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Home My WebLink AboutException Consumption of Alcoholic Beverages - Palm Springs Art MuseumCITY OF PALM DESERT CITY MANAGER'S OFFICE STAFF REPORT REQUEST: CONSIDERATION OF AN EXCEPTION TO MUNICIPAL CODE SECTION 9.58.010 (CONSUMPTION OF ALCOHOLIC BEVERAGES ON PUBLIC PROPERTY) FOR VARIOUS PRIVATE EVENTS AT THE PALM SPRINGS ART MUSEUM -PALM DESERT (THE GALEN) LOCATED AT 72-567 HIGHWAY 111. SUBMITTED BY: Stephen Y. Aryan, Risk Manager DATE: October 25, 2012 CONTENTS: Temporary Use Permits Recommendation By Minute Motion, Ratify approval of an exception to Municipal Code Section 9.58.010 (Consumption of Alcoholic Beverages on Public Property) for two private events (10/13/12 & 10/20/12) at the Palm Springs Art Museum -Palm Desert (The Galen), located at 72-567 Highway 111. 2. Approve an exception to Municipal Code Section 9.58.010 (Consumption of Alcoholic Beverages on Public Property) for numerous private events (10/30/12, 11/10/12, 11/13/12. 11/14/12, and 11/15/12) at the Palm Springs Art Museum -Palm Desert (The Galen), located at 72-567 Highway 111. Background Palm Springs Art Museum (PSAM) officials indicated that they wish to hold numerous private events at their Palm Desert satellite facility, also known as The Galen (72-567 Highway 111). These events are listed in more detail in the table below and also include the consumption of alcoholic beverages, both inside the facility and within the Sculpture Gardens. Temporary Use Permits (TUPs) were submitted to the Planning Department and circulated to the appropriate City Departments for comment. Please note that two of these events will have already occurred by the time the City Council considers this request. These items were not brought sooner to the City Council because a staff member had to take an earlier than expected maternity leave. Staff recommends an exception to Municipal Code Section 9.58.010 (Consumption of Alcoholic Beverages on Public Property) for the events listed below. This action will not approve the TUPs, as they still need to be reviewed by various City Departments before final approval can be granted. Please note that the Palm Springs Art Museum indicated that all events are catered by licensed caterers and an alcohol license will be required by all bar tenders and caterers. They also indicated that the Museum and City will be listed as additional insureds. Staff Report: Exception to Municipal Code Section 9.58.010 (The Galen) October 25, 2012 Page 2 of 2 PSAM-The Galen: Private Event with Alcohol Service DATE EVENT DESCRIPTION GUEST COUNT 10/13/12 Make It Work Members Reception 250 (Bar/Catering by Acqua Pazza) 10/20/12 Desert Bar Association Dinner & Reception Honoring David Mule 200 (Wine Bar/Catering by Cuistot) 10/30/12 El Paseo Merchants Association Reception 150 (Bar/Catering by Acqua Pazza) 11/10/12 "Meet the New Museum" Membership Drive Reception 600 (Bar/Catering by Spencer's) 11/13/12 Annette Bloch Honoree: Dinner & Reception 60 Education Wing Dinner (Food/Wine by Acqua Pazza) 11/14/12 City of Hope Welcome Back Party Reception 100 (Bar/Catering by Acqua Pazza) 11/15/12 U.S. Bank & Trust:"Chef Fight" Dinner Dinner 50 (Private Chefs & Bar Tender) Fiscal Analysis There is no fiscal impact to the City associated with approval of these Municipal Code Exceptions. Submitted By: Stephen Y. Approved By: , Af sistal to the City Manager M. Wohimuth, City Manager CITY COUNCIL ACTION APPROVED ✓ nF.NIFD RECEIVED ----------------- OTHER �_ MEETING DATE - -aG 10- AVF,S: NOES: k )0(le- ABSENT: M oo2 - ABSTAIN: 0 j il VERIFIED BY: Original on File with City CPca•k's Office _ �- City Of Palm Desert I Department of Community Development TEMPORARY USE PERMIT 73-610 Fred Waring Drive • Palm Desert • California • 92260 a (760) 346-0611 • Fax (760) 776-6417 Applicant 1 Business Owner: Palm Springs Art Museum Telephone: 760-3224868 Mailing Address: PO Box 2310 Fax number. 