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HomeMy WebLinkAboutPub Safty Cmsn - 03-19-2013 CITY OF PALM DESERT ADJOURNED/REGULAR MEETING - � � �'�'� PUBLIC SAFETY COMMISSION MEETING � � � APPROVED MINUTES , Tuesday, March 19, 2013 — 2:00 p.m. Palm Desert City Hall 73-510 Fred Waring Drive, Palm Desert, CA 92260 North Wing Conference Room I. CALL TO ORDER Chairman Butzbach convened the meeting at 2:04 p.m. II. ROLL CALL CITY COUNCILACTION APYROVED nF.N1TD Present: RECEIVED `���t��—OTH[:R Vice Chairman Gloria Kirkwoo EETING DATE ���-a��3 Commissioner Terry Kramer n�,,,, .�n,,.,��r Tr �_,,��� la eT c�n� AYES:�2P Commissioner poug Luhring NOES:.t�4�►� - Commissioner Martin Nethery pBSENT: N�P Chairman James Butzbach pBSTAIN: ►�arl VERIFIED BY: rd - AISO PI'eSent: Original on File with City Cle_—rk��'s Oflice Councilman Robert A. Spiegel Councilmember Susan Marie Weber John M. Wohlmuth, City Manager Stephen Y. Aryan, Risk Manager Chief Bill Hunley, Riverside County Fire Department Battalion Chief Rick Griggs, Riverside County Fire Department Lt. William Sullivan, Palm Desert Police Department Sgt. Mike Bianco, Palm Desert Police Department Sgt. David Adams, Palm Desert Police Department Mary P. LaCross, Recording Secretary Chairman Butzbach introduced Terry Kramer as the City's new Public Safety Commissioner and welcomed him to the Commission. 111. ORAL COMMUNICATIONS None IV. PRESENTATIONS None APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 V. CONSENT CALENDAR A. MINUTES of the Special Public Safety Commission Meeting of February 12, 2013. Rec: Approve as presented. B. PALM DESERT SPECIALIZED UNITS End of Month Report for January 2013. Rec: Receive and file. C. PALM DESERT FIRE SERVICES Monthly Report for January 2013. Rec: Receive and file. Vice Chairman Kirkwood moved to approve the Consent Calendar as presented. Motion was seconded by Commissioner Nethery and carried by a 5-0 vote. VI. CONSENT ITEMS HELD OVER None VII. NEW BUSINESS A. SELECTION OF COMMITfEE CHAIR AND VICE CHAIR FOR 2013. Rec_ Selection of Committee Chair and Vice Chair to occur at the meeting. Commissioner Kramer moved to, by Minute Motion, appoint Vice Chair Kirkwood as the Commission's new Chair and Commissioner Luhring as the Commission's new Vice Chair. Motion was seconded by Commissioner Nethery and carried by a 5-0 vote. Chairman Kirkwood asked Commissioner Butzbach to continue presiding as Chairman for the remainder of this meeting. 2 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 B. CONSIDERATION OF PROPOSED FY 2013/2014 POLICE DEPARTMENT BUDGET. The following is a verbatim transcript of this portion of the meeting: � JB Commissioner Jim Butzbach SYA Stephen Y. Aryan, Risk Manager WS Lt. William Sullivan, Palm Desert Police Department MN Commissioner Martin Nethery GK Chairman Gloria Kirkwood RAS Robert A. Spiegel, Councilman TK Commissioner Terry Kramer JB Item Number B under New Business is Consideration of Proposed Fiscal Year 2013 and 2014 Police Department Budget. SYA Okay, I'll try to... JB Steve, do you have comments? SYA ...if I start coughing (inaudible). The Police budget is approximately $17.2 million. This represents about an $800,000 increase from last year's budget, which is directly attributable to a 4.7% increase in the patrol rate for sworn and support personnel for fiscal year 12/13. The budget before you shows maintaining business as normal. There are no cuts to this budget. We are also recommending approval of various white paper requests. I sent you an email last week on changes that the City Manager had made as part of this budget. They were very minimal. One of them was...as you see, the patrol rate increase was originally estimated at 3.5%. Finance and the City Manager dropped that down to 2%, and if it does go higher, because historically iYs been around that level, if it does go higher, we can make a mid-year adjustment. Secondly, I don't know if this has been completed, but the Police Department is going to look at their overtime costs for this fiscal year and see if could be reduced. You say it could not be reduced? WS No, we've actually (inaudible) SYA Okay, (inaudible) statement of $250,000. They are also requesting as part of their white papers new Kevlar uniforms for their nine-member motor team. That was originally $18,000 in your packets. It's going to be phased in, so dropped that to $10,000 for this year, since it's a phased-in project. 3 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 And finally, being that we are purchasing two more BMW motors, and we have one potentially through a grant, that will be five motors essentially that will be replaced since last year. So we felt the maintenance of the motorcycles could be dropped down to $30,000 from $37,000. And that was the only changes that were made. You've had an opportunity, I'm assuming, to review the budget, and we'd be happy to answer any questions you might have. MN Steve, just so we're working off the same numbers...the budget I saw says, has an increase of $1.063 million. And I see here you've got a reduction of about $130,000 or $140,000...1 don't see how you're getting $800,000. What am I missing? SYA The budget,l'm looking at is $17.3 million on page 2, the updated one that was sent out on Friday. You