HomeMy WebLinkAboutC32000 - CO1 - Substatn HVAC Upgrds 763-11 Contract C32000A
CITY OF PALM DESERT
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PUBLIC WORKS �� �
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO.
C32000A WITH ANDERSON AIR CONDITIONING, L.P., FOR THE
CIVIC CENTER SHERIFF SUBSTATION HVAC UPGRADES
(PROJECT NO. 763-11)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Anderson Air Conditioning, L.P.
2100 E. Walnut Avenue
Fullerton, California 92831
DATE: April 25, 2013
CONTENTS: Change Order No. 1
Contractor Change Order Requests 1-3
Recommendation
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. C32000A in the total
amount of $42,921.41 for the Civic Center Sheriff Substation HVAC
Upgrades;
2. Authorize the transfer of$42,921.41 from contingency to base;
3. Approve a nine (9) calendar day time extension to the contract;
4. Authorize the Mayor to execute Change Order No. 1; and
5. Authorize the City Manager to finalize and execute any and all
applications, agreements, and documents required by Southern
California Gas Company or Southern California Edison to receive
potential cash incentives for the HVAC upgrades.
Backqround
On January 10, 2013, City Council awarded Contract No. C32000A in the amount of
$983,000.00 to Anderson Air Conditioning, L.P., of Fullerton, California, for the Sheriff
Staff Report
Approve Change Order No. 1 to Contract No. C32000A for Sheriff Substation HVAC Upgrades
Page 2 of 3
April 25, 2013
Substation HVAC Upgrades to replace the aging heating, ventilation, and air
conditioning infrastructure. The existing HVAC equipment at the Civic Center Sheriff
Substation is original to the building, which was completed in 1990, and replacement of
the aging equipment is necessary to support the critical nature of the 911 dispatch
center.
On April 1, 2013, the Notice to Proceed was issued to Anderson Air Conditioning. The
contractor has completed the demolition of the mechanical yard that included removal of
the chiller, boiler, cooling tower, and the ice harvester. The contractor will be prepping
the mechanical yard for installation of the new equipment over the next two weeks.
Inside the building, the contractor has begun disconnecting the electrical and plumbing
to each of the twenty-one (21) fan coil units and eleven (11) variable air volume (VAV)
boxes. Construction is anticipated to be completed by the end of August 2013. During
construction the contractor is providing a temporary chiller and several portable chillers
for the cooling needs of the building occupants in addition to the back-up rooftop units
dedicated to the dispatch area.
The following changes to the contract have been requested:
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1 Elimination of jobsite trailer -$500.00
2 Elimination of project si na e -$522.59
3 Replacement of three 3 fan coil units in basement $43,944.00
Total $42,921.41
Items 1 and 2
Elimination of the jobsite trailer ($500.00) and the project signage ($522.59) will result in
a deductive change of $1,022.59 to the contract. The contractor is able to utilize a
vacant office in the building for their field office, eliminating the need for an on-site trailer
that would clutter the jobsite and dispatch employee parking area. The project signage
is not required as the construction area is contained within the confines of the Sheriff
Substation site walls.
Item 3
During construction, the contractor uncovered three (3) fan coil units in the basement
that were not indicated on the as-built plans. The three (3) additional fan coil units were
installed in 1995 when the basement was converted from storage to offices. MRC, the
Engineer for the HVAC Upgrade project, recommends replacement of these units due to
the age and condition of the existing units, improved energy efficiency of the new units,
and compatibility with the new equipment and control systems that are being installed
as part of the original contract. The cost to remove and replace these units is
$43,944.00 which is in line with industry standard rates. The work included in this
scope is demolition and installation of piping, insulation, energy management control
G:\PubWorks\Staff Reports�2013Wpril 25\09 COt C32000A Sheriff Substation HVAC\SR-001 C32000A Sheriff Substation HVAC 763-1 t.doc
Staff Report
Approve Change Order No. 1 to Contract No. C32000A for Sheriff Substation HVAC Upgrades
Page3of3
April 25, 2013
systems, air balancing, electrical, and the fan coils. Due to the long lead time for the fan
coils, the contractor is requesting a nine (9) calendar day time extension.
Staff recommends approval of Change Order No. 1 transferring $42,921.41 from
contingency to base and approving a nine (9) calendar day time extension.
