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HomeMy WebLinkAboutPSAM - 2013 - New Yr's Eve 5K Run/Walk CITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: APPROVE PALM SRPINGS ART MUSEUM NEW YEAR'S EVE 5K RUNM/ALK RACE SUBMITTED BY: Frankie Riddle, Director of Special Programs APPLICANT: Arlene Amick Palm Springs Art Museum 72-567 Hwy 111 Palm Desert, CA 92260 (760) 423-5250 DATE: August 22, 2013 CONTENT: Course Map Recommendation By Minute Motion: 1. Approve Tuesday, December 31, 2013, date for the Palm Springs Art Museum New Year's Eve 5K Race; and 2. Approve Painters Path (from EI Paseo to Fred Waring Dr. — behind Desert Crossing) and Edgehill (from EI Paseo to Cahuilla Hills Park) Road Closures. Discussion The City of Palm Desert was approached by the Palm Springs Art Museum regarding a 5K fundraiser event proposed for December 31, 2013. This race is proposed to have approximately 2,000 participants, with proceeds benefitting the Palm Springs Art Museum. Staff reviewed various course options within the area of the museum. The course proposed by staff is believed to be the best option for this area given that the event is in its first year and actual participation numbers are unknown. In addition, the proposed early start/finish time should also create less of an impact to the residents and businesses along the course. The Museum is proposing to start the actual race at 8 a.m. with anticipated completion by 10 a.m. and cleanup including street reopening should be finished by noon. (Note: Reopening of streets will occur as runners progress north on Edgehill to Painters Path as a result Edgehill should reopened as soon as 10:30 — 11:00.) Runners will travel south on Edgehill first and then proceed north to Painters Path where runners will travel STAFF REPORT PALM SPRINGS ART MUSEUM NEW YEAR'S EVE 5K RACE AUGUST 22, 2013 PAG E 2 over the bridge and proceed along Painters Path behind Desert Crossing turning back to the museum before Fred Waring Dr. Painters Path should have no real impact as , there are no businesses or residents along this portion of the course. For those wishing to utilize the Bump and Grind Trail, alternate parking will be available. However, residents (approximately 16 homes) at the top west side of Edgehill and those in the Vista Paseo Community will be impacted. The Vista Paseo Community does have an emergency entrance/exit that residents should be able to temporarily utilize if needed. As for the 16 residents along Edgehill, there are cross streets within walking distance to homes that could be used if resident(s) need to leave home prior to the street being opened. Staff will require Palm Springs Art Museum to distribute notices to residents along the course of the event that will include date, time, road closures, alternate parking, etc. Fiscal Analvsis There is no fiscal impact related to this project. All costs related to the event will be covered by the event producer. Submitted By: , CTTY COUNtTI�,��'IOM APPROVED DF.NiED RECEIVED OTHER Fra ' Riddle MEET G DAT'E Director of Special Programs AYES: ' T l/1 � NOES: f ABSENT: Approval: ABSTAIN: VERIFIED BY: Original on File with City rk's Office �_� * Approved the recommendation as amended, with a date change to Saturday, January 4, 2014, instead M. Wohlmuth of December 31, 2013. Cit Manager � PALM SPR�NGS ' - ART MUS�UM IN PALM DESERT m.Gabn Fep Serkow�ky Sculpwra GarMn SK NEW YEARS EVE ART MUSEUM RACE December 31, 2013 8 AM Start Proposed Course * * (revised August 1, 2Q13f - Race start: Museum Parking Lot(72567 Hwy 111) - Right on Painters Path - tefC ort Edgehill - EdgehiiF up to Vista de Ffores Bridge - Qver bridge for approx 1/10 mile loop within Desert Cities Baptist Church parking lot (water stop sponsored by Church) - Back down Edgehill ta Painters Path - left on Painters Path over narrow bridge continuing Vllest past the rear of Target and the other "big box" store before looping prior to the intersection at Fred Waring, and proceeding East to the�nish line at the Art Museum parkirrg lot. • Note: course may vary slightly upon certi�ication * * Detaiied map with cones and k raifs to come later � . , s,��!`'� '��, , " .:g � ,#� +� � , � � �J�'e ��.�e'� �4'A'.. �`ry'Y r . 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