HomeMy WebLinkAboutOffice of Traffic Safety - Selective Traffic Enforcement Program Grant Fiscal Year 2012 / 2013 - NPT13117CITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: APPROVAL TO ACCEPT THE OFFICE OF TRAFFIC SAFETY
(OTS) SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
(STEP) GRANT IN THE AMOUNT OF $100,072.
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: September 13, 2012
CONTENTS: OTS STEP Grant Documents
Recommendation
By Minute Motion,
1. Accept the Office of Traffic Safety (OTS) Traffic Enforcement Program
(STEP) Grant for 2012-2013 (Grant No. PT13114) in the amount of
$100,072.
2. Appropriate $100,072.00 from unobligated Public Safety Police Grants
Fund to Account No. 229-4210-422-3918, and estimate revenue of
$100,072.00 to account 229-0000-334-5000.
3. Authorize the City Manager to execute all necessary OTS STEP Grant
documents.
Commission Recommendation
The Palm Desert Public Safety Commission is scheduled to review this item on September
12, 2012, after this report was prepared. Staff can provide an oral update on the
Commission's recommendation upon request.
Background
The goal of the Selective Traffic Enforcement Program (STEP) Grant is to reduce the
number of persons killed and injured in crashes involving alcohol, speed, red light running,
and other preliminary collision factors.
The various strategies the Police Department may deploy includes DUI saturation patrols to
apprehend drunk drivers; warrant service operations targeting DUI violators who failed to
appear in court or violate probation; stakeouts, and court stings. The program may also
concentrate on speed, aggressive driving, distracted drivers, seatbelt enforcement,
intersection operations with disproportionate numbers of traffic crashes and special
enforcement operations encouraging motorcycle safety. These strategies are designed to
earn media attention thus enhancing the overall deterrent effect.
After submitting a grant application through the California Office of Traffic Safety (OTS), the
Palm Desert Police Department were recently approved to receive reimbursable grant
funding in the amount of $100,072 to conduct the aforementioned activities.
M�'
Staff Report: 2012-2013 OTS STEP Grant
September 13, 2012
Page 2 of 2
The grant period commences October 1, 2012 through September 30, 2013. The following
activities will be conducted with these grant funds:
TRAFFIC ENFORCEMENT ACTIVITY
COST
DUI Saturations
$25,238.40
Warrant Service Operations
$9,884.64
Court Sting Operations
$3,154.80
Stakeout Operations
$3,943.50
TraffiicEnforcement Operations
$29,217.60
Motorcycle Operations
$3,154.80
Distracted Driving Operations
$19,478.40
Travel Related Expenses
$5,999.86
TOTAL
$100,072.00
Fiscal Analysis
This grant will allow the Palm Desert Police Department to conduct various traffic
enforcement activities at a cost of $100,072. Some of the programs that will be enacted by
this grant include, but are not limited to, the following:
1. Conducting eight (8) DUI Saturation Patrols.
2. Conducting eight (8) Distracted Driving enforcement operation(s) targeting drivers
using hand held cell phones and texting.
3. Participating in the National Distracted Driving Awareness Month in April.
4. Participating in the statewide Click It or Ticket mobilization period in May.
Submitted By:
/ CITY COUNCU-AM011
APPROVED DENIED
=CEIVED OTHER
RIS* MANAGER
Reviewed by:
Paul S. Gibson, Director of Finance
Approval:
John M. Wohlmuth, City Manager
MEET G DATE
AYES:
NOES:
ABSENT:
ABSTAIN: 1
VERIFIED BY:
on File with City G*rk's Office
State of California — Office of Traffic Safety
GRANT AGREEMENT - Page 1
OTS-38 (Rev. 7/12)
GRANT NUMBER
PT13114
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF APPLICANT AGENCY
4. GRANT PERIOD
City of Palm Desert
From: 10/01/12
3. AGENCY UNIT TO HANDLE GRANT
Palm Desert Police De artment
To: 09/30/13
5. GRANT DESCRIPTION
To reduce the number of persons killed and injured in crashes involving alcohol, speed, red light running, and other
preliminary collision factors, "best practice" strategies will be conducted on an overtime basis. The funded strategies may
include: DUI saturation patrols to apprehend drunk drivers; warrant service operations targeting DUI violators who failed
to appear in court or violate probation; stakeouts, a "HOT SHEET" program and court stings. The program may also
concentrate on speed, aggressive driving, seatbelt enforcement, intersection operations with disproportionate numbers of
traffic crashes and special enforcement operations encouraging motorcycle safety. These strategies are designed to earn
media attention thus enhancing the overall deterrent effect.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $100,072.00
The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the
Agreement:
• Page 2 (OTS-38a) • Schedule C (OTS-38g) — Quarterly Evaluation Data Form
• Schedule A (OTS-38b) — Problem Statement, Goals and (if applicable)
Objectives and Method of Procedure • Exhibit A — Federal Certifications and Assurances
• Schedule B (OTS-38d) — Detailed Budget Estimate and • Exhibit B* - OTS Grant Program Manual
Sub -Budget Estimate (if applicable)
• Schedule B-1 (OTS-38f) — Budget Narrative and Sub -
Budget Narrative (if applicable)
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These
documents can be viewed at: www.ots.ca.gov/Grants//Grant Administration/Prog am Manual.asp.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to leizally bind the Grant reci ient to the above described Grant terms and conditions.
