HomeMy WebLinkAboutC30940A-B - Pln Rvw-Inspctn Svcs Md-yr Bdgt AdjstmntREQUEST:
SUBMITTED BY:
CONSULTANTS:
CITY OF PALM DESERT
BUILDING AND SAFETY DEPARTMENT
STAFF REPORT
INCREASE TO PLAN REVIEW / INSPECTION SERVICE
CONTRACTS MID -YEAR BUDGET ADJUSTMENT
Russell A. Grance, Director of Building and Safety
Scott Fazekas & Associates
9 Corporate Park, Ste 200
Irvine, CA 92606
(949) 475-2901
Willdan Engineering
650 E. Hospitality Ln., Suite 400
San Bernardino, CA 92408-3317
(909) 386-0200
DATE: February 14, 2013
CONTENTS: 1. Memo to City Manager requesting Mid -Year increase
Recommendation
By Minute Motion, authorize an additional expenditure of $30,000.00 for
professional service agreement (Contract No.C30940A) to Scott Fazekas &
Associates, and (Contract No.C30940B) to Willdan Engineering for building Plan
Review and Inspection services for the remaining fiscal year 2012/2013. This
increase shall not exceed a new cumulative total of $60,000.00 with the approval
of an additional appropriation of $30,000.00 conditioned per Council approval of
mid -year budget adjustment being heard at this City Council meeting. Funds are
available in General Fund Account No. 110-4420-422.30-10, as set forth in the
2012/2013 budget.
Discussion
The continued unanticipated level of construction in the City's northern sphere and Big
Horn development is driving the need for expanded contract professional engineering
Approved
P S� Gibson, Finance Director
e-eg,„9
MV Wohlmuth, City Manager
Staff Report — PLAN REVIEW / INSPECTION SERVICE CONTRACTS
Scott Fazekas & Associates
Willdan Engineering
February 14, 2013
Page 2
services. These professional engineering services are for more complex and structural
review for plan submittals.
Based on my budget report through the accounting period 2012-2013, the current YTD
expenditures are $27,075.78, with a remaining balance of approximately $2,924.22. It is
projected that an additional $30,000.00 will be necessary to carry this budget line item
through the balance of this fiscal year. The department has performed 534 plan reviews
FYTD and has only sent 6 to our consultant for plan check services. It is the intention of
the Department of Building and Safety to review the majority if not all of the plans
submitted with city staff, and utilizes the Consultant only on the more complex projects
for structural review and to supplement city services as necessary.
The additional appropriation of $30,000.00 will be applied to the Professional Services
Account No. 110-4420-422.30-10. It should be noted that when contract services are
utilized the cost is recoupable through plan check collected for that project.
Fiscal Analysis
The cost for Contract Services is recoupable through plan check and permit fees
collected for projects, and has been included in the annual Building Departments budget
for FY 2011-2012 (Acct. # 110-4420-422.30-10, $30,000.00 + $30,000.00 =
$60,000.00). No other fiscal impact is anticipated to the City.
Submitted By:
Russell A. Grance, birector of Building and Safety
CITY COUNCIL
APPROVED
RECEIVED
MEET I G D TE
AYES:
NOES:
ABSENT:
ABSTAIN: A ik
VERIFIED BY:
Original on File with
ON
DENTED
OTHER
f.'l
City erk's Office
CITY OF PALM DESERT
BUILDING & SAFETY DEPARTMENT
INTEROFFICE MEMORANDUM
To: John M. Wohlmuth, City Manager
CC: Paul S. Gibson, Finance Director
From: Russell A. Grance, Director of Building and Safety
Date: January 7, 2013
Subject: Mid -Year Budget Adjustment to Acct. 110-4420-422.30-10
Prof -Arch itectu ra l/E ng
I have completed a recent review of the Department's Prof-Architectural/Eng budget
account. Below, you will find my recommendation regarding the increase in the
"Professional Engineering" services provided to our Department by our consultants.
Increase of the "Professional Engineering" budget (account number 110-4420-
422.30-10) by an additional $30.000.
The continued unanticipated level of construction in the City's northern sphere and Big
Horn development is driving the need for expanded contract professional engineering
services. These professional engineering services are for more complex and structural
review for plan submittals.
Based on my budget report through the accounting period 2012-2013, the current YTD
expenditures are $26,899.38. The original $30,000 was divided up between two of our
plan check consultants in the following amounts:
Scott Fazekas & Associates $25,000 (Purchase Order)
Willdan Engineering $5,000 (Purchase Order)
We have exceeded Scott Fazekas & Associates original budget of $25,000.00 by
$1,149.38. Willdan's budget of $5,000.00 has a balance of $4,250.00. It is projected that
an additional $30,000 will be necessary to carry this budget line item through the
balance of this fiscal year. I understand that we have some salary savings from the
budgeted Building Inspector I position that went unfilled for the first half of the current
fiscal year. The department has performed 534 plan reviews FYTD and has only sent 6
to our consultant for plan check services. The FYTD construction valuation has seen an
increase of 25% over the same reporting period in FY 2011-2012.