760-327-5069 City: Palm Springs State: CA Zip: 92263-2310 Email: aamickftsmuseum.org Property Owner: City Of Palm Desert Event Location: 72-567 Highway 111, Palm Desert, CA 92260 Mailing Address: Fax number; City: State; Zip: Email: Representative: Arlene Amick, General Manager Telephone: 760-322-4858 oMailing Address:: PO Box 2310 Fax number: 760-327-5069 City: Palm Springs State: CA Zip: 92263-2310 Email: aamick(MRsmuseum.org Please send correspondence to (check one): Applicant Property Owner X Representative Property Address(s): 72-567 Highway 111, Palm Desert, CA 92260 Date(s) of event: Saturday October 13, 2012 Saturday October 20, 2012 Tuesday October 30, 2012 Tuesday November 13,-2012 Wednesday November 14, 2012 Description of Activity (describe the event): private event signaae Entertainment as part of the event: _ No X "Yes, if yes please provide additional information on page 2 for a Special Event Temporary Entertainment Permit Property Owner Authorization: The undersigned states that they are the owner(s) of the property described and herein give authorization for the filing of the application. Signature Print Name Date Applicant I Representative Signature: By signing this application I certify that the information provided Is accurate. I understand that the City might not apRrove what I am applying for and/or might require conditions of approval. OFFICE USE ONLY PROJECT NO: TUP ACCEPTED BY: Arlene Amick, General Manager, PSAM/PD September 24, 2012 DATE: Date City of Palm Desert Temporary Use Permit I. PURPOSE: Temporary use permits allows for short-term activities that may be appropriate when regulated. The temporary use permit process is covered under article 26.64 of the Palm Desert Municipal Code. The normal review time for these requests is one to three days. A Temporary Use Permit may only be granted for the following: ■ Sales of art work • Christmas tree sales • Carnivals, circuses, special events of not more than 72 consecutive hours ■ Parking and storage of earth moving or construction equipment ■ Storage of materials incidental to the carrying on of a public works project, subdivision, or construction project • Real estate tract sales office • Construction - garage or shed for subdivision construction • Model homes, model home sales offices ■ Such other uses as the Zoning Administrator may consider being within the intent and purpose of this section SUBMITTAL REQUIREMENTS: 1. Complete application form filled out with required signatures 2. $53.00 Application Fee, Zero for non-profit organizations 3. An accurate scale drawing of a site plan, floor plan, and elevations indicating: • Existing and proposed structures • Current uses of adjacent properties • Design of parking area • Location of streets, property lines, and easements • Other items necessary to adequately describe request II. SPECIAL EVENT TEMPORARY ENTERTAINMENT PERMIT: This permit is for a business that wants to have a one-time or occasional event wherein they offer entertainment. Grand openings, celebrity -hosted parties, talent shows, and annual sales extravaganzas are examples of events that require this permit. Please see PDMC Section 5.1100.020 for more information. Provide or fill in the following information if you are requesting a Special Event Temporary Entertainment Permit Section 5.100.020 • Site Plan: Attach a scaled drawing depicting the premises, parking area, area of entertainment, food service areas (if any), and location of restroom facilities. 2 City of Palm Desert Temporary Use Permit • Detailed description of proposed entertainment (type of entertainment, number of person engaged in entertainment etc.): -10.13 Catered appetizers and cash bar for private museum auestslmembers (Palm Springs Art Museum) 6:30-7:30 pm. Approximately 260 quests. catered by Acqua Pazza Catering, Rancho Mirage Museum to provide security and staff, use of restrooms inside facllity, private event slanaae posted _ Speakers on Sculpture Terrace to play liaht background music for duration of event See attached diagram showina event area event sianaae and parking -10 20 Catered reception with appetizers and cocktails, followed by seated dinner for private auests (David Mule & Desert Bar Association) 6:00-9.00 pm Approximately 200 auests, catered by Cuistot, Palm Desert _ Museum to provide security and staff, use of restrooms Inside facility, private event sianane_poosted SSoeakers on Sculpture Terrace to play light background music for duration of event See attached diagram showing event area, event slanaae and parking -10 30 Catered appetizers and bar (wine & soft drinks} for invited guests/members (El Paseo Merchant Assoc} 6.00.0:00 Pm Approximately 150 guests catered by Acqua Pazza Catering Rancho Mirage Museum to provide security and staff, use of restrooms Inside facility, private event slanaae posted Speakers on Sculpture Terrace to play light background music for duration of