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Home My WebLink AboutRes 2013-08 - Fuel Cell Permits & Microfilm FeesCITY OF PALM DESERT BUILDING & SAFETY DEPARTMENT STAFF REPORT REQUEST: AMEND RESOLUTION NO. 2012-37 DEVELOPMENT SERVICE FEES RELATIVE TO FUEL CELL PERMITS AND MICROFILM FEE SUBMITTED BY: Russell A. Grance, Director of Building and Safety DATE: February 14, 2013 CONTENTS: Exhibit I— Proposed Fuel Cell Permit Fees Exhibit II — Scanning Service Corp. Bid for Digital Imaging Resolution No. 2013-os Recommendation: Waive further reading and adopt Resolution No?o13-osamending fees relative to Fuel Cell permits and Microfilm fee. Backaround or Discussion: The City of Palm Desert offered fee-free permits for energy efficiency measures, such as photovoltaic, thermal solar, water heater, fuel cell, and HVAC permits. On June 14, 2012, the City Council passed Resolution No. 2012-37, which updated the Development Services Fees, and in effect, eliminated the fee-free permits. Since the implementation of new fees, staff has discovered that Fuel Cell permits were inadvertently missed during this approval process. It was staff's intention that Fuel Cell permits were to be included in the City Council action to amend Development Services Fees. Exhibit I outlines the proposed fees for both residential and commercial Fuel Cell installations. The proposed fees will match the fees currently charged for both residential and commercial photovoltaic systems. The only difference is that commercial plan check for Fuel Cells will be a one-hour ($168.00) plan check deposit versus a two hour ($336.00) flat plan check fee. The commercial Fuel Cell systems are much more complex to plan check based on historical data (7 hours for a 200kw system). The Department of Building and Safety staff has been inputting all of its fees into the new One-Solution software system. It was discovered during this audit that the Microfilm fee that has been historically charged for all permits issued was low based on the current rate the City is charged for archiving all its records. Staff Report AMEND RESOLUTION NO. 2012-37 February 14, 2013 Page 2 Exhibit II outlines the current rate that is charged based on the type of document that is being digitally archived. The current Microfilm Fee is based on 30 cents per sheet, regardless of the size or color of the document. A recent project that was inventoried calculated the Microfilm fee for the project consisting of 77 sheets at $23.10. The actual cost for that same project taking into account sheet size, would consist of 44 24" x 36" sheets and 33 8'/"x11" sheets sent to be digitally scanned, would cost $37.50. Staff is recommending covering the cost of archiving based on the rate in which we are charged per our bid agreement with Scanning Service Corp. This increase will cover the actual cost for each project based on an inventory of all documents in size and type. Fiscal Analvsis The proposed amended fees for F u e I C e I I s a n d M i c r o f i I m h e I p cover staff s time spent for permit issuance, plan check, and field inspections and archiving of all documents. CITY COUNCILAC,'�`ION APPROVED `� Dr,��,�,�,+ RECE VED OTHER�b�� Submitted By: .---1��a�l��-()��'_ MEET G DA r �7� ��,� 3 AYES: ,� , � �� NOESr � �� , ABSENT: ��-� Rus�el! A. Grance, Director of Building & Safety ABSTAIN: � J � VERIFIED BY: �� 1 � � , 4riginal on File with City rk's Office Appro � Paul S. Gibson, Director of Finance ohn M. Wohlmuth, City Manager „ Is canning Service Corp June 13, 2012 � • - C�UE�i � 1�S �- SOLUTIONS For �Digita! Imaging of Buiiding Permit Records and Plans Scanning Service Ca�poratlon is providing this bid to convert the correspondence, permita, plans and mkxoAche M digihal image in Questys jormat Aq documeMs will be indexed in accordance with the city's �uestys. COSt Descrip�on Buiidtng Permib/Correspondence Plans Cotor photos . Microflche Microflche Pick up & Delivery CDs for transfer Indexing Document Size 8.5x11” up to 11x17" C, D,,E & F Up to 8.5x1 i" 16mm 35mm Per file Unit Cost $0.07 $0.80 $0.11 $0.18 $0.35 Nc Nc $0.08 There are no pick up/delivery cost as long as we do pickups every tw�o months as compared