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Home My WebLink AboutC32050 - CO1/NOC - DW Irrigation Pump Renovation Contract No. C32050 � CITY OF PALM DESERT �-- � �r � PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF CHANGE ORDER NO. 1 AND ACCEPTANCE OF WORK FOR CONTRACT NO. C32050 WITH SOUTH WEST PUMP & DRILLING, INC., FOR THE DESERT WILLOW IRRIGATION PUMP RENOVATION (PROJECT NO. 850-13) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONSULTANT: South West Pump & Drilling, Inc. 53-381 Highway 111 Coachella, California 92236 DATE: August 22, 2013 CONTENTS: Change Order No. 1 Contractor Change Order Requests Notice of Completion Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C32050 in the total amount of$4,928.31 for the Desert Willow Irrigation Pump Renovation; 2. Authorize the transfer of$4,928.31 from contingency to base; 3. Authorize the Mayor to execute Change Order No. 1; and 4. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Funds for Change Order No. 1 are available in Course and Grounds Expenses, Account No. 441-4195-495-8092 (approved contingency). Staff Report NOC for Contract No. C32050— Desert Willow Irrigation Pump Renovation Page2of3 August 22, 2013 Backaround On January 24, 2013, the City Council authorized award of a contract to South West Pump & Drilling, Inc., (Contract No. C32050) for the renovation of seven irrigation pumps at the Desert Willow Golf Resort. On April 1, 2013, the Notice to Proceed was issued to South West Pump & Drilling. The contractor has completed the work, which included renovation of the seven pumps to improve efficiency, lower utility (water and electricity) costs for the golf resort, and minimize the possibility of emergency repairs to the aging infrastructure. Chanqe Order No. 1 The following changes to the contract have been requested: � �� _ ._ . . 1 Submersible Pum Re lacement $2,617.04 2 Su I 7 New 6" x 80" Column Pi e $2,311.27 Total $4,928.31 Once the irrigation pumps at the reclaimed water station were removed it was discovered that the existing submersible pump had fallen into the wet pit and was no longer functional. The contractor removed the submersible pump. The submersible pump prevents line loss and maintains the pressure so that the irrigation pumps function properly. The condition of the existing column pipe could not be determined until the irrigation pumps were pulled and inspected. The column pipe(s) were pitted, the metal seams were wearing thin, and all seven were in need of replacement. In order to keep the project moving and not delay the Reservoir Cover Replacement Project, the contractor pracured and installed a new submersible pump and new column pipes for all seven irrigation pumps. Staff recommends approval of Change Order No. 1 transferring $4,928.31 from contingency to base. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. G:1PubWorks�,Staff Reports�2013Wugust 22\Ot NOC DW IrrigaGon Pumps\SR NOC and COri1 DW Irriga6on Pumps.doc Staff Report NOC for Contract No. C32050 — Desert Willow Irrigation Pump Renovation Page 3 of 3 August 22, 2013 Fiscal Analvsis The initial contract amount was $109,140.94. The costs associated with Change Order No. 1 total $4,928.31 and will increase the contract amount to $114,069.25. The funding for these changes is available in the project contingency ($10,914.09). The estimated annual utility cost savings due to more efficient pump operations are $15,400. Southern California Edison rebates are estimated to be approximately $16,000 in total. Staff is in the process of submitting the final documents required for receipt of the cash rebates and On-Bill Financing. Prepared By: Heather Buck, Project Coordinator M in Alvarez Director of Economic Development Department Head: � ; �� Mark Gr ' nwood, P.E. � CiTYCOI1NCiLACTION Dire r Public Works AF�PROVED v nr�vrrn RECF.IVrD OTHER MI+�(�TING DATC � I S. Gibson, Director of Finance AY�,�;: Nt�r�: 1�Y'� A1341�:NT: L�1T�- Approval: At��r�t�vr: � ; � VEI�IFIEU 13Y: � Original on File with City Cler s Office n M. Wohlmuth, City Manager G:\PubWorks\Staff Reports\2013Wugust 22\01 NOC DW Irrigation Pumps\SR NOC and CO#1 DW Irrigation Pumps.doc '��j��'�' Contract#/P.O.