may have one that says $17.5 million. MN And what's the increase on that budget? $800,000? SYA The increase is mainly attributable toward the 4.7 percent. MN No, I mean, what's the number? Eight hundred and some odd? SYA $825,000 WS That is the... MN It's on the revised budget. WS Correct. Yours should say...l think yours says, in the package, 3.5. If you look at the top line, estimated increase for 13/14, yours probably says 3.5 instead of 2. The City Manager brought that down from 3.5 to 2, and that's why this (inaudible) MN I see that, but thaYs $128,000. SYA But that's wrong...it was actually (inaudible) MN Well, that's what I have... SYA There was another one (inaudible) MN Thank you. So, the bottom line as of late Friday is $825,000 increase. SYA Yes. That's when we met, so I'm sorry for the late notice. 4 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 MN And $560,000 of that is the 4.7% personnel increase. WS Yeah, that's about... MN That didn't change, right? WS Correct. MN It says $559,475 is the 4.7% increase. So...because we don't have last year's numbers, I can't tell where the other $250,000 or $260,000 (inaudible) My big question is where is the other...other than that 4.7% increase, where does the rest of it come from? WS And then there's another 2...the other 2% on top of that. MN And what's that 2%? WS That's for 14/15. SYA Didn't we also have a facility rate increase as well? WS Yeah. SYA That increase... MN I found a facility fee of$59,000 and savings in the Indexed Booking Fees of $74,000, a fuel increase....l'm not...where's the 2% shown in the budget? What is it for? WS That's estimated for next year because that's what we're working on is next year's budget. The 13/14...or the 12/13 is last year we have to pick up, and then we're looking at an increase of 2% for next year. MN 2% for what? WS For 13/14. SYA He's referring to the 2% we anticipated as a patrol rate increase versus the 3 '/2 % that was in the original budget. That's why this budget is lower by that percentage from the one you received originally before the City Manager reviewed it and made those changes. MN Oh, we're talking about the... SYA You're talking about the increase. 5 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 MN Yes...it says...subsequentiy, we got a rate increase of 4.7%, increasing the Police Department budget by $560,000, at the bottom of page 1 of the proposed budget. WS Right. MN You're saying there's a 2% increase on top of that for next year? SYA No. MN Well, that's the confusion. I can't figure out what's... WS That's exactly what we're saying. The 4.7 is retroactive. MN For 12/13. GK For 12/13. MN For this current fiscal year. WS Right. But we're doing 13/14. MN Right, I understand that. So we have 2% on top of that for 13/14. WS Absolutely. MN Alright. So that 560 figure is the 4.7, and you add another 2% on top of that for this year... WS Yes. MN ...and that's going to push you close to that $800,000 number. WS Correct. MN Thank you. RAS I have a question. The Council approved a Forensic person along with the Cove Commission approval, too. JB That's correct. RAS Is that in here? WS It's...yeah, it's in the budget. The difference is that Indian Wells had decided that they were going to do all the paperwork for it, so what will 6 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 happen is Indian Wells will do the percentages, Indian Wells will bill the City, and then the City will pay. But it's still in there. SYA The 66%, which is our portion of that, is in the budget. JB On a shared percentage. SYA Yes. JB Steve, I know we had a discussion last week (inaudible), but I just want to make sure that in the $17.5 million, that also includes the keeping of all the options that were discussed on pages 2 and 3? That's included in that? SYA We're not doing any...those options are options (inaudible) (inaudible) JB They're included in the budget. SYA Correct. We're not cutting any...(inaudible). These options are options to eliminate positions. We're not eliminating positions. JB And also the items listed in the white papers...they're also included? SYA Yes. With modification to the Kevlar from $18,000 to $10,000. JB Mr. Kramer, I know the new kid on the street...did you have time to digest this and look through it? TK Actually, I have. The one question I had just got answered, and that was the Kevlar equipment. By phasing it in, that satisfied what I was looking at. And the only other question I had is, and I believe I read into it, on the motorcycles, that was the best bid? WS Yes. TK Based on... SYA That was based on last year's RFP we received, so we're estimating (inaudible), plus or minus. TK Thank you. JB Commissioner Kirkwood, do you have any comments? GK No, Ym good. 7 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 MN The options that are shown...are there any of those options that staff is recommending or... SYA No, sir. We are maintaining the same service levels as previously. JB I think the Chair would entertain a motion regarding the proposed budget. MN Move approval... GK I'll second. MN ...the recommendation to the Council for approval. JB Exactly. Thank you. GK And I'll second. JB It's been moved and seconded to recommend to the Palm Desert City Council proposed