HomeMy WebLinkAboutC32000A Civic Ctr Sheriff Substation HVAC (763-11) Contract C32000A
CITY OF PALM DESERT
PUBLIC WORKS
STAFF REPORT
REQUEST: AUTHORIZE AWARD OF CONTRACT NO. C32000A TO
ANDERSON AIR CONDITIONING, L.P., FULLERTON,
CALIFORNIA, FOR THE CIVIC CENTER SHERIFF SUBSTATION
HVAC UPGRADES IN AN AMOUNT NOT TO EXCEED $983,000
(PROJECT NO. 763-11)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Anderson Air Conditioning, L.P.
2100 E. Walnut Avenue
Fullerton, California 92831
DATE: January 10, 2013
CONTENTS: Contract Agreement and Bonds
Contractor's Proposal
Recommendation
By Minute Motion:
1. Authorize the award of Contract No. C32000A to Anderson Air
Conditioning, L.P., Fullerton, California, for the Civic Center Sheriff
Substation HVAC Upgrades in an amount not to exceed $983,000
(Project No. 763-11);
2. Authorize the Director of Finance to set aside 10 percent ($98,300) as
contingency;
3. Reallocate $400,000 from the Civic Center and Chamber Restroom
Remodel projects in the Building Maintenance Account 450-4161-415-
4001 to the Sheriff SubStation HVAC project; and
4. Authorize the Mayor to execute the contract.
Contract No. C32000A
Staff Report
Award C32000A for Civic Center Sheriff Substation HVAC Upgrades (Project No. 763-11)
Page 2 of 3 '
January 10, 2013
Backqround
The Riverside County Economic Development Agency (EDA) has leased the Civic
Center Sheriff Substation from the City for the past year. The current ten year lease
requires that the City be responsible for capital improvements to the facility such as the
replacement of the aging HVAC system. Currently, the backup HVAC system (chiller) is
being used and maintenance costs are increasing rapidly. The main system (ice
harvester) has not been in use for many years. The existing HVAC equipment at the
Civic Center Sheriff Substation is original to the building and replacement of the aging
equipment is necessary to support the critical nature of the 911 dispatch center. The
scope of work includes, but is not limited to the following:
• Removal and replacement of existing equipment with more energy efficient
technology.
• Removal of existing non-functioning ice harvester and infill of below ground
storage tank.
• Replacement of chiller, boiler, air handler, cooling tower, 11 Variable Air Volume
boxes (VAV), 2 fan coils, 21 fan coil units, and pumps.
• New energy management control system.
On December 1 and December 6, 2012, staff advertised the Notice Inviting Bids for
Civic Center Sheriff Substation HVAC Upgrades, and on December 21, 2012, sealed
bids were opened by the City Clerk. Below is a summary of the bids received:
Com an Name Cit Base Bid
Anderson Air Conditionin Fullerton, CA $983,000
Dalke & Sons Riverside, CA $1,137,000
F.M. Thomas Brea, CA $1,300,000
Anderson Air Conditioning, L.P., located in Fullerton, California, was the lowest
responsive bidder and staff recommends approval. Staff has reviewed the contractor's
qualifications and found them to be in accordance with the type of work being performed
in this contract.
Fiscal Analvsis
The project is over the budgeted amount and the engineer's estimate; however, with the
reallocation of funds from the Civic Center and Chamber Restroom Remodel projects,
the project is fully budgeted if approved. Additional costs of approximately $5,000 may
be incurred for reproduction services, special inspection services, and other associated
work required to complete this project.
G:\PubWorkslStaff Reports\2013Uanuary 10W2 Award C32000A Shenff Substatlon HVAC Upgrades 763-71�,SR-Award C32000A ShenH Subsiation HVAC 763-11.doc
Contract No. C32000A
Staff Report
Award C32000A for Civic Center Sheriff Substation HVAC Upgrades (Project No. 763-11)
Page 3 of 3
January 10, 2013
However, reduced maintenance costs and additional energy efficiencies may be
realized with the use of current technology.
Prepared By:
� CITY COUNCILv�TI4N
/� AP ROVED DErTIFD
Heather Buck RECEIVED OTHER
Project Coordinator MEETI G DA �"� � �
AYES: �C� 1"Ji�l� f/?!
Depart e t ead: NOES:_ ��
ABSENT: �-
A�3STAIN: m
VERIF(F,D BY:
Mark re nwood, .E. Original on File with City erk's Office
Direct r o Publi orks
�
,J
Pa I S. ibs n irector of Finance
A roval:
�
o n M. Wohlmuth, City Manager
G:\PubWorks\Staff RepoAs�2013Uanuary 10\02 Award C32000A Shenff Substation HVAC Upgrades 763-11\SR-Award C32000A Shenff Substation HVAC 763-11.doc
Contract No. C32000A
AGREEMENT
THIS AGREEMENT is made and entered into this 10th day of January, 2013, by
and between City of Palm Desert, California, hereafter called "CITY" and Anderson Air
Conditioninq, L.P. hereinafter called "CONTRACTOR".
WITNESSETH
RECITALS:
CONTRACTOR has submitted to CITY its Contractor's Bid for the construction of CITY
Project,
1. CIVIC CENTER SHERIFF SUBSTATION HVAC UPGRADES, PROJECT NO.
763-11, CONTRACT NO. C32000A, in strict accordance with the Contract
Documents identified below, CITY has accepted said Bid.
2. CONTRACTOR states that it has re-examined its CONTRACTOR'S Bid and
found it to be correct, has ascertained that its Subcontractors are properly
licensed and possess the requisite skill and forces, has examined the site and
Contract in accordance with the Contract Documents for the money set forth in
its Bid to be paid as provided in the Contract Documents.
