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HomeMy WebLinkAboutMinutes - Library Promotion Committee 02/20/2013 P ,,,,,,.,,� � �- � CITY OF PALM DESERT �`•�� PALM DESERT LIBRARY PROMOTION COMMITTEE � � APPROVED MINUTES � • Wednesday, February 20, 2013— 3:00 p.m. Palm Desert Library— Community Room 73-300 Fred Waring Drive, Palm Desert, CA 92260 I. CALL TO ORDER Vice Chair Rosenberg called the meeting to order at 3:00 p.m. � II ROLL CALL . Present: Absent: � Member Joan Beasley Member Aaron Bonner �Member Lois Cardona Chairman Louise Kermode � � �Member Marilyn Hahn y O Member Ella Manor A � ,�Vice Chair Bobbie Rosenberg � C Q �Also Present: � � � s Jean M. Benson, Mayor Pro Tem � W 3 Rachelle D. Klassen, City Clerk Q �; ,� Barbara Bowie, Desert Zone Manager, Riverside County Libraries � Q A A p Q Lisa Brock, City Librarian p j � L � r w � Robin Stewart, Palm Desert Library Special Events Coordinator V a U F � � W F w c Eileen Strain, Palm Desert Library Volunteer Coordinator a w W �. O p p W •�Mary P. LaCross, Recording Secretary •ca � azaa > o II1. ORAL COMMUNICATIONS None Ms. Bowie formally introduced Lisa Brock, the City's new Librarian. APPROVED MINUTES PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING FEBRUARY 20, 2013 IV. CONSENT CALENDAR � A. MINUTES of the Palm Desert Library Promotion Committee Meeting of March 21, 2012. Rec: Approve as presented. With Committee concurrence, the Consent Calendar was approved as presented. V. NEW BUSINESS A. ELECTION OF COMMITTEE CHAIR AND VICE CHAIR FOR 2013 Member Manor moved to keep the same Chair and Vice Chair as last year and appoint Louise Kermode and Bobbie Rosenberg respectively to those positions for 2013. Motion was seconded by Member Beasley and carried by a 5-0 vote, with Member Bonner and Chairman Kermode ABSENT. B. CONSIDERATION OF PROPOSED FY 2013/2014 LIBRARY FUND BUDGET. Ms. Klassen noted that while things were improving as far as the City seeing an increase in sales tax revenues, the City Manager had given direction to Department Heads to keep the 2013/2014 budget requests at the same level as 2012/2013. The Committee concurred with the City Manager's direction and received and filed the proposed FY 2013/2014 Library Fund Budget. VI. CONTINUED BUSINESS None VII. OLD BUSINESS A. UPDATE ON LIBRARY REFRESH PROJECT Ms. Bowie noted that while the Library refresh project had been completed, there were still some issues that were being addressed. She said the Friends of the Palm Desert Library signage was being put in now, and the last of the acrylic sign holders had arrived today. 2 APPROVED MINUTES PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING FEBRUARY 20, 2013 Mayor Pro Tem Benson asked about the bench that used to be outside the Library building and was now gone. Ms. Klassen responded that a replacement bench was supposed to be provided. Ms. Bowie stated she did not think the project had officially been turned over to the County yet. That will not be done until all of the issues have been taken care of. Upon question by Member Beasley regarding the College side of the Library, Ms. Bowie said it was her understanding that College of the Desert would be moving back into its old Library building on campus. The City would have to purchase the COD side of the Library from College of the Desert using EDA money. Ms. Klassen added that those EDA funds were collected over time through property tax collections, and there were sufficient funds for that purchase. She said the College wants the City to buy out the lease, and in 2006, that figure was $3.5 million. She also noted that the City no longer had control over those funds, as they had been sent to the County as part of the Redevelopment Agency dissolution. A letter had been sent approximately a year ago to EDA Director Mr. Field notifying him of the "gentleman's agreement" regarding the City purchase of the other half of the Library and asking that he reserve those funds for that purpose. Vice Chair Rosenberg asked that staff provide an update at the next Committee meeting. VII1. REPORTS AND REMARKS A. Council Liaison (Councilmember Jean Benson) Mayor Pro Tem Benson said she thought the refresh project had been well-received and felt some recognition needed to be given to the Rancho Mirage Library for taking care of Palm Desert's customers all summer long. She suggested perhaps a plaque could be presented thanking them for their community spirit. She also noted that discussion had been held regarding possibly adding five handicap parking spaces in front of the building. City staff is working with College of the Desert on this issue. Vice Chair Rosenberg asked for a report on this matter at the next meeting. 3 APPROVED MINUTES PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING FEBRUARY 20, 2013 B. Librarian (Lisa Brock) Ms. Brock said she was happy to be back at the Palm Desert Library. She distributed and reviewed the Palm Desert Public Library Statistics report for January 2013. Ms. Bowie added that Palm Desert was getting a new Bookmobile, and staff hoped to have it by May. C. Special Events Coordinator(Robin Stewart) Ms. Stewart noted that special event attendance had increased quite a bit, with 140 people attending the recent Chef event. She said the Desert Recreation District would love to continue having Library events at the Community Center. She distributed copies of the brochures for the "Children and Teen Programs" and "Adult Programs" for February as well as the Special Events calendar for the 2012-2013 Season. She also expressed her appreciation to Sugar Chef Pam Eldridge, who had provided the cookies for this meeting. D. Volunteer Coordinator(Eileen Strain) Ms. Strain reported the following teen volunteer statistics for June, July, and August: • 50 volunteers, 273 hours She said she would have updated figures for next month's meeting. E. Friends of the Palm Desert Library (Joan Beasley) Member Beasley distributed and reviewed the Friends of the Palm Desert Library Report dated February 21, 2013, noting the current bank balance of$24,000. Ms. Strain noted that the Friends had treated Library staff to a nice luncheon at Ruth's Chris. F. Committee Members None 4 APPROVED MINUTES PALM DESERT LIBRARY PROMOTION COMMITTEE MEETING FEBRUARY 20, 2013 G. Staff None IX. ADJOURNMENT With Committee concurrence, the meeting was adjourned at 3:34 p.m. �,. �. u C��i��, Mary P. La r s, Recording Secretary 5