Fiscal Analvsis
The initiat contract amount was $983,000.00. The costs associated with Change Order
No. 1 total $42,921.41 and will increase the contract amount to $1,025,921.41. The
funding for these changes is available in the project contingency ($98,300.00).
Reduced maintenance costs and additional energy efficiencies are expected with the
use of current technology.
Additionally, the City has been working with the Desert Cities Energy Partnership to
locate rebate incentives applicable to this project as currently designed. Southern
California Gas Company has indicated that a rebate of approximately $425 is available
for replacement of the existing boiler with the new, more efficient boiler. Southern
California Edison has approved an incentive of $11,377.22 for the new chillers, chilled
water reset, condenser water reset, and variable frequency drive (VFD) on the new
cooling tower. Once the installation and payment for these items are complete, staff will
work with both utilities to complete the rebate applications.
Prepared By: Depart n ead:
� �
������� �
Heather Buck Mark G nwood, P. .
Project�Coordinator Director o Public Works
� / ,, ,;r �
, �� ��
Paul S. Gibson, Director of Finance CTI'YCOUNCILACTION
APPROVED�,.,�_nF.NiFD
RECEiVED OTHER
Ap val:
MF,ETING DATE - /
AYES: -
NOES: N�n�
Jo M. Wohlmuth, City Manager ABSF.NT: �on� � ,
ABSTAIN; �n
VERIFIF,D IiY:
Original on File with City Clerk's ftice
G:\PubWorks\Staff RepoR5�2013�,4pril 25\09 COt C32000A Sheriff Substalion HVAC\SR-001 C32000A Sheriff Substation HVAC 763-11.doc
ANDERSON AIR CONDITIONING, L.P.
AMS AMERICA, G.P.
2100 E. WALNUT AVE., FULLERTON, ca 92831
PHONE: 714/888-6800FAX: 714-888-2697
LICENSE NO.. 894408
CHANGE ORDER/EXTRA
DATE 3/27/2013 OFFICE �
JOB NAME Palm Desert Sheriff s Sub JOB # 13J114 EXTRA# 1 FIELD ❑
Station HVAC Upgrades
I AUTHORIZE ANDERSON AIR CONDITIONING TO MAKE THE FOLLOWING CHANGES (S)
TO THE WORK ORIGINALLY SET FORTH IN THE CONTRACT AND/OR SPECIFICATIONS:
Deductive change order to remove jobsite trailer from base bid amount.
AN ADDITION OF $ WILL BE MADE TO THE CONTRACT PRICE
A DEDUCTION OF$ (500.00 ) WILL BE MADE FROM THE CONTRACT PRICE
INSTALLER OR
SALESPERSON David Vaughn CUSTOMER City of Palm Desert
AUTHORIZED BY SIGNED
Authorized agent
NAME PRINTED
DATE
CO-08-08 Rev
ANDERSON AIIt CONDITIONING, L.P.
AMS AMERICA, G.P.
2100 E. WALNUT AVE.,FULLERTON, ca 92831
PHONE: 714/888-6800FAX: 714-888-2697
LICENSE NO.. 894408
CHANGE ORDER/EX
DATE 4/4/13 OFFICE �
JOB NAME Palm Desert Sheriff Sn6 JOB# 13J114 EXTRA# 2 FIELD ❑
Station HVAC U ades
I AUTHORIZE ANDERSON AIIt CONDITIONIlVG TO MAKE THE FOLLOWIl�TG CHANGES (S)
TO THE WORK ORIGINALLY SET FORTH IN THE CONTRACT AND/OR SPECIFICATIONS:
_Removal of signage from jobsite reqnirements by the city.
AN ADDITION OF$ WII.L BE MADE TO THE CONTRACT PRICE
A DEDUCTION OF$ 522.59 WII.L BE MADE FROM THE CONTRACT PRICE
INSTALLER OR
SALESPERSON David Vaughn CUSTOMER City of Palm Desert
AUTHORIZED BY SIGNED
.luthortud agent
NAME PRINTED
DATE
LOG FOR TIIViE&MATERIALS BILLIN
DATE DAY INSTALLE S #HOURS APPROVED BY SIGNATURE DATE
co-oa-0a xc
Patterson Print Shop-High Desert Esti mate
10182 I Ave.Unit C.
Hesperia,CA 92345 ��te Estimate#
Ph:760-948-0261 �vz�2o�2 95
Fax:760-948-3459
Name/Address
Andetson Air Conditioning
714-888-6$00-David Vaughn
Prqect
Description Qty Rate Total
1-4'x8'-11�0 3/4"v�rood painted 8c sealed WhiLe reflective t 485.00 483.00T
background 1 side(3m quality).Red reflective border(3m quality).