AGREEMENT:
IT IS AGREED BY THE PARTIES AS FOLLOWS:
1. Contract Documents: The entire contract consists of the following: (a) The
Agreement; (b) The Notice Inviting Bids; (c) The Instruction to Bidders; (d) The
Contractor's Bid; (e) The Bidder's Bond; (f) The Performance Bond; (g) The
Payment Bond; (h) The General Specifications; (i) The Special Provisions; (j)
The Standard Specifications as modified in other portions of the Contract
Documents; (k) The Plans; (I) Addenda Nos. 1; (m) Any Change Orders issued;
(n) Any additional or supplemental specifications, notices, instructions and
drawings issued in accordance with the provisions of the Contract Documents.
All of said Documents presently in existence are by this reference incorporated
herein as if here set forth in full and upon the proper issuance of their documents
they shall likewise be deemed incorporated.
2. Contractor shall commence the work within ten calendar days after the date of
the Notice to Proceed and will do all things necessary to construct the work
generally described in Recital No. 1 in accordance with the Contract Documents
and will complete said work within 140 Calendar Days from the Notice to
Proceed date to the satisfaction of the Engineer.
3. Contractor agrees to indemnify, defend and save CITY and its officers, agents
and employees, and the Engineer harmless from:
Contract No. C32000A
a. Any and all liability, claims, damages, losses or injuries to any person or
other entity, including injury to Contractor's employees, and all claims
which arise from or are connected with the negligent performance of or
failure to perform the work or other obligations of this Agreement, or which
are caused or which are claimed to be caused by the negligent or
intentional acts or omissions of Contractor, its subcontractors, its agents
or employees, and, all expenses of investigating and defending against
same,
b. Any and all liability, claims, damages�, losses or injuries to any and all
contractors, subcontractors, material-men, laborers, or any other person,
firm or corporation furnishing or supplying work, services, materials or
supplies in connection with the performance of the Agreement.
c. Attention is directed to the General Specifications - Claims, Liability, and
Indemnity Agreement/Hold Harmless sections, which specifications are
made part of this Agreement as set forth in Agreement paragraph 1,
above.
d. Attention is directed to Section 6-9, "Liquidated Damages" of the Standard
Specifications and is hereby amended to substitute the "City of Palm
Desert" in place of "Agency." Liquidated damages shall be $2,000 dollars
per calendar day of delay.
4. Should any litigation or arbitration be commenced between the parties
concerning the works of improvements as referenced herein, the prevailing party
in any such litigation, being the CITY or the Contractor, should be entitled to a
reasonable sum for attorney's fees incurred in any such litigation relating to this
Contract.
5. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
6_ Contractor shall be paid in the manner set forth in the Contract Documents the
amount of its Bid as accepted by CITY, subject to such additions and deductions
as may be made pursuant to the Contact Documents and applicable law.
Satisfactory Performance: The prime Contractor agrees to pay each
Subcontractor under this prime contract for satisfactory performance of its
contract no later than 10 days from the receipt of each payment the prime
Contractor receives from City of Palm Desert. Any delay or postponement of
payment from the above referenced time frame may occur only for good cause
following written approval of the City of Palm Desert.
Release of Retention: The prime Contractor agrees further to release retention
payments to each Subcontractor within 30 days after the Subcontractor's work is
satisfactorily completed. Any delay or postponement of payment from the above
Contract No. C32000A
referenced time frame may occur only for good cause following written approval
of the City of Palm Desert.
7. Execution of the Agreement by the parties constitutes their agreement to abide
by all applicable provisions of the California Labor Code; constitutes contractor's
certification that he is aware of the provisions of said Code and will comply with
them; and further constitutes Contractor's certification as follows
"I am aware of the provisions of Section 3700 of the California Labor Code which
requires every employer to be insured against liability for worker's compensation
or to undertake self insurance in accordance with the provisions of that Code,
and I will comply with such provisions before commencing the performance of the
work of this contract."
IN WITNESS WHEREOF the parties hereto have executed or caused to be
executed by their duly authorized officials, this Agreement which shall be deemed an
original on the date first above written.
CONTRACTOR:
BY: ATTEST BY:
Signature to be notarized
TITLE: TITLE:
CITY:
BY: ATTEST BY:
Signature to be notarized
TITLE: Mavor of Palm Desert, CA TITLE: City Clerk of Palm Desert, CA
APPROVED AS TO CONTENT: APPROVED AS TO FORM:
MARK GREENWOOD, P.E. DAVID J. ERWIN
DIRECTOR OF PUBLIC WORKS CITY ATTORNEY
Contract No. C32000A
CONTRACTOR ACKNOWLEDGMENT
State of California )
) SS.
County of )
On , 20_, before me, , a
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies),
and that by his/her/their signature(s) on the instrument the person(s), or the entity
upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California
that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (seal)
CITY ACKNOWLEDGMENT
State of California )
) SS.
County of Riverside )
On , 20_, before me, , a
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies),
and that by his/herltheir signature(s) on the instrument the person(s), or the entity
upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California �
that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (seal)
Contract No. C32000A
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: That whereas the City of Palm Desert has
awarded to Anderson Air Conditioninq, L.P. hereinafter designated as the "Principal", a
contract for:
CIVIC CENTER SHERIFF SUBSTATION HVAC UPGRADES
PROJECT NO. 763-11
CONTRACT NO. C32000A
WHEREAS, said Principal is required under the terms of said contract to furnish
a good and sufficient bond for the performance of said contract:
NOW THEREFORE, WE, the
Principal, and as Surety, are held and
firmly bound unto the City of Palm Desert hereinafter called the City, in the penal sum of
Dollars ($ ), being 100°/a of the contract amount in lawful money of the
United States of America for the payment of which sum well and truly to be made, we
hereby bind ourselves, our heirs, executors, administrators, and successors, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if the above bounded
Principal, his executors, heirs, administrators, and successors, or assigns, shall in all
things stand to and abide by, and well and truly keep and perform the covenants and
agreements in the said contract and any alterations thereof made as therein provided,
on his or their part, to be kept and performed at the time and in the manner therein
specified, and in all respects according to their true intent and meaning, and shall
indemnify and save harmless the City, its officers and agents, as therein stipulated, then
this obligation shall become null and void; otherwise, it shall be and remain in full force
and virtue.
