HomeMy WebLinkAboutDrctn - Utility Undergrounding in PD CITY OF PALM DESERT
STAFF REPORT
REQUEST: PROVIDE DIRECTION TO STAFF REGARDING UTILITY
� UNDERGROUNDING IN PALM DESERT
SUBMITTED BY: John M. Wohlmuth, City Manager
DATE: June 27, 2013
Recommendation
1. By minute motion, continue consideration of this item to the regularly scheduled
City Council meeting of August 22, 2013.
2. Direct staff to add an additional step to the established City process for formation
of utility undergrounding assessment districts that provides Southern California
Edison with an opportunity to evaluate the technical feasibility and economic
efficiency of a community proposed district prior to a formal engineering study.
Backqround
On December 13, 2012, the City Council voted unanimously to continue until its second
meeting in April 2013 consideration of a request to provide direction to staff regarding
utility undergrounding in Palm Desert.
Council members' stated reasons for the continuation included the need for more time
to determine if redevelopment bond proceeds might be available to assist newly formed
utility undergrounding assessment districts with the cost of engineering and potentially
with the public portion of any improvements.
On April 26, the Council once again continued the item to June 27 in anticipation of
learning more about the availability of the redevelopment bond proceeds.
In the interim, staff has been working to provide information and assistance to residents
Merilee Colton and Lesley Miller, who have gone door-to-door collecting signatures from
other homeowners in their South Palm Desert neighborhood on a petition in support of a
utility undergrounding assessment district there.
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Staff Report
Utility Undergrounding in Palm Desert
December 13, 2012
Page 2 of 3
The petition has been very successful with signatures collected from representatives of
65 of the 88 parcels in the proposed district. Of these 65 signatures, 62 have been
certified by City staff as matching the property owner names on file with the Riverside
County Assessor. This number meets the 70 percent (70%) threshold required for the
process to move forward under the City's current policy.The City has only received one
communication in opposition to the proposed district.
Staff has scheduled a meeting on July 11 with Ms. Colton and Ms. Miller and Southern
California Edison. Staff is requesting that the Council continue consideration of this item
until after the July 11 meeting so that Edison representatives can review the proposed
utility undergrounding district to ensure that it is coherent, feasible, and economical.
If Sou�hern California Edison does not have technical or other substantial objections to
the proposed district, staff is optimistic that the City can work with the Oversight Board
of the Successor Agency to the Palm Desert Redevelopment Agency and with the
California Department of Finance to secure funds from redevelopment bonds to pay for
an engineering study — the next step in the process of forming a utility undergrounding
assessment district.
The significant progress that residents have made toward the creation of a new utility
undergrounding assessment district in south Palm Desert demonstrates the viability of
the City's existing process for utility undergrounding as well as the advantages of
allowing residents the flexibility to propose their own district boundaries.
The change to allow residents to determine their own proposed district boundaries has
also demonstrated the need for an additional step - a preliminary feasibility review by
Southern California Edison — that was unnecessary under the former process, which
relied on district boundaries identified by the City.
Staff believes the City's existing, democratic, citizen initiated process for forming utility
undergrouriding assessment districts can work well, especially if neighborhoods are
given the freedom to establish the most feasible and cost efficient district boundaries
rather than being forced to work within the confines of districts defined by the City 12
years ago as part of a pilot undergrounding program.
Fiscal�Analvsis
Through its former Redevelopment Agency, the City has previously provided financial
assistance to neighborhoods that demonstrated a strong interest in utility
undergrounding. The criteria for City participation in residential undergrounding has
been that it be initiated at the request and expense of the area's residents.
Unfortunately, with the elimination of redevelopment, the financial tool that the City used
to support such efforts is gone.
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Staff Report
Utility Undergrounding in Palm Desert
December 13, 2012
Page 3 of 3
If the City were to match the portion of the cost that its former Redevelopment Agency
has covered, or offered to cover, for past undergrounding projects, it would pay roughly
54 percent of the total cost of undergrounding.
Palm Desert contains approximately 67 miles of above ground utility lines that would
cost approximately $234.5 million, $3.5 million per mile, to underground.
It is estimated that engineering alone for a community-wide undergrounding project in
Palm Desert would cost roughly $31.7 million. Barring the use of reserves, the City does
not have access to this $31.7 million or to the additional tens of millions of dollars that
would be required to pay for a community-wide undergrounding project.
The City has limited funds and issues of fairness are at stake, especially as many
homeowners in Palm Desert have already paid for the cost of undergrounding their
utilities through assessments or through the purchase price of their home. In addition,
legal issues are raised when public money is spent to improve private property.
There �is a good possibility that redevelopment bond proceeds could be used, in lieu of
Redevelopment Agency funds, to allow the City to provide some financial assistance to
newly formed undergrounding utility districts to mitigate the engineering and public
improvement costs of related undergrounding projects.
