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HomeMy WebLinkAboutAGENDA 13 JUN 2013 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JUNE 13, 2013 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A Any person wishing to discuss any item of Closed Session business may address the City Council or Successor Agency to the Palm Desert Redevelopment Agency Board at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council or Successor Agency Board. Because the Brown Act does not allow the City Council or Successor Agency Board to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council or Successor Agency meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: 43878 Portola Avenue (APN 622-200-055), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Martin-Alvarez/City of Palm Desert Property Owner: Josephine V. Gaudio Trust Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Mayor Pro Tem Jean M. Benson VII. INVOCATION - Councilman Robert A. Spiegel VIII. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but will instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday- Friday, 8:00 a.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346- 0611. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION BY CITY CLERKS ASSOCIATION OF CALIFORNIA PRESIDENT JAMIE ANDERSON. Action: X. CONSENT CALENDAR 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of May 23, 2013. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrant Nos. 222, 223, 224, 227, 228, and 231. Rec: Approve as presented. C. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of March and April 2013 (Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency). Rec: Receive and file. D. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Embassy Suites-Palm Desert Resort, 74-700 Highway 111, Palm Desert. Rec: Receive and file. E. CITY COMMITTEE AND COMMISSION MEETING MINUTES 1. Art In Public Places Commission Meeting of March 20, 2013. 2. Audit, Investment & Finance Committee Meetings of March 26 and April 23, 2013. 3. Marketing Committee Meeting of April 16, 2013. 4. Public Safety Commission Meetings of November 14, 2012, and March 19, 2013. 5. Youth Committee Meeting of April 1, 2013. Rec: Receive and file. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 F. REQUEST FOR AUTHORIZATION to Deaccession Two Ceramic Mosaic Benches Created for Palma Village Park by Debra Yates. Rec: By Minute Motion, approve deaccessioning two mosaic benches created for Palma Village Park. G. REQUEST FOR APPROVAL of Cellular Tower Sublease Transfer from T- Mobile to Crown Castle for the 43-002 San Pablo Avenue Site (Civic Center Park), Palm Desert. Rec: By Minute Motion, authorize the City Manager to execute the Letter of Acknowledgement and Consent to accept T-Mobile Cellular Tower Sublease Transfer to Crown Castle. H. REQUEST FOR APPROVAL of Contract with HF&H Consultants, LLC, for Development of a Recycle Fee Nexus Study (Contract No. C32860). Rec: By Minute Motion: 1) Authorize the City Manager to execute an Agreement with HF&H Consultants, LLC, Irvine, California, for the development of a Recycle Fee Nexus Study; 2) authorize expenditure of funds for this purpose in the amount of $15,000 from the Recycle Fund, Account No. 236-4195-454-3090; 3) approve a 20% contingency for the contract in the amount of $3,000. I. REQUEST FOR AUTHORIZATION of the Mayor Executing a Grant of Easement to Southern California Edison for the Freedom Park Well Site. Rec: By Minute Motion, authorize the Mayor to execute a Grant of Easement to Southern California Edison (SCE) for the Freedom Park Well Site. J. REQUEST FOR APPROVAL of the Purchase of Compressed Natural Gas (CNG) Fuel from Clean Energy and SunLine Services Group for Fiscal Year 2013-2014 in an Amount Not to Exceed $40,000. Rec: By Minute Motion, approve the purchase of CNG fuel from Clean Energy, Seal Beach, California, as the primary source, and SunLine Services Group, Thousand Palms, California, as an alternative source for Fiscal Year 2013-2014 in an amount not to exceed $40,000 - funds are available in General Fund Account No. 110- 4331-413-2170 - Auto Fleet Supply Automotive Gas. 