And the said Surety, for value received, hereby stipulates and agrees that no
change, extension of time, alteration or addition to terms of the contract or to the work to
be performed thereunder or the specifications accompanying the same shall in any wise
affect its obligations on this bond, and it does hereby waive notice of any such change,
extension of time, alterations or additions to the terms of the contract or to the work or
the specifications.
Should it become necessary for the City to institute a lawsuit or any other legal
proceeding to enforce the terms and conditions of this bond, then all costs of said
proceeding, including attorneys' fees, shall be awarded to the prevailing party.
Page 1
Contract No. C32000A
IN WITNESS WHEREOF, identical counterparts of this instrument, each of which
shall for all purposes be deemed an original thereof, have been duly executed by the
Principal and Surety above named, on this day of , 20 .
SURETY PRINCIPAL
BY: BY:
INSURANCE COMPANY and/or AGENT
ADDRESS
TELEPHONE NUMBER
State of California )
)
County of )
On before me,
personally appeared
, who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
Page 2
Contract No. C32000A
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS:
THAT WHEREAS, the City of Palm Desert (sometimes referred to hereinafter as
"Obligee") has awarded to Anderson Air Conditioninq, L.P. (hereinafter designated as
the "CONTRACTOR"), an agreement dated January 10, 2013 described as follows:
CIVIC CENTER SHERIFF SUBSTATION HVAC UPGRADES, PROJECT NO. 763-11,
CONTRACT NO. C32000A, (hereinafter referred to as the "Contract"); and
WHEREAS, said CONTRACTOR is required to furnish a bond in connection with said
Contract, and pursuant to Section 9100 of the California Civil Code;
NOW, THEREFORE, we, , the undersigned
CONTRACTOR, as Principal, and a corporation
organized and existing under the laws of the State of , and
duly authorized to transact business under the laws of the State of California, as Surety,
are held and firmly bound unto the City of Palm Desert and to any and all persons,
companies or corporations entitled to file stop payment notices under Section 9100 of
the California Civil Code, in the sum of Dollars ($ ), said sum being not less
than one hundred percent (100%) of the total amount payable by the said Obligee under
the terms of the said Contract, for which payment well and truly to be made, we bind
ourselves, our heirs, executors and administrators, successors and assigns, jointty and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if said CONTRACTOR, his or
its heirs, executors, administrators, successors or assigns, or Subcontractors, shall fail
to pay for any materials, provisions or other supplies, implements, machinery or power
used in, upon, for or about the performance of the Public Work contracted to be done,
or to pay any person for any work or labor of any kind, or for bestowing skills or other
necessary services thereon, or for amounts due under the Unemployment Insurance
Code with respect to such work or labor, or for any amounts required to be deducted,
withheld, and paid over to the Employment Development Department from the wages of
employees of said CONTRACTOR and his or its Subcontractors pursuant to Section
13020 of the Unemployment Insurance Code with respect to such work and labor as
required by the provisions of Section 9100 et seq. of the Civil Code, or for any amounts
required to be deducted, withheld, and paid over to the Franchise Tax Board or Internal
Revenue Service from the wages of employees of the CONTRACTOR or his or its
Subcontractors, the Surety or Sureties hereon will pay for the same in an amount not
exceeding the sum specified in this bond, otherwise the above obligation shall be void.
In addition to the provisions herein above, it is agreed that this bond will inure to the
benefit of any and all persons, companies and corporations entitled to serve stop
payment notices under Section 9100 of the Civil Code, so as to give a right of action to
them or their assigns in any suit brought upon this bond.
The Surety, for value received, hereby stipulates and agrees that no change, extension
of time, alteration or addition to the terms of the said Contract or to the work to be
Page 3
Contract No. C32000A
perFormed thereunder or the Specifications accompanying the same shall in any way
affect its obligations on this bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the
Specifications.
No final settlement between the Obligee and the CONTRACTOR hereunder shall
abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
CONTRACTOR and Surety agree that if the Obligee is required to engage the services
of an attorney in connection with the enforcement of the bond, each shall pay Obligee's
reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this
day of , 20
PRINCIPAL/CONTRACTOR: SURETY:
(Typed Name of CONTRACTOR) (Typed Name of Surety)
By: By:
(Signature) (Signature of Attorney-in-Fact)
(Typed Name and Title) (Typed Name of Attorney-in-Fact)
The rate of premium on this bond is $ per thousand.
The total amount of premium charged: $
(the above must be filled in by corporate surety).
IMPORTANT: Surety companies executing bonds must possess a certificate of
authority from the California lnsurance Commissioner authorizing them to write surety
insurance defined in Section 105 of the California lnsurance Code, and if the work or
project is financed, in whole or in part, with federal, grant or loan funds, it must also
appear on the Treasury Department's most current list (Circular 570 as amended).
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name, Address and Telephone No. of Surety)
(Name, Address and Telephone No. of agent or representative for service of process in
California if different from above)
Page 4
Contract No. C32000A
Acknowledgment
State of California )
)
County of ) �
On before me,
personally appeared
, who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
Page 5
C- CONTRACTOR'S BID
CfViC CENTER SHERiFF SUBSTATION HVAC UPGRADES
PROJECT N0. T63-11
CONTRACT NO. C32000A
TO: CITY OF PALM DESERT, "CITY"
DATE: December 21, 2012
BIDDER: Anderson Air Conditioning L.P. „"CONTRACTOR"
The UNDERSIGIUED, "CONTRACTOR", having carefuliy examined the site and the
Contract Documents for the construction of, CIVIC CENTER SHERIFF SUBSTATION
HVAC UPGRADES, PROJECT Nf3. 763-11, CONTRACT NO. C32000A, hereby
proposes to construct the work in accordance with the Cantract Documents, including
Addenda No(s). 1 for the amount
stated in this Bid.