Black lettering ai►d a Fult eo(or logo to placed in vinyl.
6 day tumaround from p�+oject approvai.TERMS-COD
Subtotal sass.00
Sales Tauc (7.75°�6) 537.59
Tot11 ss22.s9
ANDERSON AIR CONDITIONING, L.P.
AMS AMERICA, G.P.
2100 E. WALNUT AVE., FULLERTON, ca 92831
PHONE: 714/888-6800FAX: 714-888-2697
LICENSE NO.. 894408
CHANGE ORDER/EXTRA
DATE 4/10/13 OFFICE �
JOB NAME Palm Desert Sheriff Sub JOB # 13J114 EXTRA # 3 FIELD ❑
Station HVAC Upgrades
I AUTHORIZE ANDERSON AIR CONDITIONING TO MAKE THE FOLLOWING CHANGES (S)
TO THE WORK ORIGINALLY SET FORTH IN THE CONTRACT AND/OR SPECIFICATIONS:
Remove and replace (3) additional fan coils found in the basement with like size units per spec to
include controls,piping connections,electrical connections,insulation repair, and air/water balance .
Included is a needed time extension to the original contract in the amount of seven working days
to allow for the equipment's extended lead time of 11-12 weeks from the factory. These new units will
also be added into the programming for the DDC controllers and the point to point CAD drawings.
AN ADDITION OF$ 43,944.00 WILL BE MADE TO THE CONTRACT PRICE
A DEDUCTION OF$ ( ) WILL BE MADE FROM THE CONTRACT PRICE
INSTALLER OR
SALESPERSON David Vaughn CUSTOMER City of Palm Desert
AUTHORIZED BY SIGNED
Authorized agent
NAME PRINTED
DATE
IME LOG FOR TIME &MATERIALS BILLIN
DATE DAY INSTALLER(S) #HOURS APPROVED BY SIGNATURE DATE
CO-08-08 Rev
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1�tn to the Ex�. COMMERCIAL HVAC DMSION A DhNsloa ofs'�
205 South PueMe
Brea,CA 92821
71457&51�
Job Name: Palm Desert RFI-4 Date: 04/08f2013
Attentbn: Anderson AC Quote Number. DS-761
Fax Number: Engtneer: MRC Enginee�ing
Job Location: ,CA
We are pleased to quote the following equipment for the above referenced proJect in accorclance with attached terms
and condmons.
� ' �`
FC 22 (1) 42BHE20KC3L12214EE 2000 CFM Cooling Horizontal Belt-Drive Fan Coil 120-1-60
• t HP Motor
• Steddess Stee/Draln Pen
• 21n.MERV 8 Plaeted FNtar
• 2 RowB Heatbtg 8 4 Rows CooNng
• 4PIpe HeeNng end COOIh►g
• Double WeN w/Tufsla�►end sa�d hx�ei liner
• LeR Hend COA
• R88r Retum/Front SaPP�Y
• Sen►e erM coN coraiiecHons
FC 23-24 (2) 42BHE18KC3L11812EE 1600 CFM Cooling Ho�izontal Belt-Drive Fan Coil 120•1-60
• 1 HP Motor
• StalNeas SfeelOraln Pan
. 2!n.MEliV 8 Pleated f�
. 2 Rowa l�IeaNng 6 4 Rnws CodYng
• �-PJpe Fteet/A9 end Coolkr8
• Double WeN w/Tu/sldn end SoNd kxier Nner
• Left Harld CoN
• Reer Retum/Frant Supp/y
• Seme end Coil connedlons
Accesso�les Iisted separately above are fleld tnstalled.
Total Net Sel1 Price FOB,FFA Facto : S12 T5Q
QUOTATION NOTES:
- Lead time is 11-1Z Weeks
- 2596 Qutck Ship(45 weaks�Promium is available if configuration does not include Double Wall Insulatlon.
Please request r�evlsed quote for this optlon.
