HomeMy WebLinkAboutPurchase Simplot Partners - 202,500 Pounds of Grass SeedREQUEST:
SUBMITTED BY:
APPLICANT:
DATE:
CONTENTS:
Recommendation
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
WAIVE MINOR IRRIGULARITY AND AWARD THE
PURCHASE OF 202,500 POUNDS OF GRASS SEED TO
SIMPLOT PARTNERS OF PALM DESERT, CALIFORNIA,
IN THE AMOUNT OF $232,486.20
Mark Greenwood, P.E., Director of Public Works
Simplot Partners
42-200 State Street
Palm Desert, CA 92211
July 11,2013
Proposal
By Minute Motion, waive minor irregularity and award the purchase
of 202,500 pounds of grass seed to Simplot Partners of Palm
Desert, California, in the amount of $232,486.20.
Funds are available in General Fund Account No. 110-4610-453-2190,
Supplies/Other, 110-4610-453-3371, R/M Tri-Cities Sport Facility, and 110-4614-
453-3370, R/M Medians, for the City's portion and the Desert Willow Corporation
will fund the balance.
Background
The City of Palm Desert and Desert Willow Golf Resort purchase grass seed on
an annual basis for overseeding of City parks, sports fields, and the Desert
Willow golf course. The City and Desert Willow combine seed orders in order to
maximize cost savings on the purchase.
This year the City will use 35,000 pounds of the grass seed for a total of
$39,578.00 (including tax and shipping) and the remainder will be used by Desert
Willow.
Staff Report
Annual Seed Order
July 11,2013
Page 2 of 2
On June 20, 2013, the City Clerk called for bids on the purchase of the grass
seed. Sealed bids were opened on Tuesday, July 2, 2013, at 2:00 p.m. with the
following results:
Contractor
1 Simplot Partners
2 CPS
3 High Tech Irrigation
4 John Deere Landscape
Location
Palm Desert, CA
San Jacinto, CA
Palm Desert, CA
Cleveland, OH
Price
$232,486.20
$240,634.80
$249,245.10
$265,409.06
The lowest bid was originally in the amount of $232,476.48. Staff verified the
amounts and found the correct total to be $232,486.20; an additional $9.72. Staff
finds this to be a minor irregularity, since the unit price and lowest bid status are
not affected by the miscalculation.
Fiscal Analysis
This is a one-time purchase with no fiscal impact beyond the contract amount.
Prepared By:
H. •en tL
c
Manager Mark G(ee wood, P.E.
Directo of ublic Works
CITY COUNCIL AC1'ION
APPROVED ' 11e.,•(.i1)
Paul S. GFfbstin, Director of Finance RECEIVED OTHER
Arova I :
M. Wohlmuth, City Manager
MEET A (')'/—//� CY
AYES: i .,--Tier).toPaY: f mA
NOES: %(-)
ABSENT:
ABSTAIN:.LSk3! 1
VERIFIED BY:
Original on File with Cityrk's Office
CITY OF PALM DESERT
2013 ANNUAL SEED ORDER
BID DOCUMENT
The undersigned declares that he/she has carefully examined the Bid Terms and Conditions
and the Specifications accompanying the Notice Inviting Sealed Bids; that he/she is thoroughly
familiar with the contents thereof, and is authorized to represent the bidding firm and propose
services to the City of Palm Desert.
The undersigned agrees to furnish the specified merchandise in good order and deliver to the
City of Palm Desert and Desert Willow Golf Resort and will accept full payment thereof, the
following amount:
ITEM ITEM DESCRIPTION ESTIMATED UNIT UNIT TOTAL
PRICE
NO.
QUANTITY
1. Perennial rye grass seed 192,000 LB. 1,..1)•
blend.
Seed brand / variety:Acc�rt
/
2. Perennial rye grass seed 7,500 LB. Lb •
blend, Apron treated.
Seed brand / variety: 1-�
JA1 /Atiee t G ,( 1C—Aits°
1
3. Poa Trivialis grass seed 3,000 LB. C.-3. $ 1. 9� $ 5 0. 0"
Apron treated __��(�
Seed brand / variety:.+LA.j7A. - l
4. Sales tax:
C7�� Aso- 9�83 C�a7
F Email:
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Bid Pre ared B : �/ Z
P Y to -RA) I`A9
Title:
Sig
$ /.b! $ /93, 92z9.
5. Amount shipping: TOTAL AMOUNT OF BID IN FIGURES $ a3 -,/. '%' 7C. 98
TOTAL AMOUNT OF BID IN WORDS lwv ku.Artr A
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Company:
Address: �
a -moo CA 902(21j
Teleph ne: ax:
61,
Date:
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