HomeMy WebLinkAboutRe-appoint - PGibson - IID ECAC CITY OF PALM DESERT
CITY CLERK DEPARTMENT
STAFF REPORT
REQUEST: REAPPOINTMENT OF THE DIRECTOR OF FINANCE/CITY TREASURER
PAUL S. GIBSON AS THE CITIES OF PALM DESERT'S AND RANCHO
MIRAGE'S REPRESENTATIVE TO THE IMPERIAL IRRIGATION DISTRICT'S
ENERGY CONSUMERS ADVISORY COMMITTEE (ECAC) FOR A FOUR-YEAR
TERM, JANUARY 2014 - DECEMBER 2017.
SUBMITTED BY: Rachefle D. Klassen, City Clerk, On Behalf of John M. Wohlmuth, City Manager
DATE: December 12, 2013
CONTENTS: • Staff Report
• November 19, 2013, Letter from Imperial Irrigation District
• Approved Staff Report from Prior Appointment- June 28; 2012
Recommendation
By Minute Motion, reappoint Director of Finance/City Treasurer Paul S. Gibson as the Cities of
Palm Desert's and Rancho Mirage's representative to the Imperial Irrigation District's(IID) Energy
Consumers Advisory Committee (ECAC) for a four-year term, January 2014 - December 2017.
Background
The Imperial Irrigation District created the ECAC in 1994 to provide advice and recommendations to its
Board of Directors regarding fiscal, strategic planning, and policy matters that affect the Energy
Department. Based on records located in the City Clerk's Department, Palm Desert's first representative
was Councilman Dick Kelly(appointed in 1996), followed by Director of the Office of Energy Management
Pat Conlon (appointed in 2008), RDA Senior Management Analyst Catherine Walker (appointed 2010),
and upon her departure from the City's employ, City Director of Finance/Treasurer Paul Gibson in 2012
to complete the balance of the existing four-year term to December 2013.
As the current appointee's term expires at the end of this month, and IID has requested that the Cities of
Palm Desert and Rancho Mirage either reappoint Mr. Gibson to their seat or make appointment of another
representative, staff believes it is in the City's best interest to recommend reappointment of Mr. Gibson.
Rancho Mirage City Manager Randy Bynder concurs. ECAC Bylaws require that the appointee reside
within IID's service area, which Mr. Gibson does.
Fiscal Analysis
There is no fiscal impact to the City with approval of this recommended reappointment.
Submitted by: CITYCOUNCILA��'ION
APPROVED � DENiED
RECEIVED OTHER
R helle D. K assen, MM , City Clerk MEET DA — �
AYES: �
roved: NOES:
ABSEN'ly �
ABSTAIN:
VERIFIED BY:
o n M. Wohlmuth, City Manager Original on File with City rk's Office
ttachments (as noted)
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November 19, 2013
Mr. John Wohlmuth, City Manager ;� ; �,r , r, ;. �.
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Mr. Randal K. Bynder, City Manager
City of Rancho Mirage
69-825 Highway 111
Rancho Mirage, CA 92270
RE: Energy Consumers Advisory Committee Seat
Dear Mr. Wolmuth and Mr. Bynder:
On behalf of the Imperial Irrigation District, we thank you for appointing and supporting
Mr. Paul Gibson as a member of the Energy Consumers Advisory Committee
representing the cities of Palm Desert and Rancho Mirage. IID recognizes his
dedication to the ECAC and the cities he represents and we appreciate his contribution
to the Committee.
The purpose of the 20-member ECAC is to provide advice and recommendations to the IID
Board of Directors regarding fiscal, strategic planning and IID Board policy matters affecting
the Energy Department.
According to the ECAC Seat Rotation Schedule, the terms of five seats including
Mr. Gibson's expire in December 2013. We recognize Mr. Gibson was appointed in
2012 to fill the vacancy left by a previous appointee. As the jurisdictional bodies who
appoint the City of Palm Desert/City of Rancho Mirage representative, you may choose
to reappoint Mr. Gibson to serve a full four-year term or appoint a new member to the
Committee. The only criteria we require is that he/she resides within IID's service area.
(ECAC Bylaws and Seat Rotation Schedule are enclosed for your information.)
ECAC meetings are held monthly on the first Monday of the month (excluding holidays)
beginning at 6:00 p.m. at the IID Boardroom in La Quinta. IID's video conference
capability enables real-time discussion between ECAC members in La Quinta and EI
Centro limiting the members' need to travel; however, IID will reimburse members for
mileage expenses to/from meetings.