budget in the amount of$17.5 million for law enforcement services in the City for the fiscal year of 2013/2014. All those in favor, signify by an "aye"... (All members responded "aye") JB Any opposition, a no? Hearing none, it is so recommended. Before we go on, just, again, Steve, I want to thank you for the time you spent to talk to me as well as the Finance Director for his input. And please, Bill, thank you...or Lt. Sullivan, thank you to you for your input as well as the hard work that both you and Captain Vest put in to the preparation of the budget...very well done. Thank you. 8 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 C. CONSIDERATION OF PROPOSED FY2013/2014 FIRE DEPARTMENT BUDGET. The following is a verbatim transcript of this portion of the meeting: � JB Commissioner Jim Butzbach SYA Stephen Y. Aryan, Risk Manager BH Chief Bill Hunley, Riverside County Fire Department RG Chief Rick Griggs, Riverside County Fire Department MN Commissioner Martin Nethery RAS Robert A. Spiegel, Councilman TK Commissioner Terry Kramer JB Moving on to, again, New Business Item C, and that's consideration of the proposed Fiscal Year budget, 2013/2014, for the Fire Department. SYA Just for the benefit of our new Commissioner and also to remind everybody else, you see on your sheet, there are two columns. One says "Exhibit "A" and the other is "Anticipated". Exhibit "A" is what the County typically budgets at, and that's full positions at the highest step levels. What we like to see is more of a realistic total, which is our anticipated budget, and that's the one we tend to adopt every year, the one that's more realistic, instead of at the highest level for each position or step. As you see here, they stayed pretty modest compared to previous years. They do have some white paper requests, the majority, the biggest one being the remount of Medic 67, which is our last front-line medic, that's the one that serves south Palm Desert on Mesa View, to be retrofitted. There are some other changes that the City Manager made, and I'll go over those with you right now. On your white papers, the $2,000 request for the annual service for the rescue tools — we eliminated that because we're going to refurbishing those, and if they're refurbished, they don't need to be serviced this year. We reduced the new bed purchase amount for Station 33 down to $6,000 from $8,000. That's because those are full-sized, extra-long twins. We figured $500 would be a pretty good cost for those mattresses. I removed $300 from the painting material request. I think I have that in my budget and can probably do that this year. ?? (inaudible) 9 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 SYA If not, I'll be down there painting. We're also looking...there is a request for $5,000 for cabinetry. When we transferred the old Visitor Center to the Museum, there was...we did some deconstruction of the cabinetry there. So I'm going to go with the Fire Department to look at what we have and see if can work with the space they're looking at and maybe try to reutilize some of those materials if we can. So thaYs it. There are another two items that are not in your packet, and maybe Chief Hunley can address those. BH The only other two items (inaudible) in your package is every year the gurneys that we use for our annual service, the Stryker gurneys that are electric, they have special battery systems, one of those white papers was to....for annual maintenance twice a year on those, if I recall that was $6,000 for all the ambulances to be maintained twice a year. And the other one was for a new battery system. Currently, those gurneys use a 24-volt, lead acid Dewalt battery. Stryker has come up with a new lithium ion system. We can mount the chargers directly in the ambulance so when it's plugged into the shore line and it has power, it knows whether to keep charging those batteries or not. It will keep them level so we're not � replacing batteries every several months (inaudible). And I think that was $5,300 or$5,400, something like that. JB Are those batteries any less in weight? BH The new lithium ion? JB Yes. BH I'm not sure. RG They're a little bit smaller. BH They're a little bit smaller, I know that, but I don't know...as far as weight. They're probably a little less because they're not lead (inaudible) SYA They won't catch on fire (inaudible) JB Chief, in the coming year, how many paramedic units will be available to provide service to the City? BH Four. JB There are four. (inaudible) reserve, or... BH We have four front-line, and we have three that are reserves. So...Medic 67 is going to be the last one to be remounted, which is up at 10 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 Mesa View now. That one will go into reserve, and the new one that's being remounted will replace that. So you have four front-line and three reserve. JB Seven altogether. BH Yes. JB Okay, thank you. MN A couple of things for the Chief. A couple of things that aren't addressed in your supplemental email you sent. One is the grip hoist kit, one is the blinds at 67. What are we doing about that? BH The City Manager approved the grip hoist. What a grip hoist is...it's similar to a come-along. A come-along is used on the truck. That come-along is broken and