7. APPROVAL SIGNATURES
A. GRANT DIRECTOR
B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: DAVID ADAMS PHONE: (760) 836-1600
NAME: JOHN WOHLMUTH PHONE: (760) 346-0611
TITLE: SERGEANT FAX: (760) 836-1616
TITLE: CITY MANAGER FAX: (760) 346-0574
ADDRESS: 73-705 GERALD FORD DRIVE
ADDRESS: 73-510 FRED WARING DRIVE
PALM DESERT, CA 92211
PALM DESERT, CA 92260
E-MAIL: DAVADAMSARIVERSIDESHERIFF.ORG
E-MAIL: JWOHLMUTH@,CITYOFPALMDESERT.ORG
(Signature) (Date)
(Signature) Date
C. FISCAL OR ACCOUNTING OFFICIAL
D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: JAMES BOUNDS PHONE: (760) 346-0611
NAME: CITY OF PALM DESERT
TITLE: ACCOUNTING TECHNICIAN FAX: (760) 346-0574
ADDRESS: 73-510 FRED WARING DRIVE
ADDRESS: 73-510 FRED WARING DRIVE
PALM DESERT, CA 92260
PALM DESERT, CA 92260
E-MAIL: JBOUNDSkCITYOFPALMDESERT.ORG
(Signature) (Date)
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT No: PT13114
GRANT DESCRIPTION PAGE 1
PROBLEM STATEMENT
In 2010, California's traffic fatalities decreased 11.9 percent (3,081 vs. 2,715) — reaching their lowest level
since the federal government began recording traffic fatalities in 1975. California 2009 Mileage Death Rate
(MDR) — fatalities per 100 million miles traveled is 0.95, and marks the first time California has been below
1.0. California is much better than the national 1.14 MDR. Although the fatality rates have dropped for four
consecutive years (2007-2010), total fatalities are projected to be up 3.5% in 2011.
Alcohol -impaired driving fatalities (fatalities in crashes involving a driver or motorcycle rider (operator) with a
blood alcohol concentration (BAC) of 0.08 grams per deciliter (g/dL) or greater) dropped by 14.4 percent from
924 in 2009 to 791 in 2010. The 2010 figure is the lowest DUI death total ever. As a percent of total fatalities,
alcohol -impaired fatalities decreased from 30 percent in 2009 to 29 percent in 2010. This number has remained
virtually unchanged in the past five years and DUI arrests have dropped in 2010 to 195,879 as compared to
208,531 in 2009. The 2010 DUI arrest figure represents more DUI arrests than any year between 1997-2005.
California's first observational survey of cell phone use by drivers showed that drivers are talking and texting at
a combined rate of at least 9 percent at any given time. Hand-held cell phone.convictions increased 22 percent
from 361,260 in 2010 to 460,487 in 2011. Texting convictions increased 47 percent from 7,924 in 2010 to
14,886 in 2011. In 2010, 1,458 California drivers were killed in crashes, of whom 1,312 were tested for drugs
after death. The federal government reports that 388 tested positive for "drug involvement", or 25 percent of all
drivers.
Motorcycle fatalities decreased 10.7 percent from 394 in 2009 to 352 in 2010, but projections indicated over
400 motorcyclists were killed in 2011.
Using local data (not OTS Rankings or SWITRS), complete the table below.
