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HomeMy WebLinkAboutEl Paseo Special Evnts Road Closure - 6CITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: APPROVE THE PREDETERMINED NUMBER OF SPECIAL EVENTS HELD ON EL PASEO AT SIX THAT REQUIRE SOME TYPE OF ROAD CLOSURE SUBMITTED BY: Frankie Riddle, Director of Special Programs APPLICANT: City of Palm Desert DATE: April 25, 2013 CONTENT: None Recommendation By Minute Motion, approve a total of six (6) Special Events to be held on El Paseo, including those five listed below, with the caveat that the sixth approved event is not held within the same month as those listed below, or if a competing event, it is not scheduled so as to have a negative impact on an existing event or on retail or restaurant businesses. Below are the existing five events on El Paseo or a side street (i.e., Larkspur) that requires some type of road closure: • Behind A Miracle in November (mid -November) • Martha's Village and Kitchen 5K Run/Walk in November (on Thanksgiving) • Golf Cart Parade in October (last Sunday in October) • Bunny Hop 5K Run/Walk in March/April (on Easter Sunday) • Fashion Week in March (during the last two weeks of March) Discussion City staff continues to receive requests from event sponsors and organizations to hold special events (e.g., 5K run/walks) on El Paseo. In staff's experience, most event organizers generally request holding their event in those months with the best weather (i.e., March, April, October, and November), which also happens to be the months that the above five regularly scheduled events take place. As such, it has become difficult to schedule additional events without negatively impacting existing events, staff time to oversee the events, and the operation of businesses and the street itself. As a result of the above, staff thought it might alleviate issues in the future to request City Council approval of a set number of events on El Paseo. This would assist staff in discussions with future event organizers as to why their request may be denied. STAFF REPORT APPROVE PREDETERMINED NUMBER OF EVENTS HELD ON EL PASEO APRIL 25, 2013 PAGE 2 It should be noted that if staff receives an exceptional event proposal that could have a significant revenue generating aspect to the City, such proposal would be brought before City Council for consideration. Fiscal Analysis There is no fiscal impact related to this request. Submitted By: Franki- : iddle Director of Special Programs Approval: ohn M. Wohlmuth City Manager CITY COUNCIL AC.' mF4 APPROVED Dtil,Go RECEIVED OTHER MEETING DATE AYES!1S6Y1S�iPe,+1j1P1. L(&alger, F>h�/7iK NOES! A/OYle ABSENT: NOV ABSTAIN! A\ /me VERIFIED BY: %1)k ���'�/' .� Original on File with City Clerk's Office ()u -( -./.--3