HomeMy WebLinkAboutC32870A&B - 2013 Citywide Trffc Sgnl Maint 580-13 Contract No. C32870 A
Contract No. C32870 B
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE THE CITY CLERK TO ADVERTISE AND CALL FOR
BIDS, AND APPROVE THE PURCHASE OF EQUIPMENT AT A
COST NOT TO EXCEED $89,272 FOR THE 2013 CITYWIDE
TRAFFIC SIGNAL MAINTENANCE PROJECT (PROJECT NO.
580-13)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR: Econolite Traffic Control Products, Inc.
3360 E. La Palma Avenue
Anaheim, California 92806
DATE: June 13, 2013
CONTENTS: Quote from Econolite Traffic Control Products
Recommendation
By Minute Motion:
1. Authorize the City Clerk to advertize and call for bids for the 2013
Citywide Traffic Signal Maintenance Project (Project No. 580-13);
and
2. Authorize staff to purchase the necessary traffic signal cabinet
assemblies from Econolite Traffic Control Products, Inc., at a cost not
to exceed $89,272.
Funds are available in Traffic Signal Maintenance Account No. 234-4250-422-4001.
No General Fund money is being used for this expenditure.
Backaround
The City of Palm Desert has 102 traffic signals. A number of traffic signals are in need
of extensive maintenance work due to wire damage caused by insects, outdated
equipment, cabinet rust damage, and loop detector failure due to pavement shifting and
cracking. The work necessary to make these repairs includes intersection rewiring,
Contract N0. C32870 A & B
Staff Report
Authorize Staff to Advertize and Purchase Equipment for Project 580-13
Page 2 of 3
June 13, 2013
traffic signal cabinet replacements, and pavement repair with loop detector
replacement.
The traffic signal cabinet assemblies are a "sole source" item and must be ordered from
Econolite Traffic Control Products to insure compatibility with the City's central traffic
signal system. Staff is in the process of finalizing the specifications for the required
work and is requesting authorization to order the necessary cabinets as both a time and
cost saving measure. The cabinets must be specificalty wired for each intersection and
inspected by staff. Ordering the cabinets directly from the vendor will eliminate any
potential material mark-up from a contractor.
Staff requested and received a quote of$89,272 from Econolite Traffic Control Products
to manufacture and deliver four (4) traffic signal cabinet assemblies. A copy of the
quote is attached for reference.
Fiscal Analysis
The Traffic Signal Maintenance Project is included in the FY 2012-2013 budget. No
general fund monies will be spent to purchase the traffic signal cabinet assemblies and
to advertise the project for construction. Total project costs will be determined following
receipt and award of the construction contract.
Prepared By: Department He d:
<
M k S. Diercks, P.E. Mark G ee wood, P.E.,
Transportation Engineer Directo of Public Works ,
CITY COUNCIL�'ION
APPROVED DFNTED
RECEIVED OTHER
P I S. Gibson, Director of Finance �ET G DAT "
AYES: �° � -7 ��r
NOES:
ABSENT:
Appr v I: AI3STAIN: -
VERIF[ED BY: -
Original on File with City ' rk's Office
o n M. Wohlmuth, City Manager
SD/bl
��
n
��#�
� ` � � � �ry ��
� ��
.,,.� , ��. �� : .�w
�.5��. �� �. .��� �..�� .��,�.m _�e � ���. .��,� �u �.m ���a.. "��� ����# ..���: �-� ,��r. �
Date: May 29,2013
To: Palm Desert; City of Re: Cabinet Quotes
73-510 Fred Waring Drive Econolite Reference: Q-05622-SOY3
Palm Desert,CA 92260
Attn: Mark Diercks
1#em# P�rfi# t�ty, DesCXip#ion ' k Price per ' Eyctended',
1 CABINET-TS2-1 PNG' 1 R cabinet assembly includes ' $21,603.00 $21,603.00
W/CONTROLLER
'FOR HWY 111 AND MONTEREY
'BUILT FOR PALM DESERT SPECS
16 POS.MAIN PANEL '
'12 RED JUMPERS
'ASC3 CONTROLLER
'IFS MODEM '
'12 LOAD SWITCHES
'4-FTR'S '
'16 CHANNEL MMU
16 DETECTORS2-8 POSITION
'DETECTOR RACKS
16 2 CHANNEL DETECTORS
2 CABINET-TS2-1 PNG 3 3 P CABINETS FOR: $20,352.00 $61,056.00
W/CONTROLLER ELPASEO PORTOLA
HOVLEY LANE EAST&TAVA LANE
' 'PORTOLA AVE @ HOVLEY LANE
EAST
'P cabinet assembly indudes ',
I BUILT FOR PALM DESERT SPECS
16 POS.MAIN PANEL
I 12 RED JUMPERS
'ASC3 CONTROLLER
IFS MODEM '
'12 LOAD SWITCHES
'4-FTR'S
i 16 CHANNEL MMU
'16 DETECTORS2-8 POSITION
DETECTOR RACKS
i 16 2 CHANNEL DETECTORS
SubTotal' $82,659.00
33�U E. La Palnr�,�v�:,t�€�a1�ei�r�, G��28E�6
�^�� ��'�.,� � '�,:��..�"»,^ �� �"� .
��;:: �� 4.,»��`" �..F:�� �. . . '�� '«� ���"�+�"�
�s, .���� '
,.� rw.r . .e:*�ai ., . �:� E,.. ..
";,:
...,z_�.a.i.i.............
��*`��'
� .�,...,.
�,. ��u,��� . _�.,.W.� ,.� m.���w�.. ��,o. �_�, ..m. �. �,�.,, _° ffi ..� �� ..}� r �.:�.,.. ..
Shipping&Handling';
Taxes�'I $6,613.00
TOTAL'' $89,272.00
Note: Each product listed in this quotation is available for purchase separately at the itemized price listed.
Unless specifically requested or noted on this quotation,the product(s)quoted herein may or may not
comply with any Buy America requirements.
Quote Valid For:60 DAYS �/ � � � �� ,,
FOB: Econolite Factory T�"WV h�(X�:�.GWWL
Terms: Net 30 days from date of shipment
*Shipping: Included Tom Kirkland-Account Manager
""Taxes: Estimated tkirkland@econolite.com
Delivery: 8 weeks ARO,approved credit terms and submittal approval when applicable
33��5 E. €..� P�in�<�f�v�.Ar�<�i��i��r�. Cf�92t3C}�
� r�
��� �._.����� � �
��: ��,,�"�� ,. �, �� �:�� � ��"�� �� ,� �° �
. .., a, ,ra.-�_. n:.se:,. �aa��,�a
Hr #��,