Collision Type
2009
2010
2011
Collisions
Victims
Collisions
Victims
Collisions
Victims
Fatal
1
1
2
2
1
1
Injury
189
291
190
276
198
281
Fatal
Injury
Killed
Injured
Fatal
Injury
Killed
Injured
Fatal
Injury
Killed
Injured
Alcohol Involved
0
27
0
41
2
18
2
21
1
23
1
39
Hit & Run
0
10
0
14
0
1
0
12
0
11
0
16
Nighttime
1
21
1
32
1
17
1
27
0
20
0
28
(2100-0259 hours)
Top 3 Primary
Fatal
Injury
Killed
Injured
Fatal
Injury
Killed
Injured
Fatal
Injury
Killed
Injured
Collision
Factors
# 1— Speed
0
61
0
87
0
63
0
95
0
65
0
94
#2 — Lane
0
13
0
16
0
6
0
7
0
55
0
7
#3 — Signs
0
29
0
1 52
0
1 32
0
58
0
1 67
1 0
1 15
Primary Collision Factor: The one element or driving action which, in the officer's opinion, best describes the
primary or main cause of the collision.
OTS-38b (Rev. 8/09)
SCHEDULE B-1
GRANT NO. PT13114
BUDGET NARRATIVE Page 1
PERSONNEL COSTS
Overtime
Budgeted enforcement activities will be conducted by agency personnel on an overtime basis. Grant funded
operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy,
Community Services Officer, Dispatcher etc., depending on the titles used by the agency. Personnel will be
deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of $89.90/hr. to $30.11/hr.
Overtime reimbursement (OT hourly rate and benefit) will reflect actual costs of the personnel conducting
the appropriate operation up to the maximum range specified.
Maximum Overtime Benefit Rate
Workers Compensation
N/
Medicare
N/
Unemployment Insurance
N/
Total Benefit Rate
(0%) N/
OTS-38f (Rev. 7/12)
GRANT No: PT13114
GRANTS MADE EASY — STEP
Overtime
SCHEDULE A
GRANT DESCRIPTION PAGE 2
OFFICE OF TRAFFIC SAFETY - 2010 RANKINGS
The OTS Rankings provide individual cities a way to compare their city's traffic safety statistics to those of other cities
with similar -sized populations. Cities can use these comparisons to see what traffic safety areas they may have problems
in and which they were doing well in. Identifying emerging or on -going traffic safety problem areas help cities plan how
to combat the problems. It should be noted that OTS rankings are only indicators of potential problems; there are many
factors that may either understate or overstate a city/county ranking that must be evaluated based on local circumstances.
The OTS Rankings are determined by the following: (1) Victim and collision data for the rankings is taken from the latest
available California Highway Patrol (CHP) Statewide Integrated Traffic Records System (SWITRS) data; (2) Victim and
collision rankings are based on rates of victims killed and injured or fatal and injury collisions per "1,000 daily -vehicle -
miles -of -travel' (Caltrans data) and per "1,000 average population" (Department of Finance data) figures. This more
accurately ensures proper weighting and comparisons when populations and daily vehicle miles traveled vary; (3) DUI
arrest totals and rankings are calculated for cities only and are based on rates of non-CHP DUI arrests (Department of
Justice data). This is so that local jurisdictions can see how their own efforts are working; and (4) Counties are assigned
statewide rankings, while cities are assigned population group rankings.
NOTE: City rankings are for incorporated cities only. County Rankings include all roads — state, county and local — and
all jurisdictions — CHP, Sheriff, Police and special. OTS Rankings are calculated so that the higher the number of victims
or collisions per 1000 residents in a population group, the higher the ranking. Number 1 in the rankings is the highest, or
"worst." So, for Group B, a ranking of 1153 is the highest or worst, 27/53 is average, and 53/53 is the lowest or best. The
same methodology also applies for DUI arrest rankings.
AGENCY
NCIC COUNTY
GROUPPOPULATION (AVG) DVMT
Palm Desert
3318 RIVERSIDE COUNTY
D
48,622 1,051,204
VICTIMS
RANKING BY
RANKING BY
KILLED AND
DAILY VEHICLE
AVERAGE
TYPE OF COLLISION
INJURED
MILES TRAVELED
POPULATION
Total Fatal and
297
58/93
11/93
Alcohol
21
70/93
31 /93
HBD Driver
2
47/93
28/93
HBD Driver 21-
4
68/93
49/93
Motorcyclists
6
66/93
36/93
Pedestrians ..................................
9
84/93
53/93
Pedestrians
1
64/93
63/93
Pedestrians
0
93/93
93/93
Bicyclists ..................................... 16
66/93
37/93
Bicyclists
4
48/93
20/93
Composite
63/93
10/93
COLLISIONS
Speed
76
34/93
6/93
Nighttime .....................................