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 K. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the Corporation Yard by Granting Exception to Bidding Requirements and Approving the Original Equipment Manufacturer (OEM) Vendor List and the Corporation Yard Various Vendors and Qualified Service Providers List for Fiscal Year 2013-2014. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements, as provided for by Palm Desert Municipal Code Section 3.32.090, for FY 2013-2014; 2) approve the OEM Vendor List; 3) approve the Corporation Yard Various Vendors and Qualified Service Providers List attached to the accompanying staff report. L. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the Public Works Department by Granting Exception to Bidding Requirements and Approving the Landscape Services Division Various Vendors and Qualified Service Providers List for Fiscal Year 2013-2014. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements, as provided for by Palm Desert Municipal Code Section 3.32.090, for FY 2013-2014; 2) approve the Landscape Services Division Various Vendors and Qualified Service Providers List attached to the accompanying staff report. M. REQUEST FOR APPROVAL of the Use of Specified Vendors to Provide Equipment Rental Services for Fiscal Year 2013-2014. Rec: By Minute Motion, approve the use of Elms Equipment Rental, Inc., Indio, California; Clairemont Equipment Rental, Indio, California; Hertz Rental, Indio, California; and United Rentals, Cathedral City, California, to provide equipment rental services FY 2013-2014 - funds are available in General Fund Account No. 110-4310-433- 3430 - Construction Equipment Rental. N. REQUEST FOR AWARD OF BID for the Purchase of Irrigation Supplies on an As-needed Basis to John Deere Landscapes in an Amount Not to Exceed $25,000 (Project No. 911-13). Rec: By Minute Motion, award the Purchase of Irrigation Supplies on an as-needed basis to John Deere Landscapes, Palm Desert, California, in an amount not to exceed $25,000 - funds are available in General Fund Account Nos. 110-4610-453-3320 - R/M Landscape Services, 110-4611-453-3320 - R/M Landscape Services, and 110-4614-453-3370 - R/M Medians. 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 O. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C32490 - 2013 Curb Ramp Modification Project (Project No. 753-13) (Westcon Construction Group, Inc., Indio, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. P. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C32500 - 2013 Slurry Seal Project (Project No. 751-13) (American Asphalt South, Inc., Fontana, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Q. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C32550 - Magnesia Falls Drive Left-turn Pocket at the Palm Desert Aquatic Center (Project No. 622-13) (AToM Engineering Construction, Inc., Hemet, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. R. CONSIDERATION of Legislative Review Committee's Recommendation of Support for AB 1095 (Nestande) - Junk Dealers and Recyclers. Rec: By Minute Motion, concur with the recommendation of the Legislative Review Committee and approve sending letters of support for AB 1095 (Nestande). XI. CONSENT ITEMS HELD OVER 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 XII. RESOLUTIONS A. RESOLUTION