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Mr. John Wolmuth and Mr. Randal K, Bynder
November 19, 2013
We thank you for supporting IID and its Coachella Valley energy customers with your
representation on the ECAC. We acknowledge and thank Mr. Gibson for his dedication
and contribution to the Committee.
Should you have questions, please contact me at 760-898-1877 or rgonzales@iid.com.
Sincerely,
r
(
RO�S M IA GONZALES
Coordinator, ECAC
Attachments: 1) ECAC Bylaws and 2) 2013 Seat Rotation Schedule
Copies: Mr. Paul Gibson, Mr. Carl Stills
� 4 _� • �
IMPERIAL IRRIGATION DISTRICT
Energy Consumers Advisory Committee II
D
Bylaws ►� -.---_
/�t 471�N1"J'(�!t'(1'll L.
ARTICLE 1. PURPOSE
Section 1.01 The purpose for which the Energy Consumers' Advisory Committee is
organized is to provide advice and recommendations to the Board of
Directors of the Imperial Irrigation District (the Board) conceming
certain issues to be addressed by the Board, regarding fiscal, strategic
planning, and IID Board policy matters, to the extent such matters
affect the Energy Department.
ARTICLE 2. APPOINTMENTS
Section 2.01 The Committee shall consist of twenty (20) members, all of whom shall
have equal voting privileges. Ten of these members shall reside in the
Coachella Valley service area, and ten of these members shall reside
in the Imperial Valley Service area. The Coachella Valley service area
is that portion of the IID electrical service area that is north of Salton
City and outside of the district boundaries of the IID.
Section 2.02 Each Imperial Irrigation District Director shall appoint two members to
the Committee from people residing within the Imperial Valley service
area. Ten (10) members shall be appointed from the Coachella Valley
as follows: six members are to be nominated by the city councils of La
Quinta, Indio and Coachella (two appointments each); one member to
be jointly nominated by Palm Desert and Rancho Mirage; and three
members to be nominated by the County of Riverside Board of
Supervisor District 4 (County). All members must reside within the
IID's electrical service area.
Section 2.03 One (1) District �ep�esentative shall be appointed by the Imperial
Irrigation District's General Manager and shall serve as Coardinator to
the Committee members. The General Manager, in an effort to ensure
compatibility, will work closely with the Committee's Chairperson in
appointing the Coordinator. The Coordinator shall serve at the will and
pleasure of the Imperial Irrigation District's General Manager.
ECAC Bylaws(qdopted February 4,2013)
Page 1
� . . ,
Section 2.04 A four year staggered term cycle shall be estabiished such that one
quarter of the Committee membership is replaced or reappointed each
year. As such, the Committee shall be divided into four equal groups,
with each group to serve a distinct staggered #our yea�term. Once the
four year staggered term cycle is established, the respective Director,
City Council or County Supervisor shalt appoint or reappoint a
qualified person for a four-year term. In the event a member resigns or
for some other reason is unable to complete his/her term of
appointment, that seat will be filled for the remainder of the term by
appointment of the respective Director, City Council or County
Supervisor responsible for filling that seat. In the event a Director, City
Council or County Supervisor chooses to appoint a person who has
previously been removed from the Committee for cause, ratification of
the appointment by a majority vote of the Committee is required. When �
a member of the Board leaves office, his/her successor may replace or
reappoint Committee members appointed by their predecessor for the
unexpired term of the Committee incumbent.
Section 2.05 If any member fails to attend three (3) consecutive Committee
meetings or five (5) meetings in any year during his or her term of
office, his or her position may be declared vacant by a majority of the
remaining members of the Committee making up a quorum at a
regularly scheduled meeting of the Committee. For purposes of this
section, failure to attend non-regularly scheduled meetings shall not be
counted. Further, by a vote of the majority of the remaining members,
the Committee may recommend to the respective Director, City
Council or County Supervisor the removal of a member for cause.
ARTICLE 3. MEETINGS
Section 3.01 Meetings of the Committee shall be held, alternately, in the Imperial
Irrigation District's William R. Condit Auditorium at 1285 Broadway, EI
Centro, California and in Imperial Irrigation District Board Room, 81-
600 Avenue 58, La Quinta, California. If either of these locations
becomes unavailable on the designated meeting night, the Chairman
may choose an alternate location and advise all Committee members
of the alternate meeting location.