out of service, not being able to be used, and the grip hoist will lift more, lift higher, longer, etc. That's a truck cost, and that will be split with the other two cities, Rancho Mirage and Indian Wells. MN Okay. What about the blinds? BH The blinds at 67 are worn out and broken, with broken parts, and I think he said okay to the budget. (inaudible) MN You couldn't find it in this year's budget? SYA Probably not. They were about $1,000. MN So $3,000 total? BH No, there was a change to that and it didn't make it in there. We're requesting $1,000 total. MN Oh. SYA Three for$1,000. (inaudible) MN So the plan is to take care of that, then. SYA Yes. 11 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 MN Okay. SYA They also...we took a look at their request for the additional ambulance at 71. There were a couple of constraints to that. Number one, there is no room at that facility for a second medic unit. They're pretty much crowded as it is, even with the new remodel. Secondly, they are still meeting the threshold of between 80% and 90% that the Fire Department (inaudible). And third, they are still within the (inaudible) fire protection program where the nearest unit responds (inaudible) where the station is located. BH And to answer your question from the last meeting on the five minutes...in looking into it and talking with our Chief in the Command Center and into our system, when the units go on scene and they push that button, if it's at five minutes and one-tenth of a second, that will show on the report as over five minutes. So we could say about half of those over five minute ones (inaudible) RAS Are we buying the mattresses they requested? SYA Yes, we're just reducing the price (inaudible) MN I gathered that from your email. JB Any questions? TK Steve, on (inaudible) I know you're refurbishing it, it's ten years old, what's the current standard for the life span of that, and just a basic question, are all the cutters/spreaders...l know you're refurbishing the hydraulics on it, the cutters and spreaders...do we have the latest? BH Go ahead. RG What we've done is...actually, we're changing it over to a technology they call core technology. Currently, we use two hoses, one's an in hose, one's an out hose...now we're going down to a single hose technology. The cutters are top of the line, new car technology cutters. They're top of the line. Spreaders are more than adequate for the (inaudible) they're asked to do. And the rams haven't changed in the last ten years. The power units are...they're a larger size power unit, but rather than change over to the smaller, more compact power units, our are more than adequate for working conditions, so we're not going to request to replace that. Ali we're requesting is to replace couplings and the hoses and move into that core technology, which allows it not to wear nearly as fast. TK I just wanted to make sure we have the right equipment for the job. 12 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 RG It's probably the best equipment you'll see in the County. JB Thank you, Terry. Anybody else? The Chair will certainly entertain a motion regarding the fire services budget. TK I'll make that motion to accept. MN Second. JB It's been moved and seconded to recommend to the Palm Desert City Council the proposed Fire Department budget for Fiscal Year 2013/2014. All those in favor of the recommendation signify by saying "aye".... SYA Sir, I'm sorry. JB I'm sorry. SYA Could we make a distinction on the anticipated budget? ?? Anticipated budget, combined total. JB Do you want that in the amount? SYA Yes. JB I forgot the amount. SYA You could just say the anticipated combined total. JB Anticipated amount. SYA Yes. JB Again, the question...those in favor, signify by saying "aye". (All members responded "aye") JB Any opposition, "no". Hearing none, so recommended. And again, also, Chief, thank you for...thank you to you and your staff for the preparation of a fine budget. MN For next year, I'd like to see last year's, meaning the previous year's budget, this year's, either the budget and the actual, as a comparison so you can (inaudible). And I appreciate the explanation, but I still look at the new one you gave me, and I don't see any reference to this 2% in there. I just see the 4%. I get the math, I guess 4.7% times $17 million is about 13 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 $825,000, but I'd like to see a line by line comparison. And I think we've done that in the past on both budgets. SYA Okay. VIII. CONTINUED BUSINESS None IX. OLD BUSINESS None X. REPORT ON CITY COUNCIL ACTION(S) Councilman Spiegel reported the following: ■ Work has started on the Whole Foods and Nordstrom Rack stores, which will be located in the old Best Buy location. ■ WestField Palm Desert is working on a complete remodel where Macy's used to be. ■ The City is working with a company to develop a hotel at the site on EI Paseo where the big white tent is currently located for EI Paseo Fashion Week. ■ Wolfgang Puck recently opened in the City. ■ A food chain has purchased the ToysRUs building, but the City does not yet know the identity of the company. XI. REPORTS AND REMARKS A. Citizens on Patrol Program 1. Monthly Reports for January and February 2013 2. The C.O.P.S. Caller for January-February 2013 Mr. Aryan noted the reports in the packet and stated the Citizens on Patrol members had logged over 1,800 patrol hours so far in 2013. Councilman Spiegel added that COPS members had also provided assistance with the traffic accident on Highway 74 yesterday. Lt. Sullivan noted that a new vacation check program would be starting the end of April and would be run by the Citizens on Patrol members. The goal is not to replace private security, and they will not be going into private gated communities. 