THE FOLLOWING IS NOT INCLUDED IN TIiIS PROPOSAL:
CW FAN COILS
VAWES, OONTROL3, MOTOR STARTERS, ISOLATION, ACCESSORY ELECTRIC HEAT, SINt3LE-POINT WIRING KRS, FILI'ER KITS,
ADDRWNAIJSPECIAL FILTERS,PVC CONDENBATE TRAP KIT3,EXTRA ORAIN PANS,CONDFNSATE PUM�S,PIPNVG ACCESSORIES
r«nptses vsr�am.to Thls quote is subJed tio atta�ed terms and conditbns
CO Rsvlrod:1J31/2008 Palm Desert RFI-4
We appreciate your consfderation of this quotation and would like to thank you for your interest in Sigler&AZME
products and services.Should you have any questions conceming the above quotation,please feel free to contact me
pecsonally.
Sincerely,
Daniel Samarin
714-578-5169-Phone
714-578-5103-eFax
dsamarinQsiglers.com
TemplBte Verslon:1.0 Page 2 of 3
LG Revised:1f31l2009 Palm Desert RFI-4
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: '
ADDENDUM A
This quotaUon Is based on ihe following tertns and candkions,which are a mate�lal part therefore:
1. Shipme�t will be by a comma�cartter, FOB place of shfpment,wlth Seller to prepay fretght to tha flrst desdnation. Selier reserves the
rfght to corrirol the routtng. When any other than seAer's regular method oi shfpmer�t is used,the prepald frelght wiq not exceed the lowest
of pubiished prices flr the regular m�hod of shipment Special handling charges by the carrier v�ill be pafd by buyer. Title passes to
Buyer upan delivery to cammon carrier.
2. Prices are exclusive of any applicable ctry,state,or tederal excise tex,induding without timite�or�s,taxes on manufacture,transectlon
privilege, sales, use, receipt, gross incoma, occupatlon and sfmllar taxes. Any applfcable taxes shall be added to the involce as a
aeparate cherpe paid by Buyer.
3. The prices conteined in tlds quotation are firm for lhfrty(30)days from the dete ot thls Lauotetlon,at which dme they are subject to change
without notice.
4. SWndard terms of payment are Net 30 days fran date of fnvoice, but are subJecl to prlor and cont(nuing credit approval by Seller.
Subsequent payments are to bear interest at 1-112%per month or as otherwise Iimited by applicable law.
5. Thfs quote is for only the mer�handtse specHied frt detall harein. All other merchandfse and senrices required for Buyer's Job are not
fnduded In this quote.
6. Deltvery deies are based on curreM Infortnatlon. Seller is not liable for any delay beyond its wntrol.
7. SELLER MAKEB NO WARRANTIE8,EXPREBS OR IMPLIED,INCLUDING WARRANTIES AS TO MERCHANTABILITY OR AS TO
THE FITNESS OF MERCHANDISE FOR ANY PAR7ICULAR USE OR PURPOSE,AND SHALL NOT BE LIABLE FOR ANY LO33 OR
DAINAGE DIRECTLY OR INDIRECTLY, ARISING FROM THE USE OF BUCH MERCHANDISE OR FQR CONSEQUENTIAL
DAMAGES. WartaMies on the merchandlse are extended solely by the manufecturer. Seiler makes no warrantles on labor. No back-
charges or merchandise retums far credit are aa:epted on behalf ot menufecturer without p�lor written authorizatlon by Seller's SeMce
Operatlons Manager ar�d then only upon the wndttions and procedwes set forth by the manufacturer,
8. Seller is not Ifable for sales or enginaering drawinfls, plans or specMicaUons rendered fn connectlon with the me�hendlse, or factory
supervisf�of any instapatlon ar start-up.