By submitting this Bid, CONTRACTOR agrees w(th CITY:
1. That unless withdrawn In person by CONTRACT�R or some person authorized
in writing by CONTRACT�R — not by telephone or telegram — before the time
specified in the Natice Inviting Blds for the public opening of bids, this Bfd
constitutes an irrevocable offer for 60 calendar days after that date.
2. The CITY has the right to reJect any or ail Bids and to waive any irregulari�es or
informafities contained in a Bid.
3. That the corrtract sha8 be awaMed only by the goveming body of CITY. Safd
contract shall only be deemed awarded after the CONTRACTOR'S complete
submission of a8 contract d�cumerrts, bonds� insurance documentation, and the
CtTY shatl obtain ali necessary signatures of the goveming body, at whfch time
the contract shatl be deemed awarded.
4. To submit to CITY such infonrtation as CITY may requir+e to determine the
Bidder's fiinanclal standing expe�ience and to perform the work,
5. That the accompanying certified or cashier's check or Bki Bond constitutes a
guarantse that if awarcied the contract, CONTRACTOR will execute the
Agreement and delfver the required bonds and certiflcates of insurance wfthEn t0
days after notfce of awand. If CONTRACTOR fails to execute and deliver said
documents, the check or bond is to be charged with the costs of the resultant
damages to CITY, induding but not limited to publication costs, the difference in
money between the amount bid and the amount in excess of the bid which costs
CITY to do or cause to be done the wo�lc involved, lease and rer�tal costs�
additional salaries and ovefiead, lncreased frrterest and costs of funding the
project, attomey expense, addifional engineer�ng and architectural expense and
Page C-9
cost of maintaining or construction alternate facflities occasfoned by the failure to
execute and deliver said documents.
It is understood that the quarrtities shown hereon, except for those quantities marked
"Lump Sum", are estimates and the finat payment will be based upon the actual work
performed, subject to such adJustment and alteratlons as elsewhere provfded herein.
Not every category listed below wlfi necessarily be used. Contractor shall lnclude all
work under the appropriate CSI Division.
, �..
� y��is�'c: ��� '� h+�� r�.ar.e'sa "� �iy?xy� `':.* � . c + �,'R,yy', "� �:�`� T t1 i
� �� P � .� S" g �M i9 �, � �°A te
�+�� .� �� � y �'��ta '"°t�"��^'���' � .� �� � � �,
" '`� ;�,� «t�¢..i� ., � � �. .w f-. � ` �� '��!�3 ��*';�w � if,';n � �;.: .
;
� Pubtic Works Genaral Specifications LS 1 $ $
� 1 and Special Provisions � , �
o.00 ` o.00 �
2 Division 2 - Existing Conditions LS 1 $ $ �
3 Divlsion 3—Cancrete LS � 1 $ $ ,
�o,000.00 �o 000.00 t
4 Division 9—Finishes LS 1 $ $
o.00 o.00
� 5 Division 22—Plumbing LS 1 $ $ ;
o.00 o.00 i
6 Division 23—Mechanicai LS 1 $ $
.
733,000.0 733,000.00
T Division 26—Electrical LS 1 $ $
50,000.0 50,000.0�
i
TOTAL BID PRICE
� 983.000.00
Page C-2
The costs of any work shown or required in the Plans and Specifications, but not
specifically identified as a Pay Item are incfuded in the related Pay ttem(s}, and no
additionai compensation shali be due COPVTRACT4R by virtue of CONTRACTOR'S
compliance with the Plans and Spec�ca#ions.
TOTAL AMOUNT BASE BID IN FIGURES $ 983,000.00
TOTAL AMOUNT BASE BID IN WORDS Nine hundred and eighty three thousand
and 0.00/1.Od
IN WITNESS WHEREOF CONTRACTOR executed this Bid as of date set forth on
Page C-1:
�
�
gy. " ----
SEgnature
'ri�e; Vice Presideat/General Manaxer
CONTRACTOR
State of Califomia )
)
County of )
Subscribed and swom to (or affirme�6efore me on this day of
(month), (�/ear), by
, proved to me on t basis of satisfactory evidence to be the person{s)
who appeared before me. \
ti
Signature of Notary {Seaf of Notary)
Page C-3
CALIFORNIA JURAT WITH AFRiANT STATEMENT �n�wr cooa 4 sso�
(�See Attached Document(iVotary to cross out lines 1-6 below) �
( ;See Statement Below(Lines 1-6 t�be compieted only by document signer[sJ, not Notary) �
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County of V�(C��� on this � day of ��� 2p Y��
by
t>> 1�Y1►��,.._ 1 ,.�.��r� t ,
Nama M Slgner
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proved to me on the basis of satisfactory ewdence
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Though the inlormation bebw�.s not teqt�Ted by 18w.+t mey prove valuetHe Top o11Mmb here Top d�here
ro persars rdyu�on rne doc�anent�d cou►u prevenr Iraudu/enr rerrwval
anci reattadrnerrt or this tam ro anatl►er docwne»t.
Further Description of Any Attached DocumeM
; Tiqe or rype M Dowmenr��(a[,��S D1� __
DocumeM Date: j�-�1'�Z kum6er ot Pages: �
Signer(s)OUier Than Name�i ADove. � 1� .
�. ' '^6.�k.' '�aL"a�i�,kSei?e%i.�tzf�._^c3f."c3f.�.`t:tL�c'k.,E�%4^�'-f."S,'f.."i:f.`c;:f+"S�._' . .