NO. 2013 - 30 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 88-107 AND ESTABLISHING CONTINUED PARTICIPATION WITH NATIONWIDE INVESTMENT SERVICES IN THE CITY OF PALM DESERT'S DEFERRED COMPENSATION PROGRAM. Rec: Waive further reading and adopt. Action: B. RESOLUTION NO. 2013 - 31 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SUPPORTING THE REDESIGNATION OF RIVERSIDE COUNTY AS A RECYCLING MARKET DEVELOPMENT ZONE DUE TO AN INCREASE IN BOUNDARIES AND ADOPTION OF INITIAL STUDY AND NEGATIVE DECLARATION. Rec: Waive further reading and adopt. Action: C. RESOLUTION NO. 2013 - 32 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 91-1 (INDIAN RIDGE) FOR FISCAL YEAR 2013-2014. Rec: Waive further reading and adopt. Action: D. RESOLUTION NO. 2013 - 33 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2005-1 (UNIVERSITY PARK) FOR FISCAL YEAR 2013-2014. Rec: Waive further reading and adopt. Action: 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 E. RESOLUTION NO. 2013 - 34 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, VACATING EXCESS PUBLIC UTILITY EASEMENT AND THE EMERGENCY VEHICULAR ACCESS EASEMENT OVER A PORTION OF LOT "A," SUMMIT COVE, TRACT NO. 28575-3, IN CANYONS AT BIGHORN, UNDER PROVISIONS OF DIVISION 9, PART 3, CHAPTER 4 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE. Rec: Waive further reading and adopt. Action: F. RESOLUTION NO. 2013 - 35 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 2013-17 THAT SET A PUBLIC HEARING TO CONSIDER A PROPOSED STREET NAME CHANGE FOR COSMOPOLITAN LANE (Knightswood Ventures LLC, Applicant). Rec: Waive further reading and adopt. Action: XIII. ORDINANCES A. For Introduction: None B. For Adoption: None 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 XIV. NEW BUSINESS A. REQUEST FOR APPROVAL OF THE USE OF SPECIFIC AUTOMOTIVE FACILITIES FOR SUPPLEMENTAL GENERAL FLEET REPAIRS FROM PALMS TO PINES AUTOMOTIVE, L & L AUTOMOTIVE, INC., AND OZZIE'S AUTOMOTIVE, INC., FOR FISCAL YEAR 2013-2014 IN AN AMOUNT NOT TO EXCEED $150,000. Rec: By Minute Motion, approve the use of specific automotive facilities for supplemental general fleet repairs from Palms to Pines Automotive, L & L Automotive, Inc., and Ozzie's Automotive, Inc., all of Palm Desert, California, for FY 2013-2014 in an amount not to exceed $150,000 - funds are available in General Fund Account No. 110-4331-413-3340 - R/M Fleet. Action: B. REQUEST FOR APPROVAL OF THE PURCHASE OF GAS AND DIESEL FUEL FOR THE CITY'S FLEET AND EQUIPMENT, AND FOR DESERT WILLOW'S MAINTENANCE VEHICLES AND EQUIPMENT FROM KENNY STRICKLAND, THE SOCO GROUP, INC., AND BECK OIL, INC., FOR FISCAL YEAR 2013-2014 IN AN AMOUNT NOT TO EXCEED $245,000. Rec: By Minute Motion, approve the purchase of gas and diesel fuel from Kenny Strickland, Coachella, California; The SoCo Group, Inc., Carlsbad, California; and Beck Oil, Inc., Victorville, California; for FY 2013-2014 for; 1) City's fleet and equipment in an amount not to exceed $145,000; 2) Desert Willow Maintenance Facility in an amount not to exceed $100,000 - funds are available in General Fund Account No. 110-4331-413-2170 - Auto Fleet - Supply Automotive Gas, and Account No. 520-4195-495-8031 - Desert Willow Maintenance Facility. Action: 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 C. REQUEST FOR AUTHORIZATION TO ADVERTISE AND CALL FOR BIDS, AND APPROVE THE PURCHASE OF EQUIPMENT AT A COST NOT TO EXCEED $89,272 FOR THE 2013 CITYWIDE TRAFFIC SIGNAL MAINTENANCE PROJECT (PROJECT NO. 580-13). Rec: By Minute Motion, authorize: 1) City Clerk to advertise and call for bids for the 2013 Citywide Traffic Signal Maintenance Project (Contract No. C32870A, Project No. 580-13); 2) staff to purchase the necessary traffic signal cabinet assemblies