# C32050 18362 Chan e Order No. 1 �'+1 F 9 �� ++��L�� 'u�� Contingency: YES X NO Contract Purpose Desert Willow Irrigation Pump Renovation Account tvo. 441-4195-495-8092 Consu�ta�t's Name South West Pump & Drilling, II1C. Project No. 850-13 Address: 53-381 Highway 111 vendor rvo. 3206 Coachella, CA 92236 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE Su lemental Plans, S ecifications, and Directives dated Attached In Contract Price In Contract Price Submersible Pum p Replacem ent 2,617.04 Supply7 New6"x80" Column Pipe 2,311.27 TOTALS: - 4,928.31 NET CHANGE IN CONTRACT PRICE: 4,928.31 JUSTIFICATION: Unforeseen additional repairs were discovered during pump renovation. TOTAL BUDGET FOR PRO.�CT: + 114,069.25 CONTINGENCY: Less: E�end. & Encumb. To Date: - 109,140.94 Amount Approved by Council: + 10,914.09 Less: This Change OrderAmount: - 4 928.31 Less: PriorChange Order(s): - BALANCE OF BUDGET Less: This Change Order. - 4 928.31 REMAINING FOR PROJECT: - Balance Remainin of Contin enc : 5 985.78 The amount of the Contract will be�ass� Increased by the Sum of: Four Thousand Nine Hundred Twentv-eiqht and 31/100 Dollars ($4,928.31). G:\PubWorks\StaFf Reports�2013Wugust 22\pt NOC DW Irrigation Pumps\Change Order No.1.doc See reverse ... Contract C32050 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $114.069.25 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR JAN C. HARNIK, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved G:\PubWorks\Staff Reports�2013Wugust 22\01 NOC DW Irrigation Pumps\Change Order No.t.doc See reverse ... �� p �r�,�,�� u -� � �� ` � � � s =��°��1l��f EP��.. � � r;�i�f;�� "��Y;� � � 7 � � May 29, 2013 , � � � � � � , � EMAIL: hbuck@cityofpalmdesert.org r�' Attn: Heather Buck � City of Palm Desert �, 73-510 Fred Waring Drive � Palm Desert, CA 92260 � � a ,� �-. �W ��- RE: Quote Submersible P.M. Pump Replacement �= Contract No. C32050 � � �' Desert Willow Golf Resort � � �"' , 38-995 Desert Willow Drive � � � . Palm Desert,CA 92260 . y Y..,. � Dear Ms. Buck � �: � ''' South West Pump&Drilling, Inc. is pleased to present the following estimate for your review. � �, - �: South West Pump & Drilling, Inc. guarantees that all work shall be free from defects in � workmanship and new materials for one (I) year from date of completion of the work. Any �� '� extensions on warranties will not include labor required to repair or replace parts, materials and � equipment. All guarantees and warranties are void if equipment fails due to misuse, such as over � pumping, short cycling, changes in system operating conditions, etc. . � � This estimate is valid for 30 days from date of issue and does include prevailing wage rates. � �; Payment will be required upon completion of the work. If the above referenced estimate and � payment terms meet your approval, please sign below and return one copy to our office. If you� �. have any questions, please feel free to contact me. , :�.. d . � ` Sincerely, � � � ,:�. 3�i,a��f e��'� �:. . `�' South West Pump&Drilling, Inc. Brian S.)effers, Branch Manager W„< Fu//payment will be required upon completion ot the work. Any amount unpaid at that time shall incur a service charge of l.S�per . month(l8�pe�annum)until paid. ln the event ot/egal adion to col%ct payments due, the p�evailing party sha0 be entided to - recover its attomeys'fees and court costs. A Calitomia co�po�ation. .f PROPOSAL '+'��` ��-�� ES��Wt4j� �� *�'��'� ��h�,�� Proposal No:P734 ��•?