9. Buyer hereby gives and granta Seller a�rohase money securfty Interest In all of the mericchernllse set forth in ihis quote,to sacure Buyers
obllgatlort to pey for the merchandtse,whtch security interest shall be effecUve unGl such tlme as payment is recelved by Seller. Seller
shap have the ri�M, in addidon to a!I others it may possess,at any time,for credft reaaons or because ot Buyer's detauft,to withhotd
shlpmant of inert:hendtse,in whale or pert,and to recall goods In transk and retake the,and repossess all goods wh�h may be slorEd with
Seller for Buyera eccount,without the necesatty of undertaking any other ecUons. Buyer consenta that all the merchandlae sa recalled,
retaken or repossessed shall become Sellers absolute property,provlded thet Buyer is gMen fuil credft tt�etore. The forpoing ehali not
be conatrued as ItmiUng,any other rights or remedies evallabte to SeNer as s resutt oi Buyers deiaul4
10.These terms end condlUcna sheA superseda any provistona,tertns and condiUons contafned on arry coMirmffilon order,or other writing
Buyer may gtve or receive,and the rfghts of the parUes shall be govemed exdusfvsly by the provisfons,terms and condltlons hereof. This
quotatian rttay be modifted only In a subsequent writlng stgned by both part(es.
11.Acceptance af thia otfer is expressly iimited to the�csct term contained heretn and any attempt to aNer or omft any such term shall be
daernad a reJection and counteroffer. If this quotation us acxeptad, and Buyers order tortn ts used tor the purpose, ft Is e�ressly
understood and agreed that the terms and cond�ions ca�tafned in thla quotatlon shall preveil ov�arry arxi a11 tertns and conditlons set
torth in Buyers order form. lasuance of such order by Buyer shatf be deemed to note Buyars assent to the terms and condklons
contained In thts quotatlon. Acxeptanoe of thts quotetlon by Buyer with languege whfch oorttains the term:"tn accordance with plans and
speGflcatlon"or sfmllar language,shaB be deemed inetfe�ttve as to such language and wfli be treated as axepterK;e without such tertn.
Accepted By: Quote Date: 04/08/2013
Title: Quote Number. DS-761
Date: PO Number.
Total Sell Price excluding sales tax: Job Name: Palm Dese�t RFI-4
Temp/ate Verslor):1.0 Page 3 of 3
LG Revlsed:1/31/2008 Palm Desert RFI-4
.
.
L�IERC�'� Iy1AN�►I��MENT COIM�'�R�L� 8��'�LM� �
� , Co�'n�l�/�;ir�t��tlon P�w..,.�vytd���yl�R�wr��w.��. �l�i�c.� s ' � ' �� �f' #
� �� � ��Y'�� �NI!Af!M�•���WfR �# � ., � �, A Y }
++� i ��� �'� �v `. #a�es"� �.., �-.. .. ... �k�i ,�. t"�,�+a� � � xa �'.` �� ^�1' 3
� q
1fOt�OYW�{�1d8C t�1f►��Of� a u
' IMA"1'!Rl�1i�.�;`UN1�i�t TN18'8�t';�N��81���%liJ�E��R#�T�l�R�S�.t.8�'�..�R�E�F�ICLk:Ta R�� M =E
� �� # a r� , ��n:M�l�'E�GR W1�VRRAN'TY�,ANI3`�11�?"BIJ�PPO�I'�' " � '' $ ;1
�x
We at Russell Sigler, inc.are pleased to quote the following controls components and scope of work for the above
referenced project in accordance with attached terms and conditions.Th1s quotation is based on plan sheets M1.0 thru
M4.0(dated 11/20112).No Secarate Soecitications were revtewed,onlv tfiose listed on�lan aheet M1.0 dated
11 Oh . Russeil Sigler, Inc.is not responsible for any items not noted in the quotation due to absence of spec�ication
or plan ir�formation.Cor�tractor fs responsfble foF checking quotation prfor to acceptance.
PROJECT:
Palm D�ert Sheriff SubStation—Fan Coil Adder
ADDENDA:
One
CONDUIT:
Provide within each building all low voltage Conduit and Wiring, as required for materials and scope listed herein.
PROVIDE AND INSTALL EMT CONDUIT IN WALLS AND EXPOSED AREAS ONLY
SCOPE OF WORK:
FAN COIL UNITS()
• Furnish, install and wire(3j Direct Digital Corrtrollers, mounted and wired in NEMA 3R enclosures, installed at
assoclated Fan Coil Units.
• Furnish, install and wire(3}24 VAC Transformers,with circuit breaker.
• Fumish, install and wire(3)Start/Stop Relays,to enable fan.motor contactor or starter provided and
installed bv mechanical contrac�or.
• Fum(sh, instali and wlre(3)Room Temperature Sensors,with foam isolation pad, push button override,setpoint
control, installed in the occupied space.