O 207o Natlond Naary Aseoeiatan•NalbnaWaary mp•t-BoO-US NOTARY(t�D-878�8B27y nem N5910
D- INFORMATION REQUIRED OF BIDDER
The bidder is required to supply the foilowing informatfon. Additional sheets may be
attached if necessary.
��� Address 2100 E Walnut Ave., Fullerton, CA 92831
(2) Telephone No. �14-asa-6soo
(3) Type of Firm (Individual, Partnership or Corporation) Limited Partnershin
(4) Corporation organized under the laws of the State of NA
(5) Contractor's License No. s944oa Exp. Date 04/30I13
Contr�ctor hereby swears under penalty of perjury that this informatfon provided is true
and correct.
By:
Tlt�@:Vice President/General Manager
Signature Contractor
(6) List the names and addresses of all owners of the frrm or names and titles of all
officers of the corporation:
See attached
(7) Number of years'experience as a Contractor in construction work 43
(8) List at least three stmilar projects compieted recently.
Contract Arrwunt Class of Work Date Completed Name,Address�
Tel hone No. of Ovmer
1.
See attached
2.
3.
Page 0-1
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AMS AMERICA,R�tC.,ITS GEIJERAL PARTNER
ANDERSON AIR CONDITIONING, LP
2100 E.Walnut Avenue, Fullerfon, CA.92831-4910(714)888-680Q FAX:(714)88&2657
TAX ID:20-8072185, EMPLOYER ID:271-0676-4
December 29,2011
ANDER30N AIR CONDITIONINt3 L P ENTITY'S EXPERIENCE ANO�UALIFICATIONS
To Whom it May Concem:Anderson Air Conditfonirg,L.P.has been doinq business for 41 years as Anderson Air
Conditioning.We've worked as s subcontrector for 42 years and conGactor for 32 years in southem Califomia.We
currently have 60 empbyees.We install and perform service and maintenance on Commercial and industrial air
conditioning and heating units. We take pride in our work and our history with school districts in southem Califomia.
Our Califomia contracMrs state ticense number Is 894408,exp 04/3012013 and our qualifications are C20,B&c10
8UBJ�CT•CORPORAT�OFFfCERS PARTNERS PROPRIETOR OWNER8 AN�KEY PERSONNEL
�nttiv OfHcers: CON /► TORS LICENSE#'S
Edward M.Dunn-President,20 Years CA.894408,C20,B�C10 �
David Schelihardt-Vice President,16 Years NEVADA:00T432S,C21 B
Lane Homfeck--Vice President&General Counsel,1 Year WASHINGTOM:CCSM ANDERAC901 P9
Andrew J.McCrossan-Vice President 8�Secretary,10 Years
Mitch J.Ffaynam-Vice President 8 General Manager,15 Yea►s
Patricia HNton-Treasurer,13 Years
Cherles 5.Knight-Vice President, 15 Years
AMS Americe,Inc.,General Partner
1330D Mid Atlantic Bivd.
Laure!MD 20708
Phone:{301)206-5070
Part e�s:
nr�++s,ame�ca,Inc.(General Partner}(5%)
DAC Acquisitlon Compeny,L.L.C.(Limited Partner)(70°k)
Mitch Haynam(Llmited Parin�)(25%)
lS�v Personnsl: DUN 8 BRADSTREET*04-7T7 7638
Mitch J.Haynam-Vice Presicfent S General Manager NAIC#238�0
Deve Fox-Sales Manager-Territory Manager
TerrenCe Bixby-Scheduling Ma�ger
Steve Pharis-tnstaliatlon Manager
Wes Dittrnan-Service&Safey Manager
Melissa R.Stewart-Accourrting 8 O(fice Manager
Mike Atdrete-Purchasing M�nager
Please contact Mitch Haynam iF you have any quesUons.
Sincerely you��a��
%,
Mitch Haynam,V'�ce sident&Generai Manager
Anderson Air Conditioning,L.P.
AMS Americe,inc.
its Generai Partner
cc:flle
G:\forms�aac logo
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California License No.894408
�� �+i r► B, C-10&G20
Nevada License No.0074325
AMS AMERicn,lNc.,G.P. C21 B
ANDERSON AIR CONDlTIONING, L.P.
2100 E. Walnut Avenue, Fullerton, CA 92831 (714)888-6800 FAX:(714)888-2697
Project References
Project Name:Western High School
Project Owner:Anaheim Union High School District
Project Location;501 W.Western,Anaheim, CA 928Q4
Date Completed: 12N9/11
Final Contract Value:$714,900.00
Contact: Ray Worley-{714)999-3581
Project Name:Oscar De La Hoya High School
Project Owner:Green Dot Public Schools
General Contractor. Howard S Wright
Project Location: 1102-24 S Lorena St., �os Mgeles, CA 90023
Date Completed:09/12/09
Final Contract Value:$1,554,838.00
Contact:Joe Martino-(714)507-2060
Project Name:Santa Ana College
ProJect Owner; Rancho Santiago Community College District
Project Location: 1530 W 17�"St., Santa Ana, CA 82706
Date Completed: 09/02/09
Finai Contract Value: $327,400.00
Contact: Bob Brown/Alfonso Almos-(714)480-7513
Project iVame:Gflead Sciences
Project Owner:Gilead Sciences
General Contractor:Cannon Building Seriv�s inc.
Project locatbn:650 Ciiffside Dr.,San Dimas,CA 91773
Date Compleied:Current Job
Final Contract Vatue:$1,001,956.00
Contact:Rebecca Cisneros-(714�30-9570
Project Name:AHiance-CRAM#SlCRAiiS Broadway
Pro)ect Owner: 1918 Broadway Charter Facilities l.LC
General Contractor:Bouma Constructian
Project Locatbn: 1918 tV Broadway, Los Angeles,CA 90031
Date Completecf: 12/04/12
Final Contraci Value:$1,022,681.00
Contact; Nancee Ritsema(616)538-1900
Please contact Mitch Haynam if you have any questions.