�;�C. �(2�1'�€tl'TlICI ��L��i Date:S/29/2013 o��,r��«�� : ��.��.�� Bill To: .._� _. .M...M. ... .�. __� �.�.�__ .__v�_ �___.� .�.,. __. . .____._s _��.__ �_._.�_... �_ City of Palm Desert � Contract No. C32050 ^ ��( Redevelopment Department Desert Willow Golf Resort } 73-510 Fred Waring Drive 38-995 Desert Willow Dr i � Palm Desert, CA 92260 i Palm Desert, CA 92260 � t r `��,��..�___�__� �_�._.�._ ' � �� ._.� .�..�� ._. _ �..,.� �� . ,� . .,� �.��. _.� __..m_��..._...._. .. _._� �.__�..�._. �,.�� . �_. � _.�__� ___ �� ___ �__—_-_ _—__� �_�.�.� M�..��..._ �e . ..�d.�. �.� �_. ..� .�--�„� f Job No:130203 Riverside County Customer P.O. Number. Description Extended Price Field Labor to Fish Out Submersible P. M. Pump From Bottom of Pump Station Sump - No Charge E Shop�abor to Remove Damaged 2"Drop Pipe, Submersible Pump End and Motor. Assemble New � 950.00 � � Submersible Pump End and Drop Pipe � � � Labor to Install Submersible P. M. Pump and Perform Start-Up 330.00 � � Supply New 2"Drop Pipe,25 GS 30,460 Volt Submersible Pump 1,238.00 ` � Freight Paid i E � f � ; , � � � � � } k i Payment will be required upon completion of the work. If the above referenced estimate and ( payment terms meet your approval, please sign below and return via fax. 760.398.2287 � ; _ _ _. m. � .. � �_ �.__ . __ _�_._�� _ . - Authorized Signature: Ttle: i Date: Purchase Order No.: Amount:$ 2,518.00 This Estimate is Valid for 30 Days Sales Tax:$ 99.04 Terms:Net 30 Days Deposit:$ 0.00 Thank You For Your Business! Total�Amount:$ 2,617.04� South West Pump&Drilling,lnc Request For Change 53-381 Highway 111 Status: Pending Coachella,CA 92236 Date: 07/03/13 Respond By Date: 07/10/13 Internal RFC No: 2 Heather Buck Internal Job No: 130203 City of Palm Desert Customer Job No: 850-13 Redevelopment Department 73-510 Fred Waring Drive Palm Desert,CA 92260 Desert Willow Irrigation Pump Desert Willow Golf Resort 38-995 Desert Willow Dr Palm Desert,CA 92260 Attn: Owner poc No: Description UM Quantity Unit Price Ext.Price Supply Column Pipe for Seven Pump Stations EA 7.0000 300.000000 2,100.00 Sales Tax 1.0000 168.000000 168.00 Freight 1.0000 43.270000 43.27 Total RFC: 2,311.27 Approved Change Order No: Accepted Date: Accepted By: Please sign and return a copy as soon as possible 1 of 1 To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORD/NG FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (CaL Civ. Code §3093— Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is OWNED by the CITY OF PALM DESERT, MUNICIPAL CORPORATION, a political subdivision of the State of California, whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA. 2. That the full name(s) and address(es) of the owner(s) of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner(s), as set forth in paragraph 1, is in Fee. 4. That on the 22nd day of Auqust 2013 a work of improvement described as Desert Willow Irrigation Pump Renovation Project— Contract No. C32050 on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was South West Pump 8� Drilling, Inc., 53-381 Highway 111, Coachella, California 92236. 6. That the real properties herein referred to are situated in the City of Palm Desert, County of Riverside, State of California, and is described as a portion of APN 620-400-019 and 620-400-029, Palm Desert, California 92260. CITY OF PALM DESERT Dated: By: Jan C. Harnik, Mayor STATE OF CALIFORNIA } }ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA,the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California,on this 22nd day of Auqust, 2013. RACHELLE D. KLASSEN, CITY CLERK Rev.Oct 02