Section 3.02. Each year at its regular meeting in December, the Committee shall
select officers and reorganize itseif as required by these Bylaws. In
such case as a sitting officer is unable to carry out his duties, a
replacement shall be elected by a majority vote of those present at the
ne�ct regularly scheduled meeting with a quorum present.
Section 3.03. Regular meetings shall be held on the first Monday of each month, at
ECAC Bylaws(Adopted February 4,2013)
Page 2
. . . .
a time specified by the Committee, unless such day falls on a legal
holiday, in which event the regular meeting for that month shall be held
at the same hour and place on the following week provided a quorum
will be present.
Section 3.04. Special meetings of the Committee may be called by the chairperson,
or, in his or her absence, the vice-chairperson, or by a majority of the
members of the Committee. Special meetings shall be held at the
Committee's regular meeting places, alternating between the
Coachella facility and the Imperial facility.
Section 3.05. Notices of an agenda for each regular and special meetings of the
Committee shall be mailed to each member and advisor no later than
the Friday immediately preceding each regular meeting and no later
than 72 hours preceding each special meeting. Minutes of any
preceding meeting will be included in the packet if available at the time
of mailing.
Section 3.06. All full meetings shall be held in compliance with the requirements of
the Ralph M. Brown Act (Chapter 9, Division 2, Title 5 of the
Government Code), and shall be open and public unless otherwise
authorized by law, or herein.
Section 3.07. A quorum shall consist of a majority of the members of the Committee.
In the absence of a quorum, a meeting of the Committee may be
adjourned from time to time by vote of a majority of the members
present, and no other business shall be transacted, however, the
meeting may continue only for informational purposes.
1
ECAC Bylaws(Adopted February 4,2013)
Page 3
. . • ,
Section 3.08. Each member is entitied to one (1) vote on each matter submitted to
tt�e meeting. Voting sfialf be by voice vote, unless a member demands
a roll call vote, in which event the Coordinator shall call the roll and
duly record the votes of each Committee member. There shall be no
voting by mail or proxy voting.
Section 3.09. Meetings of the Committee shatl be presided over by the chairperson,
or, in his or her absence, the vice-chairperson, or in the absence of
both, by a chairperson chosen by a majority of the members present.
Meetings shall be governed by the IID Bpard of Directors Governance
Manual (revised 12/18/07), Policy Number G-8, Rules of Order for
Board, insofar as such Ruies are not inconsistent with or in conflict
with these Bylaws.
Section 3.10 All full Committee meetings shall be open to the public and allow for
public comment with a limitation of five (5) minutes per speaker.
ARTICLE 4. OFFICERS
Section 4.01. The officers of the Committee shall be a chairperson and a vice-
chairperson.
Section 4.02. The Committee shall elect the chairperson and vice-chairperson
annually from its members. The chairperson and vice-chairperson
shall alternate each year between Imperiai Valley and Coachella
Valley. Elections shall be by a majority vote of those attending the
annual meeting, a quorum being present. Officers may be removed
from that position with cause, by a majority vote of the Committee, at
any meeting in which a quorum is present.
Section 4.03. The chairperson shall preside at all meetings of the Committee, and
shall, as required, serve ex officio as a member of all standing
subcommittees of the Committee.
Section 4.04. In the absence of the chairperson, or in the event of hislher inability or
refusal to act, the vice-chairperson shall perform all duties of the
chairperson, and when so acting shall have all powers of and be
subject to all restrictions on the chairperson.
Section 4.05 A recording secretary appointed by the Imperial Irrigation District will
be responsible for recording the proceedings of said meetings
submitting said minutes to the Committee fo� approval. The recording
secretary shall also be responsible for maintaining the originals of the
Bylaws, as well as amendments or any other alterations, after
ECAC Bylaws(Adopted February 4,2013)
Page 4
.. � � , .
approval by the Board of Directors and shall be maintained at the IID,
together with the book of minutes of all meetings of the Committee.
The minutes of the meetings shall include the time and place of the
meetings whether it be a regular or special meeting and of the
proceedings conducted at said meetings.
Section 4.06 The Coordinator shall be responsible for the giving of all notices in
accordance with the provisions of these Bylaws or as required by law
and the coordination of distributing presentation documents.
Section 4.07 The chairperson, with the advice of the Committee members, will
coordinate the preparation of the agenda with the Coordinator so that
appropriate notice can be given to the Committee, support staff, and
as required by law. All agenda items must be approved by the IID
Energy Manager or General Manager.