• Fumish, instali and w(re(3)Duct Temperature Sensors, instalied in the supply duct.
• Furnish, install and wire{3)Current Sensing Relays,for sensing supply fans status.
• Furn(sh, install and wire{3)Condensate Overfiow Switch.
• Fumish, and wire(3)Chilled Water Valves,for cooUng coil c:ontrol,to be installed bv mechanical corrtractor.
• Furnish, and wlre(3)Hot Water Valves,for heating coil control,to be installed bv mechanical contractor.
• Start-up,Checkout and Calibra�on of the Fan Coil Unit controls.
NETWORK 8�OPERATOR INTERFACE
• Furnlsh and instali Carrfer OPEN BACnet Netwark.
ADDITIONAL ITEMS INCLUDED IN SCOPE
• Programming for DDC controllers.
• Start up and Checkout of the installed contro[system.
• Submittals with Point to Point CAD control drawings.
Clari�ications— NOT INCLUDED
1. Gonduk excspt as Usbed above
2. Commisslcning or Assistance
3. Mechanical HVAC equipmeM startup,to ir�dude ComfortLink Controis
4. My additlonal labor,materlal�d wlring not part of this quotatlon
5. Air balance or assistance except for VAV terminals above.
6. Ail wiring above 24 volts
7. Power wMng to cor�trol oomponents
8. Fire life safety duct a�d smoke detectors
ver.�on:z.�
srP rtewsed:osr�a2o�� Page 1 of 2
.
' 9. Fire dampers,separation dampers,isolatlon dampers
10. Sound Attenuators
11. VAV box installaUon or ductwo�lc
12. Motorized actuators on systems other than for ternperature control
13. Demoli�on of existing coMrols,components,wiring,and conduit
14. Excavation,demolitlon,trenching,underground conduit
15. Ve�ificatbn of e�dstlng equipment operaUon if appiicable
16. Wdl,ceiling repaN or paintlng
17. My roof patching
18. My Ir�temet or DSL Service
19. After hours and holiday work unless specifically iistsd above
Totai Net Sel! Price including sales tax: $9,033.00
Price based on Contractor rovidin 2 sets of Mechanfcal ans and 1 set of Elecbical lans to Russeil S ler En ineer at no cost.
v�s�on:a.o Page 2 of 2
c�R�raed:morzooe
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April 2, 2013
Anderson Air conditioning
1�00 E Walnut Ave
Fullerton. Ca. 9283i
Attention: David
Re: Change order#1 Palm Desert Sheriff Sub-Station
Palm DeseN,Ca.
Dear David�
Air Control Systems, Ir�. is pleased to submit our piping proposal for the above
referenced project. Our bid is based upon sif�e observatlons and discussion with you
regarding scope of work. Our price includes the foilowing:
• Replace control valve on 3-4pipe FC in basement( 1-7ton 2-4ton units)
Our Price is (�ne Thousand Two Hundred Dollars)..................................$1,200.00
otes•
1. Price is good for 30 days from date of proposal.
2. Our price does not include structural caiculat�Ons, title-24 compliance, or permit fees.
3. Insulation by Anderson
4. Control valve by Anderson
EXCIUSionB: Cuttfng, coring, patching, painting, roofing, framing. repeiirs to existing equipment or
confrols. equipment isoladon, platforms and platform covers, gas Piping, smoke or fire dampers or
interlock of same, smotce detectors or lnterlxk � same, tlmeclodcs, bypass timers, magnetic starters,
acxess doors, securiry bars, equipmeM view screens, structural engineering or modfficatlons, permtt or
plancheck fees.bonds,addltional workers c�mpensation insurance premiums for waiver of subrogations,
prevailing wages,and overHme hours.
Sincersly:
Air Control Systems� inc.
H.�►l.k„�
Acaspfancs '•Please ctrcle and initiai accepted amarM(s)and sign below
AUTHORlTY AND CAPACITY. All of the persons executing this Agreement are duly autharized officers
and/or agents ot the parti�hereto and execute this Agreement in accordance with the authority vested in
them by the ByLaws or�perating Agreement of the pa�rties to be bour�i hereby.