from Econolite Traffic Control Products, Inc., Anaheim, California, at a cost not to exceed $89,272 (Contract No. C32870B) - funds are available in Traffic Signal Maintenance Account No. 234-4250-422-4001 - no General Fund Money is being used for this expenditure. Action: D. REQUEST FOR AUTHORIZATION TO PURCHASE GREENS FERTILIZER PRODUCTS FROM SOUTHWEST TURF SUPPORT, LLC, IN AN AMOUNT NOT TO EXCEED $108,000 FOR DESERT WILLOW GOLF RESORT - FISCAL YEAR 2013-2014 (CONTRACT NO. C32880, PROJECT NO. 840-14). Rec: By Minute Motion, authorize: 1) Desert Willow Golf Resort to purchase Greens Fertilizer Products for its operations from Southwest Turf Support, LLC, Phoenix, Arizona, FY 2013-2014, in an amount not to exceed $108,000; 2) City Manager to execute said contract contingent upon approval of the City's Annual 2013- 2014 Budget, funds will be available in Course and Grounds Expenses Account No. 520-4195-495-8031. Action: E. REQUEST FOR AUTHORIZATION TO PURCHASE GOLF COURSE IRRIGATION SUPPLIES FROM HIGH TECH IRRIGATION, INC., IN AN AMOUNT NOT TO EXCEED $75,000 FOR THE DESERT WILLOW GOLF RESORT - FISCAL YEAR 2013-2014 (CONTRACT NO. C32890, PROJECT NO. 841-14). Rec: By Minute Motion, authorize: 1) Purchase of Golf Course Irrigation Supplies from High Tech Irrigation, Inc., Indio, California, FY 2013- 2014, in an amount not to exceed $75,000; 2) City Manager to execute said contract - contingent upon approval of the City's Annual 2013-2014 Budget, funds will be available in Course and Grounds Expenses Account No. 520-4195-495-8031. Action: 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 F. CONSIDERATION OF THE APPROVAL OF OUTSIDE AGENCY FUNDING (CHARITABLE CONTRIBUTIONS) FOR FISCAL YEAR 2013- 2014. Rec: By Minute Motion: 1) Approve award of charitable contributions in the total amount of $190,000 to the agencies listed in the accompanying staff report, with associated restrictions and conditions; 2) authorize the Mayor to execute the respective agreements with said agencies for awarding funding. Action: G. CONSIDERATION OF REQUEST FOR FINANCIAL ASSISTANCE FOR THE JW MARRIOTT DESERT SPRINGS PALM DESERT TO HOST THE ROBBINS RESEARCH INTERNATIONAL PROGRAM CONFERENCE IN DECEMBER 2013. Rec: By Minute Motion: 1) Approve an agreement with the JW Marriott Desert Springs Palm Desert to assist with travel expenses for Mr. Tony Robbins and associates to and from Orlando, Florida, and Palm Desert, California, in the amount of $20,000 (one-third of the $60,000 expense) (Contract No. C32900); 2) appropriate $20,000 from Unobligated General Fund Reserves to the Outside Agency Contributions Account, No. 110-4800-454-3880 for the FY 2013- 2014 Budget. Action: H. REQUEST FOR APPROVAL OF MARKETING PLAN AND RELATED DIGITAL AND PRINT MEDIA PLANS FOR FISCAL YEAR 2013-2014. Rec: By Minute Motion, concur with the recommendation of the Marketing Committee and approve: 1) Marketing Plan for FY 2013- 2014; 2) Digital and Print Media Plans for FY 2013-2014. Action: 11 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 I. REQUEST FOR AWARD OF CONTRACT TO JNS ADVERTISING FOR MEDIA-BUYING SERVICES IN AN AMOUNT NOT TO EXCEED $250,000 FOR FISCAL YEAR 2013-2014 (CONTRACT NO. C31971). Rec: By Minute Motion: 1) Award the subject contract to JNS Media Specialists, La Quinta, California, in an amount not to exceed $250,000 for media-buying and related services, FY 2013-2014; 2) authorize the City Manager to execute said agreement on behalf of the City - funds are included in the FY 2013-2014 Marketing Budget, Account No. 110-4417-414-3221 - Advertising/Media Buys. Action: J. REQUEST FOR AWARD OF CONTRACT TO OFF MADISON AVE FOR DIGITAL MARKETING AND PUBLIC RELATIONS SERVICES FOR FISCAL YEAR 2013-2014 (CONTRACT