event See attached diagram showing event area, event slanaae and parking -11.13 Catered reception with appetizers and cocktails, followed by seated dinner for private auests (Annette Bloch Education Wing Honoree) 6:00-9:00 pm Approximately 60 quests, catered by Acqua Pazza Caterina, Rancho Miracle Museum to provide security and staff, use of restrooms Inside facllity, private event sianaae posted Speakers on Sculpture Terrace to play llaht background music for duration of event See attached diagram showing event area, event slanaae and parking -11A4 Catered reception with appetizers and cocktails, for private auests (City of Hope) 6.00-9:00 pm. Approximately 100 auests. catered by Acqua Pazza Catering, Rancho Mirage Museum to provide security and staff, use of restrooms inside facility, private event slanaae posted Music provided by duo "Punch & Judy" will be on sculpture terrace with amp and speakers Playing soft background music. See attached dlaaram showina event area, event slanaae and varkina • Area of Entertainment: Describe the area within or on the premises where the entertainment activity will be preformed and observed with reference to the site plan: -See attached diagram -Eric Memorial Gardens cobblestone terrace, directly across fire lane from main facility • Status of Entertainers: A statement as to whether entertainers/services are to be provided by employees of the business or nightclub, including the applicant, owner, or operator, or whether entertainers are independent contractors. The statement shall include whether or not the entertainers are to be employed or utilized in food or beverage service, merchandise sales, or other non -entertainment related activity: City of Palm Desert Temporary Use Permit -Entertainment Is quiet backaround music via sound system during events In the Eric Johnson MemorialGardens -11.14 Entertainment Is music duo on Sculpture Terrace. playing soft background music with amp and two speakers • Description of Food and Beverage Service • All Events: Catered appetizers, cocktails and wine • Seated dinner to follow receptions on 10.20 & 11.13 • Days and hours of Entertainment: Event hours: October 13 2012 5:30-7:30 PM • October 20, 2012 6:00-9:00 PM: October 30, 2012 6:00-8:00 PM: November 13, 2012 6:00-9:00 PM: November 14 2012 6:00-9:00 PM • Minors: Will minors be permitted on the premises during the entertainment activity? X No Yes If yes, what hours: • Managers: Name(s) of the person(s) responsible for the operation management, and supervision of the special event: No.1 Employee's Name: Arlene Amick Title/Position: General Manager, Palm Springs Art Museum In Palm Desert Street Address: 72567 Hwy 111. Palm Desert CA 92260 Phone: 760-346-5600 (P.O. Box is not permissible) Employment Duties/Authority Oversees Development of Palm Springs Art Museum Has this employee ever been convicted of any crime as a result of an arrest, citation or criminal complaint (Do not include traffic infractions)? If yes, please explain: NO Employee's Name: Title/Position: Street Address: Phone: (P.O. Box is not permissible) Employment Duties/Authority: City of Palm Desert Temporary Use Permit Has this employee ever been convicted of any crime as a result of an arrest, citation or criminal complaint (Do not include traffic infractions)? If yes, please explain: If there are additional names, please submit on a separate piece of paper. • If applicant is not the owner, a notarized statement by property owner is needed approving the use of their property for entertainment. • Prior Licenses: Within the past five (5) years, has the applicant, owner, or any person responsible for the special event or entertainment had any permit or license issued in conjunction with the sale of alcohol or provisions of entertainment? X No —Yes If yes, during that period for the permit or license was it suspended or revoked? _No —Yes If yes, provides the following information: Name of issuing agency: Reason/explanation of the suspension or revocation: • Marketing Information: Provide copies of any advertisements, flyers, brochures, print ads, or radio advertisement copy that will be used to promote the special event Please note that for events where liquor is being served, that the caterer will obtain a temporary liquor license from Riverside County's ABC office. 