S ature Pr�ted Neme Date
1940 5.Grov�Avenue emaii:admin�►aircontrotsystems.net phone (909)786-4230
Ontario,Ca.91761-561 S ,� fax (909?786-4249
Vaughn, David
From: Raul Ruiz <rruiz@harline.net>
Sen� Wednesday,April Q3,2�13 8:01 AM
To: Vaughn, David
Subjec� Palm Desert
David,
Cost for the additional units in basement are$150.Each x3 units=$450. Let me know i#this goes so I can let my men
know.
Thanks,
���i�
Harline Ernerprises Inc.
714751-0274 office
714955-7838 Mobile
1
���.��'���1/,� ��i����t.��` 1N��1tA't'ttJN
Contrac�ting Lf�er►se,�937829
Pro
Apri110,2013
Company:A M S
Atm:David
Subject:sherriff station change order#1
We aze pleased to submit the following proposal for the above mentioned project,using U.L.tested and
listed materials/systems according to manufactures instructions.
Sco�e;
• Provide labor and materials to insulate added heating hot water piping with 11/2 thick fiber glass
pipe covering asj ssl finnish
Eaclusions•
• No refer piping fire stopping Exhaust duct, make up air, OSA duct, grills and registers, grease
duct,overtime,damage by others,working thru T-bar,upgrades to e�cisting systems,refer piping,
hydroid piping,and any work mentioned in the above scope.
Price• $554.00
PRICE VALID FOR(90)DAYS FROM DATE OF PROPOSAL.TF YOU HAVE ANY QUESTIONS
REGARDING THIS PROPOSAL PLEASE CALL(909)464-8037
THIS PROPOSAL IS QUOTED BASED ON PREVAILING WAGE WORK.
This quoteJbid constitutes the full terms and conditions under which work will be performed.This
quotdbid supersedes all requests for quotations(RFQS),any subcontract tenns subsequendy forwarded
by contractor or any other project documentation.No additional terms and conditions sball become part of
the subcontract absent a fomial written subcontract having bcen entered into and signed by subcontractor
subsequent to the date of this quoteJbid.Customer's acccptance of this quotelbid constitutes customers
agreement to the terms set forth herein.
Thank You,
California Specialty Insulation
1940 S Grove Avenue emaii:admin�csiofus.com ph� (gpg)464.g�pg
OMario,CA St T61•56'15 �� 1ax (909�786-4766
LOS ANGELES AIR BALANCE C�., INC.
1848 W. 11th Street, Unit#t�l �
Upland, CA 8178¢ ���+���
Tel: 909-931-1114 Fax:909-931-4�40 Llcense#8�5772(C611D62
F �����3 M8E
PROPOSAL
PROJECT: CITY OF PALM DESERT SHERlFF SUBSTATION HVAC SYSTEM,PALM DESERT
Please deNv�er this pmposal to: DAVID V. DATE: 4/2/2013
COMPAN'V. ANDERSON AIR PRf3PO3At#: 38459
•- � •• • � • • � •' s � •
✓ r alance �E�ineering Cleanroom Certrficatlon
✓Water Baiance ✓ P.E.Engineer �Fire Life Safety Tesdng
Sound Testing I.A.Q.Tesdng Smoke Detector Teating
VibraBon Testing iAir Survey Only Smoke Evacuatlon Tes�ng
^Duct Leakage TesUng Two Seasons Testing Providing Smoke Fiuid/Machines
�I�speetor Witness Test Commissioning-Agent Stairvvell Pressure Testing
�Kikhen H�d Certiflcatlon �Commissioning-Assist Cooling Tower Perf�ormance Testing
✓AABC Membership Required ✓Per Your Verbal Take-0ff HEPA Fllter Testing
�MECH-4-HERS Testlng �Pre-Demo Air Sunrey Uftra Sound Water Testlng
�Only items checked above will be tested in accordance to plans dated:'i 1/20N2 &spec secdon: NONE
Notea: FREE USE OF TOOLS AT LAs1rBALANCE.com
► � � � - • � � : � � s - •
✓ S(x AABC certMed reports. ✓ Nortnat workinp houra: ✓ AABC Pro)ect Natfonal Ouaronty(1 Yea�
✓ MuIU-color CADD Drawings (6:00 AM-5:00 PM,Mon-Fri.) 1 continuoua trip to jobslte, man-day(s).