to every moMh. This bid is valid for 90 days. If you have any questi�ons, please feel free to caq. Sirtcerely, Michael Friedman President EXHIBIT II 15513 Cleveland Dr • Fanlana. CA 92338 •(909) 81�2329 RESOLUTION NO. 2013-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT AMENDING RESOLUTION 2012-37, AS IT RELATES TO THE BUILDING AND SAFETY FEE SCHEDULE FOR FUEL CELL PERMIT AND MICROFILM FEES WHEREAS, the City Council of the City of Palm Desert, California, did on July 8th, 2004 approve the "Cost of Services Study" as the City's model and policy for all future service fees' adjustments; and WHEREAS, this nexus study set forth a mechanism for ensuring that fees adopted by the City for development services rendered do not exceed the reasonable estimated cost of providing the services; and WHEREAS, the City Council of the City of Palm Desert on June 14, 2012 passed Resolution NO. 2012-37, this updated the Development Services Fees, and in effect, eliminated all fee-free permits. Since the implementation of new fees, staff has discovered that Fuel Cell permits were inadvertently missed during this approval process. In addition Microfilm fees being collected at the time of permit issuance is insufficient to cover the actual cost of digitizing said documents. NOW THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF THE CITY OF PALM DESERT DOES HEREBY AMEND THE BUILDING AND SAFETY FEE SCHEDULE AS IT RELATES FUEL CELL PERMIT AND MICROFILM FEES AS FOLLOWS: Section 1: The Development Fee Schedule for specific services provided to its citizens by the City of Palm Desert attached as "Exhibit A", hereto is hereby approved and adopted. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California at its regular meeting held this day of , 2013, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA iR Ieiluapisab - Hap land te!JJ wwoj-aielionoToyd in to 0 Ie!Wuapisaa-D!eliono2ogd rD 3 rt H rD tin 0 VT V aaj liwJadIaaj ase8 to CO r,' 0 r(o 3 CD ▪ —I 0. N 5 00 3 O 0 c O. 3 rD p� rn-r -G of rD aaj wnw!u!N d rD t7 i .• to tft A O� A V A A N A 0 O v A z 0 rt CD sae j muued !lao land m c RESOLUTION NO. 2013-08 EXHIBIT A BUILDING AND SAFETY Fee Schedule Flat Fee 1. Permlt Issuance RESIDENTIAL SINGLE FAMILY DWELLINGS" 2, 1-2.500 sq ft Single Family Dwelling Custom or Tract Model Plan Check. Architectural Plan Check. Structural Inspection 3. 1-2.500 sa ft Tract Production Model Revised Plan Check. Architectural Plan Check, Structural Inspection 4. 1-2.500 sa ft Production Model Unchanaed Plan Check, Architectural Inspection 5. 2,501sa ft or Larder Custom or Tract Model Single Family Dwelling Plan Check. Architectural Plan Check, Structural Inspection 6. 2.501 sa ft or Laraer Model Production Revised Plan Check, Architectural Plan Check, Structural Inspection 7. 2.501 so ft or Larper Sinale Famlly Production Unchanged Plan Check. Architectural Plan Check, Structural Inspection 8. Residential Remodel Plan Check. Architectural Inspection 9. Residential Remodel over 500 sq.ft. Plan Check. Architectural Inspection 10. Residential Alteration per $3.000 value' Plan Check. Architectural Inspection FAMILY DWELLINGS 11. Up to 15.000 sa ft Multiple Famlv Dwellina Plan Check. Architectural Plan Check. Structural Inspection 12. 15.001 sa ft and Laraer Multiple Family Dwelling Plan Check. Architectural Plan Check. Structural Inspection $105.00 Fee Per So Ft $0.50 $0.22 $1.14 $0.27 1 $0.12 $1.10 1 $0.20 $1.02 1 $0.37 $0.18 1 $0.80 1 $0.25 $0.08 $0.80 $0.24 $0.08 $0.57 $0.70 $0.86 $0.57 $0.56 $168.00 $15900 $0.20 $0.10 $0.36 $0.18 $0.10 $0.30 2/7/2013 1 RESOLUTION NO. 2013-08 Item COMMERCIAL/IN DUSTRIAL 13. 1.30.000 sa ft Concrete Improved Plan Check. Architectural Plan Check. Structural Inspection 14. 30.001 sq ft and Larger Concrete Improved Plan Check, Architectural Plan Check. Structural Inspection 15. 1.30.000 sa ft Masonry Improved Plan Check. Architectural Plan Check. Structural Inspection 16. 30.001 sa ft and Larger Masonry Improved Plan Check. Architectural Plan Check. Structural Inspection 17. 1-30.000 sa ft Wood Frame Improved Plan Check. Architectural Plan Check. Structural Inspection 18. 