21
59/93
14/93
Hit and
11
69/93
31/93
DUI ARRESTS 177
0.61 %
58/92
OTS-38b (Rev. 8/09)
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT No: PT13114
GRANT DESCRIPTION
PERFORMANCE MEASURES
GRANT GOALS
1. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of persons injured in traffic collisions.
3. To reduce the number of persons killed in alcohol -involved collisions.
4. To reduce the number of persons injured in alcohol -involved collisions.
5. To reduce the number of persons killed in drug -involved collisions.
6. To reduce the number of persons injured in drug -involved collisions.
7. To reduce the number of motorcyclists killed in traffic collisions.
8. To reduce the number of motorcyclists injured in traffic collisions.
9. To reduce the number of motorcyclists killed in alcohol -involved collisions.
10. To reduce the number of motorcyclists injured in alcohol -involved collisions.
11. To reduce hit & run fatal collisions.
12. To reduce hit & run injury collisions.
13. To reduce nighttime (2100 — 0259 hours) fatal collisions.
14. To reduce nighttime (2100 — 0259 hours) injury collisions.
PAGE 3
GRANT OBJECTIVES
l . To issue a press release announcing the kick-off of the grant by November 15 of the first grant year. The
press releases and media advisories, alerts, and materials should be emailed to the OTS Public Information
Officer at piogots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance
date of the release.
2. To include, when appropriate, that an at fault driver was suspected of or was in fact drug impaired (if
possible not the drug involved, e.g., marijuana, prescription drugs, etc.) when reporting to the media the
details from a crash or crash investigation.
3. To send all grant -related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator. If an OTS
template -based press release is used, the OTS PIO and Coordinator should be copied when the release is
distributed to the press. If an OTS template is not used, or is substantially changed a draft press release
should first be sent to the OTS PIO for approval. Drafts should be sent for approval as early as possible to
ensure adequate turn -around time. Optimum lead time would be 10-20 days prior to the operation. Media
OTS-38b (Rev. 8/09)
GRANT No: PT13114
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT DESCRIPTION PAGE 4
communications reporting the results of grant activities such as ENFORCEMENT OPERATIONS are
exempt from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press. Activities such as warrant or probation sweeps and
court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are
encouraged to offer embargoed media coverage and to report the results.
4. To use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
5. To issue a press release prior to each motorcycle safety enforcement operation to raise awareness about
motorcycle safety in general and to draw attention to the motorcycle safety enforcement operations. If you
(grantee) choose not to use the OTS template, the press releases and media advisories, alerts, and materials
should be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS
Coordinator, for approval 14 days prior to the issuance date of the release.
6. To email the OTS Public Information Officer at pio ,ots.ca.gov, and copy your OTS Coordinator, at least
30 days in advance a short description of any significant grant related traffic safety event or program so that
OTS has enough notice to arrange for attendance and/or participation in the event.
7. To submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.), which is meant for general public use, to the OTS Public Information Officer at
pioa,ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the production or
duplication.
8. To include the OTS logo, space permitting, on grant funded print materials; consult your OTS Coordinator
for specifics relating to this grant.
9. To develop and maintain a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for
identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by
December 31 of the first grant year. Updated Hot Sheets should be distributed to patrol and traffic officers
every three to four weeks.
10. To conduct Standardized Field Sobriety Testing (SFST) training for 4 officers by January 31.
11. To send 8 law enforcement personnel to the NHTSA "Advanced Roadside Impaired Driving Enforcement"
(ARIDE) 16 hour POST -Certified training by January 31.
12. To send 4 law enforcement personnel to the IACP-certified Drug Recognition Expert (DRE) training
program by March 31.
13. To submit (not required but encouraged by OTS) a California Law Enforcement Challenge application to
CHP according to instructions on the CHP website http://www.chp.ca.gov/features/clec.html and submit a
copy of the application to CHP and the Office of Traffic Safety by the last Friday of March.
14. To conduct 8 DUI Saturation Patrols.
15. To conduct 1 highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a
high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely,
OTS-38b (Rev. 8/09)
GRANTS MADE EASY - STEP
GRANT No: PT13114
Overtime
SCHEDULE A
GRANT DESCRIPTION
PAGE 5
unsafe lane changes, improper turning and other primary collision factor violations by motorcyclists and
other drivers.
16. To conduct 8 Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and
texting.
