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HomeMy WebLinkAboutParks & Rec Cmsn - 12-04-2012 �� � f �--��--� CITY OF PALM DESERT � � PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Rachelle D. Klassen, City Clerk FROM: Bertha A. Gonzalez, Senior Office Assistant DATE: January 15, 2013 SUBJECT: Submission of Minutes for the Parks and Recreation Commission Attached for your records are the approved minutes of the Parks and Recreation Commission Meeting of Tuesday, December 4, 2012. Please let me know if you have any questions or need additional information. Thank you. Attachment (as noted) CITY COUNCILACTION AYYROVED _._ I)l�Nl[;1) RECEIVED�'_��Te�I L3r➢'HCR iV1EI:TING DATE 1 -a�-a.oi AYF,S: ,��2son,T ni-/p/' G<Je-be�� a�n�K. NOES: �1one� AI3SF,NT: S2f�qe_l AF3STAIN:__�an N VF.RIFIED BY: � r Uriginal on File with City Clerk's ffice CITY OF PALM DESERT ��•�� MINUTES � � PARKS AND RECREATION COMMISSION REGULAR MEETING � TUESDAY, DECEMBER 4, 2012 —8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chairman Dawson convened the meeting at 8:30 a.m. 11. ROLL CALL Present: Absent Chairman Jerry Dawson Commissioner Deborah Hall Vice Chair Kim Housken Commissioner Raymond Rodriguez Commissioner Dean Dowty Rob Ballew, YMCA of the Desert Commissioner Randy Guyer Commissioner Mary Helen Kelly Commissioner Christopher Thomas Ex-Officio Members: Jeff Ronci, Desert Recreation District Staff Present: Mark Greenwood, P.E., Director of Public Works Bertha Gonzalez, Recording Secretary H. Spencer Knight, Landscape Manager Ryan Stendell, Senior Management Analyst John M. Wohlmuth, City Manager Guests: Karen Creasy, YMCA of the Desert Robert A. Spiegel, Councilman Sherry Barkas, The Desert Sun 111. ORAL COMMUNICATIONS NONE 1 PARKS AND RECREATION COMMISSION PPROVED MINUTES DECFMRFR d �n�� IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, OCTOBER 2, 2012 Commissioner Kelly asked that her daughter's name be changed from Catherine Kelly to Kathleen Kelly under Item A of Page 3. Upon a motion by Commissioner Kelly, second by Commissioner Guyer, and 6-0 vote of the Commission Board, the Consent Calendar was approved with the above modification. V. NEW BUSINESS A. ELECTION OF OFFICERS Upon a motion from Chairman Dawson and with the Commission's concurrence, Vice Chair Housken was elected to serve as Chairman of the Commission during 2013. The Commission nominated Commissioner Hall to serve as Vice Chair; however, the item was continued due to her absence. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. CIP ITEMS FOR THE AQUATIC CENTER Mr. Ryan Stendell reported that approval to solicit proposals for the installation of the shade structures at the Aquatic Center will be submitted to the City Council at the meeting of December 13, 2012. He added that the specifications for the Colorado Timer System are almost complete and witl be out for bid soon. B. BLM TRAIL MAINTENANCE CREW Mr. Stendell stated that the BLM Maintenance Program group will be held from February 26, 2013, through March 9, 2013. The crew will clean/maintain the trail at no charge and it will be used as a source for training. This is a one-time process at the moment; however, staff is looking into making it an annual event. Responding to the Commission's 2 PARKS AND RECREATION COMMISSION PPROVED MINUTES DECFMRFR d �n�� inquiry, he added that the group cannot be used for the new proposed loop because it is a National BLM Trail Organization. C. PARK USE REPORTS Magnesia Falls— Member Jeff Ronci commended staff for the improvements done to Magnesia Falls Park. Although, he doesn't believe it to be ideally situated, due to the housing development and the schools surrounding it, the park does have ample of parking and good visibility for children supervision. The restrooms are adequately sized and, due to the suggestion of some of the visitors, the DRD is looking into keeping them open longer. He suggested listing the school's drop off and pick up times on the park's website to alert visitors that the park is used by the school district. He also asked if the park could be listed as ADA; therefore, Councilman Spiegel asked staff to add it as a discussion item to the 2X2 Meeting. Referred to staff. Commissioner Thomas had no recommendations for Magnesia Falls Park; however, he reported the graffiti inside the men's restroom and a large hole on the metal fence that is located to the east of the restroom building. He added that the fence might be the responsibility of the Elementary school; however, the hole is large enough for children to walk through, so he considered it to be a security issue. Referred to staff. Hov/ey Soccer Park— Member Rob Ballew's report will be read on the next scheduled meeting due to his absence. Chairman Dawson reported that during his visit to Hovley Soccer Park there were two advertisement