6 • �� \A DESERT BAR ASSOCIATION Inauguration Reception Saturday, October 20, 2012 0 110130' Round High Boys Eggplant Floor -Length Drapes 113172' Round Tables Eggplant Floor -Length Drapes 1101 Natural Wood Chairs, Each Table Glass Cylander, Floating Orchids & Candle, Center Piece, Each Table 121 Food Stations, Each 5ft Deep & 12ft Long (comprised of 141 ft Tables for each station) Eggplant Floor -Length Drapes Electrical Service, if Needed �%A Podium With Microphone Pipe & Drape Service Area 16ft square 1616ft Tables ' ' 141 Trash Cans Directed Traffic Entrance Si na e g 8 Barricades, no traffic allowed through Requested/Designated Parking Areas * Entertainment G=-> Private Event Signage 2 8ft Bars (Cash Bar For Invited guests only) Pipe & Drape Service Area 16ft square ` (6) 6ft tables (4) trash cans PALM SPRINGS low ART MUSEUM IN PALM DESERT ERIC JOHNSON MEMORIAL GARDENS ;9- FAYE SARKOWSKY SCULPTURE GARDEN TEMPORARILY CLOSED FOR PRIVATE EVENT City Of Palm Desert / Department of Community Development TEMPORARY USE PERMIT 73-510 Fred Waring Drive • Palm Desert a California a 92260 • (760) 346-0611 • Fax (760) 776-6417 Applicant / Business Owner: Palm Springs Art Museum Telephone: 760-322-4858 Mailing Address: PO Box 2310 Fax number: 760-327-5069 City: Palm Springs State: CA Zip: 92263-2310 Email: aamickOpsmuseum.orn Property Owner: City Of Palm Desert Event Location: 72-567 Highway 111. Palm Desert, CA 92260 Mailing Address: Fax number: City: State: Zip: Email: Representative: Arlene Amick, General Manager Telephone: 760-322-4858 o ailing Address:: PO Box 2310 Fax number: 760-327-5069 City: Palm Springs State: CA Zip: 92263-2310 Email: aamickcM-Psmuseum.org Please send correspondence to (check one): Applicant Property O%vner X Representative Property Address(s): 72-567 Highway 111 Palm Desert. CA 92260 Date(s) of event: Saturday November 10 2012 Description of Activity (describe the event): event sianane Entertainment as part of the event: _ No X _Yes, if yes please provide additional information on page 2 for a Special Event Temporary Entertainment Permit. Property Owner Authorization: The undersigned states that they are the owner(s) of the property described and herein give authorization for the filing of the application. Signature Print Name Date Applicant / Representative Signature: By signing this application I certify that the information provided is accurate. I understand that thg-eity-might not approve ani.applying for and/or might require conditions of approval. OFFICE USE ONLY PROJECT NO: TUP ACCEPTED BY: Arlene Amick, General Manager, PSAMIPD September 24, 2012 Print Name Date DATE: City of Palm Desert Temporary Use Permit I. PURPOSE: Temporary use permits allows for short-term activities that may be appropriate when regulated. The temporary use permit process is covered under article 25.64 of the Palm Desert Municipal Code. The normal review time for these requests is one to three days. A Temporary Use Permit may only be granted for the following: • Sales of art work ■ Christmas tree sales • Carnivals, circuses, special events of not more than 72 consecutive hours ■ Parking and storage of earth moving or construction equipment • Storage of materials incidental to the carrying on of a public works project, subdivision, or construction project • Real estate tract sales office ■ Construction - garage or shed for subdivision construction • Model homes, model home sales offices • Such other uses as the Zoning Administrator may consider being within the intent and purpose of this section SUBMITTAL REQUIREMENTS: 1. Complete application form filled out with required signatures 2. $53.00 Application Fee, Zero for non-profit organizations 3. An accurate scale drawing of a site plan, floor plan, and elevations indicating: • Existing and proposed structures • Current uses of adjacent properties • Design of parking area • Location of streets, property lines, and easements • Other items necessary to adequately describe request II. SPECIAL EVENT TEMPORARY ENTERTAINMENT PERMIT: This permit is for a business that wants to have a one-time or occasional event wherein they offer entertainment. Grand openings, celebrity -hosted parties, talent shows, and annual sales extravaganzas are examples of events that require this permit. Please see PDMC Section 5.100.020 for more information. Provide or fill in the following information if you are requesting a Special Event Temporary Entertainment Permit Section 5.100.020 • Site Plan: Attach a scaled drawing depicting the premises, parking area, area of entertainment, food service areas (if any), and location of restroom facilities. 