NO. C32021). Rec: By Minute Motion: 1) Award the subject contract to Off Madison Ave (OMA), Phoenix, Arizona; 2) authorize the Mayor to execute the agreement on behalf of the City; 3) authorize the expenditure of an amount not to exceed $200,000 for digital media buying and production services; 4) authorize the expenditure of an amount not to exceed $87,000 for account management - funds are available in Account Nos. 110-4417-414-3090 (Monthly Retainer), 110-4417- 414-3221 (Media Buys), and 110-4417-414-3219 (Advertising Production). Action: K. REQUEST FOR APPROVAL OF CONTRACT WITH BLUE MOON ADVERTISING IN AN AMOUNT NOT TO EXCEED $114,000 FOR MARKETING AND DESIGN SERVICES AT DESERT WILLOW GOLF RESORT FOR A 24-MONTH PERIOD (CONTRACT NO. C31391). Rec: By Minute Motion: 1) Approve a 24-month contract with Blue Moon Advertising, Inc., in an amount not to exceed $114,000 for Marketing and Design Services for Desert Willow Golf Resort; 2) authorize the City Manager to execute said contract - funds have been allocated in the Desert Willow FY 2013-2014 Operating Budget, Fund 520, for the first fiscal year of the contract; 3) approve subsequent 12-month funding subject to FY 2014-2015 Budget approval. Action: 12 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 L. REQUEST FOR APPROVAL OF AMENDMENT TO CONTRACT WITH FG CREATIVE, INC., IN THE AMOUNT OF $242,500 FOR ADVERTISING SERVICES AND EXPENDITURES FOR THE EL PASEO BUSINESS IMPROVEMENT DISTRICT, FISCAL YEAR 2013-2014 (CONTRACT NO. C31981). Rec: By Minute Motion: 1) Approve Amendment to the subject contract with FG Creative, Inc., Palm Desert, California, in the amount of $242,500 ($45,000 in Agency Services, $197,500 in Advertising and Promotional Expenditures); 2) authorize the Mayor to execute said Amendment - funds have been included in the proposed Financial Plan for FY 2013-2014, Other Advertising, Account No. 271-4491-464-3215 (this expenditure is not part of the General Fund). Action: M. REQUEST FOR APPROVAL OF A FUNDING COMMITMENT OF $50,000 TO THE COACHELLA VALLEY ECONOMIC PARTNERSHIP'S 2013- 2014 FISCAL BUDGET. Rec: By Minute Motion, approve a funding commitment of $50,000 to the Coachella Valley Economic Partnership's (CVEP) 2013-2014 Fiscal Budget -funds have been included in the proposed Financial Plan for FY 2013-2014 in Economic Development Dues, Account No. 110-4430-422-3630. Action: N. REQUEST FOR APPROVAL OF ONE-YEAR EXTENSION TO CONTRACT WITH FAMILY YMCA OF THE DESERT FOR MANAGEMENT AND OPERATIONS SERVICES AT THE PALM DESERT AQUATIC CENTER - FISCAL YEAR 2013-2014 (CONTRACT NO. C29402B). Rec: By Minute Motion: 1) Approve the subject one-year contract extension with Family YMCA of the Desert for Management and Operations Services at the Palm Desert Aquatic Center; 2) authorize the Mayor to execute the Second Amendment to said contract - funds are available in Fund 242 Accounts and have been included in the proposed FY 2013-2014 Operating Budget. Action: 13 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 O. REQUEST FOR AWARD OF CONTRACT TO SIERRA PACIFIC, INC., IN THE AMOUNT OF $111,755 FOR SOLAR-POWERED VEHICLE SPEED FEEDBACK ASSEMBLIES (CONTRACT NO. C32700, PROJECT NO. 595-13). Rec: By Minute Motion: 1) Award the subject contract for Installation of Vehicle Speed Feedback Sign Assemblies to Sierra Pacific Electrical Contracting, Riverside, California, in the amount of $111,755; 2) authorize the Director of Finance to set aside a 10% contingency for the contract in the amount of $11,175.50; 3) authorize the Mayor to execute said contract - funding is available in Traffic Signal Funds Account No. 234-4250-422-4001 - no General Fund money being used for this expenditure. Action: P. REQUEST FOR AWARD OF CONTRACT TO