30.001.50.000 sa ft and Larger Wood Frame Plan Check. Architectural Plan Check, Structural Ins, rction $0.24 $0.08 $0.27 $0.21 $0 07 $0.21 $0.26 $0.13 $0.30 $0.22 $0.10 $0.24 $0.21 $0.10 $0.32 $0.22 $0.10 $0.29 GARAGE STRUCTURES 19. 0.600.000 sa ft and Larger Plan Check. Architectural Plan Check. Structural Inspection FROVEMENTS 20. 5.000 sa ft Tenant Improvement Plan Check. Architectural Plan Check. Structural Inspection 21. 15.000 sa ft Tenant Improvement Plan Check. Architectural Plan Check. Structural Inspection 22. 15.001.25.000 aq ft Tenant Improvement Plan Check. Architectural Plan Check, Structural Inspection 23. 25.001-50.000 so ft and Larger Tenant Improvement Plan Check. Architectural Plan Check. Structural Inspection $0.06 $0.04 $0.08 $0.18 $0.07 $0.30 $0.15 $0.05 $0.23 $0.13 $0.07 $0.21 $0.12 $0.07 $0.18 2/7/2013 2 RESOLUTION NO. 2013-08 IItem I Flat Fee Fee Per S Ft • e OM& I IW I Yd l6 iLI!il a is 1111 I i I ailimi 6ioJIIWWIrIY116iII�i1�YL ItiWLl i 124. Residential Re -roof Inspection 1 $159.00 1 1 125. Commerclalllndustrlal Re -roof Inc.: ction PLUMBING 26. Each Plumbing Fixture $318.00 Inspection 27. Plumbina Re -pipe or Repair Residential Inspection 28. Plumbing Re -pipe or Repair Commercial Inspection 29. Water Service Replacement Inspection 30. Water Heater Each Standard Tier I Tier 11 31. Gas Pipe Each 50 ft or Fraction Thereof Inspection • $159.00 $159.00 8159.00 $159.00 880.00 $58.00 $46.00 $159.00 32. Mechanical Appliances Each Residential Inspection 1 $159.00 33. Mechanical Appliances Each Commercial/Industrial $318.00 $159.00 Inspection 34. Mechanical Ducts Each 50 ft or Fraction Thereof Inspection 35. Mechanical Outlets or Inlets Each Inspection 36. HVAC Replacements Residential Standard 16 SEER 18 SEER 37. HVAC Replacements Commercial/industrial Standard 16 SEER 18 SEER 38. Installation of PV Solar System Inspection 39. Pool Heater Replacement (Natural Gas) Inspection 40. Electrical Plug. Switch or Similar Outlet - Flve Each or Fraction Thereof I Inspect/on 141. Electrical Appliance Each I Inspection 42. Motors/Device I Inspection `43. Busway Each 50 ft or Fraction Thereof 1 Inspection 44. Conduit Each 50 ft or Fraction Thereof Inspection 45. Electric Service Up to 200 Amps Inspection 46. Electric Service 201-400 Amps Inspection 47. Electric Service 401.600 Amps Inspection 48. Electric Service Over 600 Amps inspection E159.00 $111.30 $135.15 $159.00 $239.00 $203.15 $167.30 $159.00 $159.00 $159.00 $159.00 $159.00 $159.00 $159.00 $159.00 $239.00 $318.00 $318.00 2/7/2013 3 RESOLUTION NO. 2013-08 Item Flat Fee Fee Per Sq Ft 49. Over Submittal and Two Corrections Plan Check 50. lnsoections After One Inspection Inspection 51. Building Official Variance Consideration Plan Check 52. Appeals Board Application Plan Check 53. Parking Lot Re -striping Plan Check Inspection 54. Minimum Fee Plan Check Inspection 55. Block 1 Retaining Wall Inspection 56. Swimming Pool inspection 57. Mills Acts Application Fee 58. Mills Acts Contract Initiation Fee (deposit) 59. Fuel Cell Permit and Plan Check Residential Plan Check Inspection Commercial Plan Check (Deposit for hourly) Inspection 60. Microfilm Fee 8.5 x 11 up to 11 x 17 Der sheet 24 x 36 per sheet (C.D.E & F) Color photos uo to 8.5 x 11 61. Discretionary Prolects Hourly Rate: DBS = Director of Building & Safety PCM = Plan Check Manager BI = Building Inspector BPC = Building Permit Specialists (Blended Rate) FSI = Fire Safety Inspector FSS = Fire Safety Supervisor $336.00 $159.00 $531.00 $885.00 $504.00 $636.00 $168.00 $159.00 $159.00 $318.00 $318.00 $1.000.00 $168.00 $159.00 $168.00 $159.00 $0.07 $0.80 $0.11 $177.00 $168.00 $159.00 $140.00 $113.00 $125.00 Note' Additional Services for which a fee has not been established shall be charged at the City's fully burdened hourly rate. Trust Deposit Fee reflects the initial amount of deposit for a given application A billable hourly rate for Director of Building & Safety and/or City Attorney will be billed against the deposit supplied by the applicant at the time of submittal Applicant will be notified when initial deposit is near depletion and additional funding is required. Upon project completion any funds remaining in the deposit will be returned to the applicant. 2/7/2013 4