2 City of Palm Desert Temporary Use Permit Detailed description of proposed entertainment (type of entertainment, number of person engaged in entertainment etc.): Catered appetizers and bar for private museum nuestslmembers (Palm Sprinas Art Museum 6.00 9.00 pm Approximately 600 guests catered by Spencer's Restaurant Palm Sprinas Museum to provide security and staff, use of restrooms Inside facility, private event slanaae posted Music provided on Sculpture Terrace by DJ Alf Alpha See attached diagram showing event area event slanaae and valet parking (provided by Resort Parking) • Area of Entertainment: Describe the area within or on the premises where the entertainment activity will be preformed and observed with reference to the site plan: -See attached diagram -Sculpture Terrace • Status of Entertainers: A statement as to whether entertainers/services are to be provided by employees of the business or nightclub, including the applicant, owner, or operator, or whether entertainers are independent contractors. The statement shall include whether or not the entertainers are to be employed or utilized in food or beverage service, merchandise sales, or other non -entertainment related activity: -Entertainment is music via sound system during event in the Eric Johnson Memorial Gardens Provided by DJ Alf Alpha • Description of Food and Beverage Service • Event: 3 Bars with licensed bartender serving wine beer and slanature cocktail • 4 Food Stations (see attached diagram) catered by Spencers Restaurant, Palm Springs • Days and hours of Entertainment: Saturday November 10, 2012 6:00 — 9:00 PM • Minors: Will minors be permitted on the premises during the entertainment activity?. X No Yes If yes, what hours: _ Managers: Name(s) of the person(s) responsible for the operation management, and supervision of the special event: No.1 Employee's Name: Arlene Amick Title/Position: General Manager— Palm Springs Art Museum In Palm Desert Street Address: 72567 Hwy 111, Palm Desert CA 92260 Phone: 760-346-5600 (P.O. Box is not permissible) Employment Duties/Authority Oversees Development of Palm Springs Art Museum 3 City of Palm Desert Temporary Use Permit Has this employee ever been convicted of any crime as a result of an arrest, citation or criminal complaint (Do not include traffic infractions)? If yes, please explain: NO Employee's Name: Tom Tews Title/Position: Events Manager, Palm Springs Art Museum Street Address: 101 Museum Drive, Palm Springs, CA Phone: 760.322.4878 (P.O. Box is not permissible) Employment Duties/Authority: oversees event operations at Palm Springs Art Museum and Palm Springs Art Museum in Palm Desert Has this employee ever been convicted of any crime as a result of an arrest, citation or criminal complaint (Do not include traffic infractions)? If yes, please explain: If there are additional names, please submit on a separate piece of paper. • If applicant is not the owner, a notarized statement by property owner is needed approving the use of their property for entertainment. • Prior Licenses: Within the past five (5) years, has the applicant, owner, or any person responsible for the special event or entertainment had any permit or license issued in conjunction with the sale of alcohol or provisions of entertainment? X No _Yes If yes, during that period for the permit or license was it suspended or revoked? _No ,Yes If yes, provides the following information: Name of issuing agency: Reason/explanation of the suspension or revocation: • Marketing Information: Provide copies of any advertisements, flyers, brochures, print ads, or radio advertisement copy that will be used to promote the special event Please note that for events where liquor Is being served, that the caterer will obtain a temporary liquor license from Riverside County's ABC office. 4 Directed Traffic Entrance Si na e i; g Barricades, no traffic allowed through Requested/Designated Parking Areas * Entertainment <�=* Private Event Signage 11,10.12 Meet the New ll MembershinNo generator or tents. Catering station will _-C 600 Guests, 4 Food Stations and 4 catered bars adhere to Fire Marshal location guld jp�Y_ MH • 'N f r MTNM, Saturday, November 10, 2012 6-9pm Proposed layout for three identical Food Stations 72" Rounds Napkins only, no plates/forks Fourth food station for VIPS — only on chaffer FRUIT CHEESE