DESERT LIMNOLOGISTS INC, D.B.A. SOUTHWEST AQUATICS, IN THE AMOUNT OF $55,192 FOR A TWO-YEAR PERIOD FOR THE LAGOON AND WATER FEATURES MAINTENANCE SERVICES (CONTRACT NO. C32720). Rec: By Minute Motion, award the subject contract for Lagoon and Water Features Maintenance Services to Desert Limnologists Inc. d.b.a. Southwest Aquatics, Palm Desert, California, in the amount of $55,192 for a two-year contract - funds are available in General Fund Account Nos. 110-4614-453-3325 - Repair/Maintenance Medians and 110-4610-453-3320 - Repair/Maintenance Landscape Services. Action: 14 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 Q. REQUEST FOR APPROVAL OF A GRANT DEED, AUTHORIZING THE TRANSFER OF 11.5 ACRES KNOWN AS A.P.N. 694-160-003/PARCEL B FROM THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY TO THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, RIVERSIDE, PURSUANT TO EXISTING DISPOSITION AND DEVELOPMENT AGREEMENT AND OPTION AGREEMENT (JOINT CONSIDERATION WITH THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY). Rec: By Minute Motion: 1) Approve a Grant Deed as to form, authorizing the conveyance of a portion of real property known as APN 694- 160-003 / Parcel B (11.5 acres) from the Successor Agency to the Palm Desert Redevelopment Agency to the Regents of the University of California (UCR), pursuant to existing Disposition and Development Agreement and Option Agreement; 2) authorize the City Manager and City Attorney to finalize the Grant Deed and execute same after final review by UCR. Action: R. REQUEST FOR DIRECTION CONCERNING A REQUEST FROM DESERT SANDS UNIFIED SCHOOL DISTRICT FOR $30,00 TO CONTINUE OPERATING THE PALM DESERT EARLY CHILDHOOD EDUCATION PROGRAM (CONTRACT NO. R24030). Rec: By Minute Motion, deny a request from the Desert Sands Unified School District to provide $30,000 in operational funding for the Palm Desert Early Childhood Education Program. Action: S. INFORMATIONAL REPORT REGARDING LANDSCAPING OF MONTEREY AVENUE MEDIANS FROM COUNTRY CLUB DRIVE TO DICK KELLY DRIVE (PROJECT NO. 965-11). Rec: By Minute Motion, receive and file. Action: 15 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 T. INFORMATIONAL REPORT REGARDING 'ENVISION PALM DESERT - FORWARD TOGETHER" - CITY'S NEW STRATEGIC PLAN. Rec: By Minute Motion, receive and file. Action: U. INFORMATIONAL UPDATE REGARDING AMERICAN JAZZ INSTITUTE FESTIVAL AND SPONSORSHIP. Rec: By Minute Motion, receive and file. Action: XV. CONTINUED BUSINESS None XVI. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. C31810 WITH MATICH CORPORATION, INC., FOR THE HIGHWAY 111 RESURFACING PROJECT (PROJECT NO. 752-13). Rec: By Minute Motion: 1) Approve Change Order No. 1 in the amount of $109,070 to the subject contract with Matich Corporation, Inc., Highland, California; 2) authorize the transfer of $109,070 from contingency to base for the project; 3) authorize the Mayor to execute Change Order No. 1 - funds are available in Account No. 213-4311-433-3320 - Street Maintenance. Action: 16 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 XVII. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF THE PROPOSED SALE OF THE PROPERTIES LOCATED AT 42190 VERDIN LANE (APN 624-440-006) AND 42218 VERDIN LANE (APN 624-440-008), PALM DESERT, PURSUANT TO HEALTH AND SAFETY CODE SECTION 33433(c) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Rec: Housing Authority Board: 1) Conduct a public hearing and accept testimony on the proposed sale of the properties located at 42190 Verdin Lane (APN 624-440- 006) and 42218 Verdin Lane (APN 624-440-008) to qualified households of low or moderate income. 