14 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 Upon question by Commissioner Butzbach, Councilman Spiegel responded that the Citizens on Patrol would be relocating to the Portola Community Center in the near future. Mr. Wohlmuth added that the move would probably take place closer to May. B. Legislative Update None C. Police and Fire Departments 1. Chief Hunley noted that whenever there is a significant fire or incident, the Fire Department sends an SIR (Significant Incident Report) to the City Manager and Risk Manager. He said this information was also available on the intemet at rvcfire.org, with a link to incident information. 2. Lt. Sullivan noted the Family Safety Festival scheduled for 9 a.m. to 1 p.m. this Saturday, March 23, 2013. It would include a free helmet giveaway and child safety seat inspections. D. Staff Mr. Aryan noted that at its last meeting, the City Council considered an ordinance increasing the Public Safety Commission membership from five to seven. Second reading of the ordinance will be on March 28th, and the Commission's new members should be seated by May. He also recommended that the Public Safety Commission Meeting of April 10th be canceled, since this March meeting was held so late in the month. He said he would be bringing the 2012 Annual Police and Fire Reports to the Commission at that time. Councilman Spiegel asked how staff felt the City would end up this year as far as the Police and Fire budgets. Mr. Aryan responded that he anticipated we should be within budget for both. Mr. Wohlmuth added that we are right on track with overtime. E. Public Safety Commissioners 1. Vice Chairman Luhring, Commissioner Nethery, and Chairman Kirkwood welcomed Commissioner Terry Kramer to the Public Safety Commission. 15 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 2. Commissioner Nethery stated that every year when the Public Safety Commission reviews the proposed budget, he is reminded that one of the most important things the City does is public safety, and it is a big job. He expressed the Commission's appreciation for the good work done by both Police and Fire Departments as well as City staff. He also asked staff to include on the next Agenda the annual report of what the Public Safety Commission has done the past year. 3. Commissioner Kramer thanked everyone for welcoming him. He said it was an honor for him to have been appointed to the Public Safety Commission, and he was looking forward to assisting and being part of the team. He commended the Police and Fire Departments for the budgets and said they were fairly easy to absorb quickly; however, he agreed with Commissioner Nethery that a comparison from year to year would be helpful. 4. Commissioner Butzbach noted recent media coverage of the Early Waming System with regard to seismic activity and earthquakes and stated several years ago there was discussion with CalFire about implementing this system in the fire stations. He asked if that had come to fruition. Chief Hunley responded that a lot of the stations did have the Early Warning Systems. Chief Griggs added that they actually worked in last week's earthquakes. He said they had anywhere from three to ten seconds, and the station doors were already starting to open when the earthquakes hit. Mr. Aryan added that finro of the three Palm Desert Fire Stations had the system, and the only one that did not was Station 67. Mr. Wohlmuth noted that this was not the advanced CREWS system that has been in the newspapers that ties all the fire stations and schools together. The plan with that system was that the school closest to the epicenter would notify the school farthest away. 5. Commissioner Butzbach noted that at a previous Public Safety Commission meeting, the Police Department made a presentation regarding a new networking program for merchants on EI Paseo and asked if that had been implemented. 16 APPROVED MINUTES ADJOURNED/REGULAR PUBLIC SAFETY COMMISSION MEETING MARCH 19, 2013 Lt. Suliivan responded that it was up and running on EI Paseo, and The Desert Sun had just done a story on that program. He stated that representatives from Moreno Valley had visited today to look at the system to possibly implement a similar one in that city. Approximately 70% of the EI Paseo merchants were participating; the difficulty was with the larger stores, which needed corporate approval. 6. Commissioner Butzbach thanked members of the Commission, City Council, City staff, Police and Fire for their support during his year as Chairman of the Public Safety Commission. XII. ADJOURNMENT Chairman Kirkwood moved to adjourn the meeting at 2:45 p.m. Motion was seconded by Vice Chairman Luhring and carried by a 5-0 vote. C Mary P. La o s, Recording Secretary 17