✓ LAAB Standard Inaurences OiF Hours(Set!2nd ShiR) ./ Work by AABC Certifisd TechniGans
�Items Checked In Scopa oi Work Only._Off Hours(Sun) _2nd Seaaon Testing�no add'I cost(!f Specified)
Also Includee: �FC'S 3(36)PIECES OF AIR D15TRIBUTION.
s s : � s ► . � , • s • iz ♦
✓ Sheave/Belt Changes ✓ Overtlme/O}f Houre ✓ Providing/MetaAing any mateAals
✓ Contrals Softwere!Herdware .� Piping Tests/Piumbing Systems ✓ Patortnance/PaymaM bonda
✓ IAQ Testinp ✓ Domestic Water Systems ✓Re-belancing/ProJect Phas(ng
� Lift/Scaffaldina ✓ Liquidated Damapes ✓Equipment/Syatema not ahown on dwpe
✓ Uuct 7esting(Unless checkad above) �Waiver of SubroyaHon ✓ Any item not checked in saope otwork(ebove).
✓ Ckaning and/or removinp strainers IndarmiRcetlon by LAAB apalrtat dalm�ertehp from ths neplpanca af qny psrsoNentlly Wher 1h�n lAAB.
TASHRAE standard 110 —
/Uso Exciudes: ANY EXFbtUST.
• s • • s •
✓ Net 30 days tor ell proposel amour�ts.(Please Tax 20 day noUce info beforo achedultng)
✓A s450.00 fee ia applkxble ff cour!ia required to eolleet any dabta
'�'� ' � • •��t • � • � -�•• � • �
ADD FOR CHANGE ORDER#2=�3,700.00
7hls proposel!s vaHd for 60 deys and is o/fered in accorclance wllh LAAB'S atandard tem►s d�condHkns Nated on tha 6ack o/thia quotetion.
This proposa!aheN be ettached ss an eddendum to eny aubcontrect agreement
Thenk you/or putting us on your feam.
edd;e A/e�end�e,v�nce Ak/andre,Susa»Me,rir,s Proposal Accepted:
Ji►n Smifh$Monka A/ejandte
Building Ufe-La�g RefaUa�s Through Teamw�ak quality doesnit cost../t Pays!
•Sheave Insurance reduces delays,reduces the hassle&eliminates unknown cosfs.
LAairBALANCE.com
�' r �' _ �R Contract#/P.o.# C32000A
� Change Order No. 1
����N.�.. : _ . �������a�' --
. . v ' ,�, Contingency: ES NO
Contract Purpose Civic Center Sheriff Substation HVAC Upgrades Account No. 450-4161-415-4001
Contractor's Name Anderson Air Conditioning, L.P. Pro�ect No. 763-1 i
,address: 2100 E. Walnut Avenue Vendor No. �$1 1 O
Fullerton, CA 92831
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
Su lemental Plans, S ecifications, and Directives dated Attached In ContraCt Price In Contract Price
Elimination of jobsite trailer 500.00
Elimination of project signage 522.59
Replacement of three (3) fan coil units in the basement 43,944.00
TOTALS: 1,022.59 43,944.00
NET CHANGE IN CONTRACT PRICE: 42,921.41
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + $1,081,300.00 CONTINGENCY:
Less: Expend. & Encumb.To Date: - $983,000.00 Amount Approved by Council: + $98,300.00
Less: This Change Order Amount: - $42,921.41 Less: Prior Change Order(s): $0.00
BALANCE OF BUDGET $0.00 Less:This Change Order: - $42,921.41
REMAINING FOR PROJECT: $55,378.59 Balance Remainin of Contin enc : $55,378.59
The amount of the Contract wiil be Increased by the Sum of: Forty-#wo Thousand Nine Hundred Twenty-one
and 41/100 Doilars ($42,921.41)
Contract C32000A Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to
as Owner.
Contract Time Extension 9 Days.
Revised Contract Total $ 1,025,921.41.
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1. The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement af the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising
out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct
and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as
well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included
above must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
DEPARTMENT HEAD CONTRACTOR Date
Accepted
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR JAN C. HARNIK, MAYOR Date
Approved
NOTE: No payments will be made prior
to City Manager and Council approval CITY MANAGER Date
Appraved
G:\PubWorks4Staft Raports12013Wpril 25\09 C01 C32000A Sheriff Substation HVAC1C01 for Anderson Air Condifioning C32000A.docx S22 Y2V@fS8 ...