2) Following public testimony, close the public hearing and waive further reading and adopt Resolution No. HA - 55, approving the sale of the properties pursuant to the attached draft Purchase and Sale Agreement at the fair market value of $200,000 each. City Council and Housing Authority Board, by Minute Motion: 3) Approve silent homebuyer assistance loans in amounts that do not exceed $80,000 in total for each homebuyer to ensure an affordable housing cost for a qualified low- or moderate-income household from any available funding source restricted for such purpose (BEGIN, Housing Mitigation, Agency/Housing Authority Program Income). 4) Authorize the payment of transaction costs from the sale proceeds for the purpose of repairs required for closing and fees customary to real estate transactions in Riverside County, including escrow, title, FHA fees, inspections, vermin eradication, commissions, and disclosures. 5) Authorize the use of the Falcon Crest Sales Program and documents, including the restrictive covenant and loan documents for the applicable funding source, in their substantial form. 6) Authorize the Mayor, Authority's Chairman, and/or Authority's Executive Director or his designee to finalize and execute the Purchase and Sale Agreements and any ancillary documents necessary to effectuate the sales and actions taken herewith. Action: 17 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 B. CONSIDERATION OF THE INTENTION TO LEVY THE ANNUAL ASSESSMENT FOR FISCAL YEAR 2013-2014 FOR THE PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1, PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982. Rec: Open the public hearing and then, by Minute Motion, continue it to the meeting of June 27, 2013. Action: C. CONSIDERATION OF THE INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR THE CONSOLIDATED PALM DESERT LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2013- 2014 AND APPROVAL OF THE ENGINEER'S REPORT. Rec: Open the public hearing and then, by Minute Motion, continue it to the meeting of June 27, 2013. Action: XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. City Manager Meeting Summaries for the Period of May 13-31, 2013. Rec: Receive and file. Action: B. CITY ATTORNEY C. CITY CLERK 1. Request for Designation of Voting Delegates and Alternate(s) for the 2013 League of California Cities Annual Conference, September 18-20, Sacramento. Rec: By Minute Motion, designate the City's Voting Delegate and an Alternate, if desired, for the 2013 League of California Cities Annual Conference, September 18-20, in Sacramento. Action: 18 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2013 D. PUBLIC SAFETY 1. Fire Department 2. Police Department E. MAYOR AND MEMBERS OF THE CITY COUNCIL 1. City Council Requests for Action: 2. City Council Consideration of Travel Requests and Reports: 3. City Council Committee Reports: 4. City Council Comments: 5. Suggested Items for Future City Council Meeting Agendas: XIX. ADJOURNMENT FUTURE MEETINGS: June 18, 2013 2:00 p.m. Marketing Committee Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber June 19, 2013 9:00 a.m. Art In Public Places Commission Community Services Conference Room 3:00 p.m. Library Promotion Committee Administrative Conference Room June 24, 2013 1:30 p.m. Adjourned Reg. Oversight board Mtg. Administrative Conference Room June 25, 2013 10:00 a.m. Audit, Investment & Finance Committee North Wing Conference Room 10:00 a.m. Cultural Resources Preservation Cmte. Administrative Conference Room 12:00 p.m. Architectural Review Commission Community Services Conference Room June 27, 2013 3:00 p.m. Reg. City Council/Successor RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board th not less than 72 hours prior to the meeting. Dated this 7 day of June, 2013. ___________________________ Rachelle D. Klassen, City Clerk 19