ARTICLE 5. MISCELLANEOUS PROVISIONS
Section 5.01. Committees. The Committee, from time to time, may designate two or
more of its members to investigate and report on such matters as the
Committee deem appropriate. Committee appointees shall constitute
either ad hoc subcommittees (appointed to investigate and report on a
specific, non-recurring matter) or standing subcommittees (appointed
with continuing responsibilities on specific, recurring matters). Without
prior authorization by the Committee, no subcommittee action will be
presented to the Board unless approved by a vote of the Committee
itself.
Section 5.02. Budaet and Strateqic Planninq Subcommittee. Without limitation, one
of the standing subcommittees to be appointed by the Committee shall
be the Budget and Strategic Planning Subcommittee. This
Subcommittee shall consist of five members, two each from Imperial
and Coachella valleys and the Committee chairperson, who shall work
with the !ID Board, annually, in reviewing the Energy Department
budget and related strategic planning. This Subcommittee shall submit
its recommendations to the full Committee and if no further review is
necessary, the full Committee will submit its recommendation directly
to the IID Board.
Section 5.03. Presentation Format. Items submitted to the Committee shall be in
an executive summary format which includes: (1) a clear statement of
the problem or definition of the work, (2) all altematives for completing
the work or solving the problem, (3) a cost benefit analysis for each
alternative, and (4) staff s recommendation which shall include all
reasoning and assumptions.
ECAC Bylaws(Adopted Fobruary 4,2013)
Page 5
, , , .
Section 5.04 Committee Analysis. tssues to be brought to the Committee shall
include: (1) budget and budget amendment issues, (2) s#rategic
planning issues, (3) policy issues to the extent they affect the Energy
Department, and (4) Energy rate structure issues.
Section 5.05. Fiscal Year. For purposes of these Bylaws, the business of the
Committee shall be conducted on a fiscal year basis commencing
January 1 of each year. All terms of office shall be deemed to begin on
January 1 and end on December 31.
Section 5.06. Comaensation or Expense Reimbursement. Members shall receive no
compensatian, salary, or ather stipend for their service as members.
Expenses incurred by members, if any, in connection with their
service, shall not be reimbursed unless pre-approved by the IID and in
accordance with IID policy. Expenses may include mileage
reimbursement to and from Committee meetings and/or tours
(reimbursed at the maximum allowed by the Internal Revenue Service
at the time of travel) or expenses incurred while attending energy
conferences.
Section 5.07 Committee Minutes and Communications. Copies of all minutes of the
Committee meetings will be forwarded, upon preparation, to all
members of the Imperial Irrigation District Board. Any other
communications with the Board of Directors by the Energy Consumers
Advisory Board shall be in writing, approved by a majority of those
present at the Committee meeting at which the statement or report is
prepared. Reports to the IID Board shall include a minority report at
the request of any member voting in the minority.
Section 5.48 Effective Date of Bvlaws and Amendments. Bylaws shall become
effective upon their adoption by the Imperial Irrigation District Board of
Directors. Amendments may be recommended by the Committee, by a
majority vote, for approval by the Imperial Irrigation District Board of
Directors.
Section 5.09 Construction. As used in these Bytaws the masculine gender includes
feminine and neuter, singular number includes the plural, and the word
"shall" is mandatory and the word "may" is permissive.
Section 5,10 The Bylaws shall be reviewed at a minimum of every three years.
Section 5.11 No actions expressing Committee opinions wiH be presented by the
Committee unless approved by the IID Board of Directors.
ECAC Bylaws(Adopted February 4,2073)
Page 6
. , . .
2013 ECAC Seat Rotation Schedule
Seats that wiii expire in Dec 2013 (year four)
Division 2,Seat 2 indio,Seat 2
Division 3,Seat 2 Palm Desert/Rancho Mirage Seat
Division 4,Seat 2
Seats that will expire in Dec 2014 (year one— repeat pattern)
Division 1,Seat 1 La Quinta,Seat 1
Division 5, Seat 1 CoacheNa,Seat 1
Riverside County,Seat 1
Seats that will expire in Dec 2015 (year two— repeat pattern)
. ,
Division 2,Seat 1 Indio,Seat 1
Division 3,Seat 1 Riverside County,Seat 2
Division 4,Seat 1
Seats that will expire in Dec 2016 (year threej
.
Division 1,Seat 2 La Quinta,Seat 2
Division 5,Seat 2 Coachella,Seat 2
Riverside County,Seat 3
*Nominating bodies(Board Members, Cities and County)will have the ability to change, replace or
reappoint members at any point.