17. To participate in the National Distracted Driving Awareness Month in April.
18. To participate in the statewide Click It or Ticket mobilization period in May.
19. To conduct 12 Traffic Enforcement operation(s), including but not limited to, primary collision factor
violations.
20. To conduct 1 Warrant Service operation(s) targeting multiple DUI offenders who violate probation terms or
fail to appear in court.
21. To conduct 1 Court Sting operation(s) to cite individuals driving from court after having their driver's
license suspended or revoked.
22. To conduct 1 Stakeout operation(s) that employ police officers to observe the "worst of the worst" repeat
DUI offender probationers with suspended or revoked driver licenses.
23. To collaborate with the county's "Avoid DUI Coalition" by: participating in all planning and scheduling
meetings and MADD/Avoid DUI Seminars; providing your county Avoid Coordinator (Host) with your
agency's schedule of operations that occur during any Avoid operational campaign period; and reporting
daily, during holiday Avoid efforts, to the county Avoid Coordinator your agency's DUI arrests & DUI
fatality information for the Avoid media campaign.
NOTE: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
goals and objectives hereunder.
METHOD OF PROCEDURE
Phase 1— Prop -ram Preparation, Training and Implementation (I't Quarter of the Grant Year)
• The police department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• A draft news release will be submitted to OTS to announce the grant program.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop the "Hot Sheets", research will be conducted to identify the "worst of the worst"
repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and
OTS-38b (Rev. 8/09)
GRANT No: PT13114
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT DESCRIPTION
PAGE 6
the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to
traffic and patrol officers at least monthly.
• Implementation of the STEP program will be accomplished by deploying personnel at high collision
locations.
Phase 2 — Community Awareness (Throughout Grant Period)
• The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Phase 3 — Data Collection & Reporting (Throughout Grant Period)
• The police department will submit a Quarterly Performance Report (QPR) and a separate quarterly
Schedule C within 30 days following each calendar quarter.
• The final QPR, Schedule C, Claim and Executive Summary are due to OTS 30 days following the end of
the grant period.
• Reports shall be completed and submitted in accordance with OTS requirements specified in the Grant
Program Manual.
METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will prepare the Executive Summary to accompany
the final QPR. The Executive Summary will: (1) briefly state the original problem; (2) specify the most
significant goals and objectives; (3) highlight the most significant activities that contributed to the success of the
program and the strategies used to accomplish the goals; and (4) describe the program's accomplishments as
they relate to the goals and objectives.
ADMINISTRATIVE SUPPORT
This program has full support of the City of Palm Desert. Every effort will be made to continue the activities
after the grant conclusion.
OTS-38b (Rev. 8/09)
OTS-38d (Rev. 6/12)
Palm Desert
SCHEDULE B
DETAILED BUDGET ESTIMATE
GRANT NO. PT13114
FUND NUMBER I CATALOG NUMBER (CFDA) I FUND DESCRIPTION
FISCAL YEAR ESTIMATES
TOTAL COST
COST CATEGORY
TO GRANT
FY-1
CFDA
10/1/12
thru
A. PERSONNEL COSTS
9/30/13
Positions and Salaries
Overtime
DUI Saturations
$ 25,238.40
$ 25,238.40
Warrant Service Operations
$ 9,884.64
$ 9,884.64
Court Sting Operations
$ 3,154.80
$ 3,154.80
Stakeout Operations
$ 3,943.50
$ 3,943.50
DUI Motorcycle Operations
$ -
Benefits @
$ -
$ -
Traffic Enforcement Operations
$ 29,217.60
$ 29,217.60
Motorcycle Operations
$ 3,154.80
$ 3,154.80
Distracted Driving Operations
$ 19,478.40
$ 19,478.40
Benefits @
$ -
$ -
Category Sub -Total
$ 94,072.14
$ -
$ 94,072.14
B. TRAVEL EXPENSE
In -State
$ 5,999.86
$ -
$ 5,999.86
Out -of -State
$ -
$ -
Category Sub -Total
$ 5,999.86
$ -
$ 5,999.86
C. CONTRACTUAL SERVICES
Category Sub -Total
$ -
$ -
$ _
D. EQUIPMENT
$ -
$ -
Category Sub -Total
$ -
$ -
$ _
E. OTHER DIRECT COSTS
Category Sub -Total
$ -
$
F. INDIRECT COSTS
$ -
$ -
Category Sub -Total
$ -
$
GRANT TOTAL $ 100 072.00 $ - $ 100 072.00