Si�erely yours,
ir���/
Mitch Haynam,vice President 8 General Manager
Anderson Air Conditioning,L.P.
AMS America,inc.
Its General Partner
(9) Pursuant to Calffomia Public Contracting Code, Section 410U et. Seq., the
foltowing list gives the name business address, and portion of work (description
of work to be done) for each subcontractor that will be used in the wark if the
bidder is awarcied the Contract, (Additional supporting data may be attached to
this page. Each page shall be sequentially numbered, and headed "Proposed
Contractors" and shall be signed.) The Bidder shafl iist all subcontractors who
will perform wark or labor or render service to the prime contractor in excess of
one-half of one percent of the prime's bid.
Subcontractor's Name: Harline Constructien
License Number: 594228
Business Address: 1307 E Pomona sc. , Santa Ana, CA 92831
Telephone: ni4� �5i-a2�4
Protection & Clean up of harvester pit 15.5�
WOPIC D@SC�DtIOfl:Back fill/concrete &masonrylelgctr��I1'C811t 0�WOI'k:
Subcontractor's Name: Air Control Systems, Inc.
License Number: 6s9oo3
Business Address: _�440 S Grove Ave. , nntart�, [:A q����
Telephone: (909) 786-4230
Wor1c Description: demolition/piping install Perrerrt of Work: 19.6�
Subcontractor's Name: Califoraia Specialty Insulation
License Number. 903664
Business Address: 4195 Chino Hills Parkwav, Chino Hills, CA 91704
Telephone: (909)464-8073 •
Work Descrlption: Tn�i>>At�en P61�ilt t�f WOI�(: 1•1�
Anderson Air Cnnditioning L.P. � �
Name of Bidder Signature of B r
(10) List the name of the person who fnspected the site of the proposed work for your
f�� David Vaughn
(11) A financial statement or other informatian and references sufficiently
comprehensive to permit an apprafsat of your current finanaal condition may be
r,equired by the City.
Page D-2
(9) Pursuant to Caiffornia Public Contracting Code, Section 4100 et. Seq., the
following Ifst gives the name business address, and port(on of work (desc�ptlon
of work to be done) for each subcantractor that wil{ be used in the work if the
bidder is awarded the Contract, (Additional supporting data may be attached to
this page. Each page shall be sequentialiy numbered, and headed "Proposed
Contractors" and shall be signed.) The Bidder shail list ali subcontractors who
will perform work or labor or render service to the prime contractar in excess of
one-ha�of one percent of the prime's bid.
5ubcontractor's Name: Chiller Services
License Number:�A_# 04427979999(lfl
Business Address: 9620 Santa Fe Svrings Road Santa Fe Spr�ggs GA 9[fh7p
Telephone: (714)928-2118
Work Descrlation: Refrigeration Recoverq Percent of Work' � 2X
Subcontractor's Name: Los Angeles Air Balance
License Number: 625��2
Business Address: ls4s w i ith st. Upland, CA 91786
Telephone; (909)931-1114
�OI'�C 0@SCI'IptlOFi:_Air/water balance Percent of Wo�ic' 1•8x
Subcornractor's Name: Clear Blue Enviro mpRtfll
License Number. EPA � CAL000380913
Bugj����f�ggg• 2840 E Miraloma Ave., Anaheim, CA 92806
Tel8ph011@: �562}431-430�
�1�101'1(D�SCI'��Wl: Removal of water Per�cent of Woric' S.6�
Anderson Air Gonditioning L.P. �
---�
Name of Bidder ignature of der
(10) List the name of the person who inspected the slte of the proposed work for your
fj�p David Vaughn
(17) A flnanciai statemer�t or other informatian and references sufficiently
comprehensive to permit an appraisal of your current financial candition may be
required by the Ci#y.
Page D-2
E - NONCOLLUSION DECLARATtON
To be Executed by Bidder and Submitted wtth Bid
The undersigned declares:
I 8171 tF18 Vice President/General Mgr. pfAnderson Air ConditioninA L,P. tl1@
party making the foregofng bid. The bid is not made in the frrterest of, or on behalf of,
any undisclosed person, partnership, company, association, organization, or
corporation. The bid is genuine and not collusfve or sham. The bidder has not directiy
or indirectly induced or solicited any other bidder to put in a false or sham bfd. The
bidder has not dfrectly or indirectly colluded, conspired, connived, or agreed with any
bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has
not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the bid price of the bfdder or any ofher bidder, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other bidder. A!f
statements contained in the bid are true. The bidder has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or
divulged information or data relative thereto, to any corporatian, partnership, company,
association, organization, bid depository, or to any member or agent thereof, to
effectuate a collusive or sham bfd, and has not pafd, and will not pay, any person or
entity for such purpase.
Any person executing this declara#fon on behaif of a bidder that is a corporation,
partnership, joint venture, limited liability company, timited liability partnership, or any
other entity, hereby represents that he or she has full power to execute, and does
execute, this declaration on behalf of the bidder.
i declare under penafty of perjury under the taws of the State of Califomia that
the foregoing is true and correct and that this declaration is executed on
December 21 � ZQ 12 at Fullerton CA
.
C�Y Stete
By:
Signature
TiN9: Vice PresidentlGeneral Manaeer
CONTRACTOR
Page E-1
F- BIDDER'S 80ND
To Accompany Bid
KNOW ALL MEN BY THESE PRESENTS,
�tyy�g� Anderson Air Conditioning, LP ag �����
8� Federal Insurance Comnanv 88 SU19�/, 9f6 h6� �
flrmy bound urrto the City of Palm Desert in the sum of$ o£nAmount B�d (109�b of bid)
ta be paid � the said City or tts certain attomey, its sua�saars �d assigns; for which
payment, wall and truly to be made, we bind oursel+res� our heirs� executors arxi
adminlstretors�successors or assi�ns,Joirttly and severelly�flrmly by these preserrts.