2013 ECAC Members and Seat Allocations
Division 1,Seat 1 Mark Larson
Division 1,Seat 2 Michael Abatti
Division 2,Seat 1 Shorty Hickingbottom
Division 2, Seat 2 Gil Perez
Division 3,Seat 1 Gerald Gauna
Division 3,Seat 2 Freddie Nunez
Division 4,Seat 1 John Hernandez
Division 4,Seat 2 Eugene Bumbera
Division 5,Seat 1 Michael Anderson
Oivision 5,Seat 2 Esther Gomez
La Quinta,Seat 1 Lee Osborne
La Quinta,Seat 2 Mark Weber
Coachella,Seat 1 Richard Macknicki
Coachella,Seat 2 Eduardo Garcia
Indio,Seat 1 Lupe Ramos Watson
Indio,Seat 2 Vacant
Riverside County,Seat 1 Becky Broughton
Riverside County,Seat 2 Patricia Saleh
Riverside County,Seat 3 Steven Bayard
Palm Desert/Rancho Mirage Seat Paul Gibson
CITY OF PALM DESERT
STAFF REPORT
REQUEST: AUTHORIZE THE CITY MANAGER TO ASSIGN THE DIRECTOR
OF FINANCE TO FILL THE CITY OF PALM DESERT'S VACANT
SEAT ON THE ENERGY CONSUMERS ADVISORY COMMITTEE
FOR THE IMPERIAL IRRIGATION DISTRICT
SUBMITTED BY: Martfn Alvarez, Director of Economic Development
DATE: June 28, 2012
Recomrr�endation
By Minute Motion: Authorize the City Manager to appoint the Director of
Finance to fill the vacant seat on the Energy Consumers Advisory
Committee (ECAC) for the Imperial Irrigation District (I ID).
Backqround
IID's Energy Consumers Advisory Committee provides advice and recommendations to
the IID Board of Directors regarding fiscal, strategic planning, and Board policy matters
that affect the Energy Department. The Committee was created in 1994, and provides
critical advice to the board regarding all aspects of the Energy Department and its
operations. Since its inception in 1994, the ECAC has acted in an advisory capacity to
the board recommending actions of a variety of topics including budget needs, capital
expenditures, and pilot program needs. In addition to providing advice on these matters,
the Board of Directors has requested the Committee's input on the following items:
1. Developing an integrated energy resource plan.
The Energy Department has been tasked with development of an integrated
resource plan to optimize generation, transmission and distribution assets.
2. Developing a comprehensive infrastructure plan.
A comprehensive infrastructure plan comprises of conducting an inventory of all
existing physical assets throughout the enterprise.
3. Implementing a comprehensive financial strategy.
IID operates in an environment requiring financial objectives that maintain access to
credit markets at low cost to fund resource plans, fuel/energy supply strategies, as
well as infrastructure replacement and service capacity expansion strategies.
Staff Report
Appoint Staff to Imperial Irrigation District Energy Consumers Advisory Committee
June 28, 2012
Page 2 of 2
The committee was reconstituted in 2009, and is now comprised of 20 representatives
wi#h diverse backgrounds and expertise. In the Imperial Valley, each director is
responsible for the selection of two appointees for his or her division—totaling 10
representatives. The Coachella Valley is also represented by 10 members; however,
they are nominated by the cities and the county of Riverside. Indio, Coachella, and La
Quinta are allowed two nominations each, while Palm Desert and Rancho Mirage share
a delegate. The unincorporated areas are served by three representatives nominated by
the County. After nomination, each representative is then ratified by the IID board.
Nominee must reside in IID service territory. Mr. Gibson lives in IID service territory.
Staff recommends the City Manager appoint the Director of Finance to fill the vacant
seat representing the City of Palm Desert on the ECAC for IID.
Fiscal Analvsis
CITY COUNCILAC�ON
There is no fiscal impact with this request. pppROVED ✓ DE1V?Ep
RECEIVED p��
Submitted By: MEET G DA -
AYFS
--- NOES:
�' ABSF,IVT:
Ma in Alvarez AI3STAtN:
Director of Economic Development V[?I2(FIF.D BY:
Original on Fi1e with City rk's O�ce
Pau Gibson, Director of Finance
Approval:
;
i
J n M. Wohlmuth, City Manager
G:\rdalMartin Alvarez120121SR1ECAC Appointment 6-28-12.doc