIC CENTER
SHERIFF SUBSTATION HVAC UPGRADES (PROJECT NO.
763-11)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: October 11, 2012
Recommendation
By Minute Motion:
1. Authorize staff to solicit bids for the Civic Center Sheriff Substation
HVAC Upgrades (Project No. 763-11); and
2. Declare existing HVAC equipment as surplus and authorize staff to
dispose of it.
Funds for the Civic Center Sheriff Substation HVAC Upgrades are available in Account
No. 450-4161-415-4001.
Background
On July 12, 2012, the City Council authorized award of the design contract for the Civic
Center Sheriff Substation HVAC Upgrade project to MRC Engineering, Palm Desert.
The engineering firm is nearing completion of the construction documents that detail the
replacement of the existing HVAC system, which is original to the building, with current
technology.
Due to the aging equipment, critical nature of the 911 dispatch center, and the
impending occupation of the full facility in October, the HVAC upgrades must be
completed this fiscal year. To minimize the equipment down time, staff intends to
schedule the construction for January 2013 when disruptions to the HVAC service will
have minimal impact on the building occupants.
Contract No. C32000A
Staff Report
Authorize Staff to Solicit Bids (Project No. 763-11)
Page 2of2
October 11, 2012
Staff recommends that the City Council declare the existing HVAC equipment as
surplus and authorize staff to dispose of it. Method of disposal will be left to the
discretion of the contractor selected to complete the construction.
Fiscal Analysis
The HVAC equipment is original to the building and replacement is necessary to
support the critical nature of the 911 dispatch center as the useful life of the equipment
is coming to an end. Also, additional energy efficiencies may be realized with the use of
current technology.
There is no fiscal impact associated with soliciting proposals for this project. Funds for
this project have been set aside in the Fiscal Year 2012/2013 budget.
Prepared By:
Heather Buck, Project Coordinator
Review d:
0�6ul S. Gibson, Director of Finance
Wohlmuth, City Manager
Depart Head:
Mark w Gr ood, P..
Director of Public Works
CITY COUNCIL ACTION
APPROVED ✓ DENIED
RECEIVED OTHER
MEETING DATE 10 `
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ABSENT: t)e
ABSTAIN: W De
VERIFIED BY: iL G
Original on File with City Clerk's Office
G:\PubWorks\Staff Reports\2012\October 11\01 Authorization to Bid for the Sheriff Substation HVAC 763-11\SR-Auth to Bid for SS HVAC 763-11.doc