THE CONDITION �F THIS OBLIGATfON IS SUCH, that if the ce�tain bid of the above
bounden p�incipel bo perforrn certsin work desciibed as 1�o�ows:
Civtc Center Sheriff Substation HVAC Upgrades
Project No. T63-11
CoMract No. C32000A
The generai ttems of work to be done hereunder consist of: Fumishing materials and
labor required to neplace the r►�jor portbns of the Headng. VentNa�ng and Air
Conditloning eystem for the Sherfff SubStatfon
end d8ted December 2�. 2o�a is eCCepted by the Cily Of Paim 08selt,
g��m@ 81�py@(�pV���(�� Anderson Air Conditionincr, LP sh811
duy errter iMo arxi execute a contract ior sucfi const�ucxion. and shall exearte and
deliver the Performanoe Bond and Payment Bond and insivance certmcates aa required
by satd coMiact, then thia obN�aalio� shaN beconne nuil and v�oid: othen+vlse � shaii be
and r�r�aln in fuN farcs�d effect
Should it beoome necessary for the City to fnsti�te a le�wsuit� or any other tegal
prvcxedMg b� en� the terms and oondi� of this bond, then ati costs of said
proceeding. hduding atbme�s fees.shall be avvanded tio the preva�r�g PenY•
(f�em�inder of thls pege has intendonei�y been IeR blank
Slgnat�e biocks are va�t��ned on fhe next page�
Pa�F-1
IN WtTNESS WHEREOF�We h�eurrto set our Hands and Seals this zist day
of nP�AmhP.- 20 i2 .
Contrsctors Namo: �derson Air Conditionin LP
Contrectors Signature:
Title: �r/�l `�- t�1�
f�d�gg• 2100 E. Walnut Avenue, Fullerton, CA 9283,�,. ,
Teiephone: (714> 8$8-6800
sUM�� NBM�� Federal Inauralice Company
surety's�ignature: �� �. _
�e. Michael B. Coakley, Atto -in-Fact
��. 15 Mountain View Road, Warren, NJ 07059
Tg�gphpllC; (908) 903-2000
Acknowledgment
Mary2and
StetB Of i� )
)
COUf1ty Of Howard )
Qn December 21, 2U12 b@�+Of+@ 11'iB, Joanne L. Dove
���y8� Michael B. Coakley
who proved to me on the basls of
sa�sfac�ry eviderx:e�C bs the petsor�s)wt�ose name(s)is/are subscribed#o the within
instrwnent and acknowledged to me that he/shelthey e�xecuted tl�e same in his/he�/their
author�d capaciiy(ies). and that by h�Rheir signatu�sj on the instrument the
person(s), or the emity upon behalF of which the petaor�(s) aded. execu6ed the
instrwr�eM.
1 certify under PENALTY OF PERJURY under the iaws of the State of Califomta that the
for�oin9 Pa�.�true�d comect.
� WITNESS my hand�d af�cial seal.
Signatune {Seai)
`- -3iet'arp-4flblic - .Toanne . Dove
Page F 2
NO�iNINt P1�e W��11�lN��M�
W�a�n�►���e
' � Chtlbb POWER Federal In�tusnoa Compsny Attn: S�ety Department
Su1'ety An.�N�, �9Flant Inwrance Company 15 Mountain Ykw Road
�,R� Pacific ItMemnilY CompanY Warron,NJ 07069
Rnow All b7► 'fhew P�ts, That FEDERAL lNSt1RANCE COMPANY, an In�Gane corporation, YIGlLANT IN8UR/WCE
COAAPANY e New York corporada�.and PACIFIC INDEqMTY CpMPANY,a Wticontin corporatlon,dc each heraby consmute and
eaaojnt M�chaN B. CoeWsv: Eugeno P. Dessureau, Jo�nne L. Dov�, St�hsn W Freeman� Mfcheie E.N. Bianco,
Ffobin V.Rus�ll,Micha�l A Ycu�blut and John J.Younyer ot Chsvy Chase,M�ryland
aach as tleit Mx and Iswl�Atlamey.ln-Fu!10 apeuN wder wch deilpnellon In tlbk r�mas end to ai6ic tlmir cwpoAls a�sla to arM deAv�t taand an tlwk bNftA as aurety
tlw�ron or otMnMw.baids and tndaAahMpa�d otlrr x�etlbpe apUp�Epry M ri�nakae IMisol(oMw Ihri hY bond�)yiwn w�x�cubd In tlw oousa M 6ush9sa,and any
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qt Y�YYIKnot�sa�fEOERAL IN811RAtICE�OIAPANY,Y«i1LANT MISURANCE CO#APANY�end PACIFlC INCEHfWTY C�IPANY hava each e�uW attea�d
n»s.v�sans.na at�aad uun coipora�s,e.is on ws 3rd aay or Merch,2011.
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BTATE OF NEW JERSEY
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a,a,a 3rd aey or March,2011 n�ro�.rt».a Nowy ww�a naw,rorsey,�sawry eams�c.we�,a.f,�o m.
known to be A�Idant 8eeraury ot FE�RAL NVSURANCE COMPAMY.VIL3d.ANT IH3IJRANCE COMPANY�and PACiFIC A�EMNITY O�NPNVY.Ih�eampeMes wMch
ewcul�!ihs toiepoing Fbwsr�Attortuy.and 1he cMd Karorelh C.WwidN.hNn�bY me dWY ewom,dd depow and wy�tl ha b Aesfsqnt Seaefery el FEDERAL
WSURAtQCE COAIPANY�YKa11W�T NJSURAIVCf COMPAWY�an0 PAC�FIC INOEJYMNTY C;OAAPANY and lupns Ihe caporate sads thenof�IhN 9�e qals aiNxetl to�e
forapWiy Pmv�r ol Atlomay are sud�capaaU sWs aiW wane ihMlo aHbad by euuiorby of tho By-laws d said CflmpWe�erd tliat M alprud wid Pawx at Attomoy as
Aetletant SeereMiY of aid Companlae by Mce autl�ally,and tlat ha b eeqwlMed tMlh DavW B.Nonis.Jr.,eiM krrowa Nm to bo Viw PnNdeM of a�d Carq�enlex end tlrt ths
aipnatura ol�Id 8.NorAs,,1c,��bed ro said Power d Auom�y is M Ihe penuMro hond�of Dwid B,Nank,Jc,arxJ was thareb eubaerbsd by wtlqAy ot eaid 8y-
Laxa antl In dsponarN's pwaencs.