banners on the fence that seemed to not � belong there. Mr. Stendell stated that the signs might belong to the game sponsors. Therefore, Chairman Dawson suggested tying the field rental - with the timeframe the signs can be left on the fence and exploring the need to implement a policy. Commissioner powty mentioned that COD standardizes the size and cotors of their sponsorship banners, so they match the college advertisement signs. Following a brief discussion, the Commission added the item to the next scheduled meeting. Chairman Dawson also noted that there were three cart vendors walking the park during his visit and asked if there were any regulations on street vendors. Mr. Stendell responded that there was a policy on street vendors, so he will ask Code Compliance to address the issue. Referred to staff. 3 PARKS AND RECREATION COMMISSION PROVED MINUTES DECFMRFR d �n�� On a final note, Chairman Dawson asked if there were any funds to install permanent signs for the Disc Golf. Mr. Stendell will review the budget for available funds. Referred to staff. January's park use report will be given by Commissioner powty, Guyer, and Hall on Ironwood Park. Chairman Dawson reminded the Commissioners that the procedure to this report can always be improved, so he welcomed any suggestions from the Commission. Upon the request from Vice Chair Housken, Mr. Stendell reported that the graffiti reported during these meetings has been removed and the website has undergone some improvements. Mr. Knight will report additional improvements during the meeting's comments section. D. PALM DESERT AQUATIC CENTER Mrs. Karen Creasy reported that the water exercise classes are growing and a more affordable lap swim program has been developed for swimmers interested in using the pool between the hours of 10:00 a.m. and 2:00 p.m. In addition, staff is currently working on the NCAA letters, which advertise the Aquatic Center's year-round heated pools. Upcoming events include the Underwater Christmas Tree Decoration with Scuba Santa for Saturday, December 22, 2012, and the Polar Bear Plunge for Monday, December 31, 2012. A PowerPoint highlighting the visit from Olympian Champion Janet Evans on November 3, 2012, was presented. Staff is looking forward to more visits from Mrs. Evans and researching if she would be interested in becoming an ambassador. An Olympic USA Flag was bought for the purpose of inviting more swimming athletes. The Commission inquired if College of the Desert has any plans of incorporating new swim sports into their programming; however, Commissioner powty stated that this could be a long process since they need to first determine if there is any interest in other swim sports and there was a concem with the competition aspect of the sport. E. FAMILY YMCA OF THE DESERT Mrs. Creasy noted that Member Ballew was part of the Kaboom Built in Mecca and the YMCA train that participated in the Palm Springs Light Parade. F. DESERT RECREATION DISTRICT Member Ronci reported that the DRD was in the process of completing their partnership with the Shadow Tour 100 mile bike ride, which starts at 4 PARKS AND RECREATION COMMISSION PROVED MINUTES DECFnnRFR a �n�� University Park, goes to La Quinta, down to the freeway, and back to Palm Desert. He added that the Great Santa Run is coming up and the Senior Games will be held February 7-10, 2013. The DRD facilities will be closed to undergo some maintenance and water volleyball has been added to � their programming. The monthly facilities and programming report was as follows: Membership/ Facilities Visits/ Reservations Dail Visits 2g2g CC Pavilions gg CC Softball Fields 100 CC Am hitheater � Hovle Soccer Park Fields 146 Freedom Park Fields 108 Freedom Park Courts 10 Freedom Park Pavilions 66 IX. COMMISSIONER COMMENTS - Due to the holidays, the meeting for January 1, 2013, was postponed to January 15, 2013. - Palm Desert Charter School is hosting the Palm Desert Panther 5K Run on Saturday, January 26, 2013. The school is looking into hosting the event annually. - Martha's Village 5K was very successful; however, detailed information is not yet available. - Mr. Spencer Knight reported that the new maintenance contractor's for the parks have started and improvements are already noticeable, especially at Civic Center Park. Also, the improvements to stabilize the slope at Freedom Park's retention basin have been completed, staff is in the process of repainting all the park restrooms, and turF blocks have been set to hold the soil at University Dog Park in place. All the dog parks have been overseeded and the playgrounds have undergone some improvements. X. ADJOURNMENT With no further business or discussion, and with the Commissioners' unanimous concurrence, the meeting was adjourned at 9:41 a.m. .�,.'`'�' � /�� <�-'.� ,.. Bertha A. nzalez,, ecordin ecretary 5