Nolariai�at
KATFI�INE J.ADEIAAR
�0�� NdTMl1�MJMJC Of WEW 1f RSFI
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PUd�� Conr�ridfon E�int July lb,ZOi4
/ Ndary PubNc
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EW�t hom IM By levis ot FEDERAL IN9URANCE CaMPANY.VIf3RANT MSURANCE COMPANY.Md PACIRC NDEMNIIY C�MPANY:
"AY P�an of edaney lor eM on bo1M d p�e Canpary may and shaa ba a�aAed b 1he�ama uid on Imh�M d M+e CampenY.�s,by uw aw�ne�«+,e
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aiau�r�a!a�oMlaes nry be eprawd,pAnlad a A�o9�dPhed.TI»slynetuis d each of tM fd�nq cMke�a:Chstrmen,Proaldent arry Ykx Presiden6 arry
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f�'�P�9�►�bY wrtly tl�
(9 ��pd�9 wlra�t of tla By Laws ot IAs Comporieo Is trw and caroct
(lp ths CanpufMs ar�duly Nanerd am!aWhorixad b transa�wiery EuaNras In pN 50 d Ihs UNNd 61�1a ol Mwrba and Ihe plahict ul Cdunp�s end aa
athaPr�d NY Cis U.S.Tramuy D�W�k Artlw.Fedrd aM VIgMrM a�s Iiwnsed In Pu��Rba ind IM U.3.VhyN Islends.end F�deral Is Acr�ad In
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(�? ��d�Y�+�ol Ado�rNy 4 trw.Corteet and In h�fl krC�and�INef.
G'��d�r�M�andsnd�alsotpidConpWieatWarton,NJtda 21s�a December, 2012.
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VI► 1.AaehWtt S�Crotary
MI THE EVENT YOU WlSH TO NOTIFY U3 OF A CLAIM.VEiiIFY THE AUTHENTIClTY OF TFil3 BOND OR lY071FY US OF ANY aTHEA
MATTER.PLEASE CONTACT US AF AOORESS US7ED ABOYE.OR HV Teleptlone I90�gD3.3qgg Fax(906)903-365g
e�maN: ase lt:Mbb.t�m
rarm 15-10�02258•U (Ed 5-03) WNSENT
CALIFORNIA A!L-PURPOSE ACKNOWLEDGMENT t�coort f,ies
�.,�r.:M.sx_r;rr;�c"�.r.c.�.r.cx.c:r.�c^.c.�cs,�h.c-.'�2�.cr.F:r�c,r�,cr.arr.r.�,r.a.,r4:r.r.r:c..-c,..rc;r.r.cx.:r,r,r.�.r.rr.cxsa�^,�.r.c.r.c;r;�:.�,�r<�x::.c�.r..F.r.i�.z°s,-
c State of Califomia
�
� County oi^�+[S�
r� On �2-Z.o��Z before me, � i��������-e�.1r.-�- �o�n��.�. T sa.,ti.ii-�S�_,
,/�,� Nero Ins�rt NMiB 7HIe of the r I
� personaliy appeared i t 1��� �-�,� , ��,,� ,,,-,,
� Nema�s)of 9ignerye) —--�.""—..
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� who proved to me on the basis of satisiactory
evidence to be the person(s) whose name(s) is/are
` subscribed to the within instrumern arxl�know�edcjed
to me that he/she/they executed the same in
�fi his�herrtheir authorized capacity(ies}, and that by
his/her/their si nature s on the fnstrument the �
� ���ss,�s�wiwT 9 1 ) �
� ConrM���on r tgep3g� person(s), or the entity upon behaff of which the ,
� Nohry Public-CalitorMa person{s)acted, executed the instrument.
Or�npe Counry
Cwnm.Ex ros.lun 2s,2nis+ I certify under PENALTY OF PERJURY under the
� laws of the State of Califomia that the foregoing
� paragraph is true and correct.
._
� WITNESS my hand and official seal. i
� �
Sfgnature: ���„ �'
fi �N«�n sa.�n� s�`w►�.�,P� _ �
� OPT/ONAL
�� Though tire informatiat below 1s npt required by law,it may prove valuaWe to persons re►ying on the document
end coyld prevenl hBtMulettt�emova!and resMachrnent oI this/orm to artofher document.
� Description of Attached Document
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Title or Type of Document:_ 1�1 t�,;(�Q r S L�c�,n
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� Documert Date:_�2.—Z.�—��--
•. ---_— Number of Pages:.___�_Z.______�_.
� Signer(s)Other Than Named Abpve:��_
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�� Capacity{ies}Clai by Signer(s) �
Signer's Name: Signer's Name �
� �(,Corporate Ofticer—Tdle(s): 1''', Corporate Offic�r—TiUe(s)� �
� lndividual Individual �
� Partner— Limited General �
rop ot tnumb here Partner— Limited General To�a ir„�nE.e
� Atto►ney in Fact Attorney in Fact �
� Trustee Trustee j ,r��
� Guardian or Co�servafor Guardian or Conservator �
� Other: ��; � I �
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. Signer ts Representing:�C Signer Is Representing: �
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