The rules governing the dissolution of redevelopment require any expenditure of
redevelopment bond proceeds to be listed on a Successor Agency's Recognized
Obligation Payment Schedule (ROPS). The Palm Desert Successor Agency's next
ROPS� is scheduled to be submitted to the State Department of Finance in October of
this year with access to the funds potentially available as soon as January 2014.
No money exists in the current or upcoming fiscal year budgets for utility
undergrounding. If the Council declines to wait for redevelopment bond proceeds to
become available, it must appropriate money from General Fund reserves to pay for
engineering and other utility undergrounding expenses related to the proposed
undergrounding assessment district or other proposed districts that might come forward.
CTTY COUNGTG�1�1'ION
Submitted By: APPROVED DE1ViE'D
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JQ M. Wohlmuth, City Manager NOE5:
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Original on File with City C er 's Office
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CITY OF PALM DE �
STAFF REPORT
REQUEST: PROVIDE DIRECTION TO STAFF REGARDING UTILITY
UNDERGROUNDING IN PALM D
SUBMITTED BY: John M. Wohlmuth, City Manager M�E1'IN8�A'T�- G`�-"��-�����-� --- -
DATE: December 13, 2012 ���T4��`��""'��--��L 1/��
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Recommendation �'�""��yx•��°°���_�������-��
1. Retain Palm Desert's existing process for the creation of utility undergrounding
assessment districts.
2. Allow neighborhoods to determine their own feasible and cost effective
undergrounding utility district boundaries without regard to previous City-
established districts.
3. Determine, in connection with AB1484, if bond proceeds can be used, in lieu of
Redevelopment Agency funds, to allow the City to provide financial assistance to
newly formed undergrounding utility districts to mitigate the public improvement
and engineering costs of related undergrounding projects (based on priority of
bond funded projects and California Department of Finance issued finding of
completion discussed at the November 15, 2012 City Council Study Session).
Backs�round
Palm Desert residents currently have access to an established, citizen-initiated,
democratic process by which neighborhoods can pursue utility undergrounding through
the formation of assessment districts.
Following resident inquiries and at the request of Mayor Pro Tem Kroonen, staff has
been investigating the feasibility of undergrounding the approximately 67 miles of
remaining overhead utility lines in Palm Desert. The greatest obstacle to this significant
undertaking is cost.
Staff has calculated $234.5 million as a rough estimate of the potential cost to
underground utilities throughout the community. This $3.5 million per mile cost is equal
to an average of the estimated per mile costs of the proposed Palm Desert Country
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report 12-13-2012.doc
Staff Report
Utility Undergrounding in Palm Desert
December 13, 2012
Page 2 of 4
Club Utility Undergrounding Assessment District project and estimates provided by
Southern California Edison.
Designated funding for utility undergrounding is extremely limited. Under California
Public Utilities Commission Rule 20A, the City receives an annual allocation of funds
collected from Edison ratepayers to support capital spending on undergrounding
projects.
In 2012, the City received $64,833 in Rule 20A funding bringing the available balance
for Rule 20A undergrounding projects to $152,288. These funds are further limited by
the fact that they must be spent on projects that provide a general benefit to all electric
ratepayers in a service area and meet the following criteria: 1) heavy concentration of
electric facilities; 2) heavy volume of pedestrian and vehicle traffic; 3) civic, recreation,
and scenic areas; 4) arterial streets; and 5) major collector roads.
The City has never unilaterally undergrounded utilities in any Palm Desert residential
neighborhood. Every undergrounding project in Palm Desert has involved significant
financial participation from the property owners in that area, either through the price
they paid the developer for their home or through assessment district financing.
Through its former Redevelopment Agency, the City provided financial assistance to
neighborhoods that demonstrated a strong interest in undergrounding their utilities. The
criteria for City participation in residential undergrounding has been that the project was
initiated at the request and expense of the area's residents. Unfortunately, with the
elimination of redevelopment, the financial tool that the City used to support such efforts
is gone.
The most recent utility undergrounding project took place at 125 homes in the Palm
Desert Highlands area in south Palm Desert at the request of and with significant
financial support from residents there. More recently, the City solicited community input
from the Palm Desert Country Club neighborhood to see if residents there would be
interested in taking the steps necessary to initiate undergrounding with assistance from
Redevelopment Agency funds.
The response from area residents was mixed and largely unenthusiastic. Any plans to
move forward with an undergrounding project in the Palm Desert Country Club area
were put on hold when the State eliminated redevelopment.
Despite the successful formation of undergrounding utility districts under the City's
existing process, some local proponents of utility undergrounding ha�e criticized the
current system as impractical and too costly. Rancho Mirage and San Diego have been
cited as examples of communities to be emulated.
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Staff Report
Utility Undergrounding in Palm Desert
December 13, 2012
Page 3 of 4
The City of Rancho Mirage utilized Redevelopment Agency funds to pay for its
community-wide undergrounding project at a cost of more than $25 million.
That project was approved in 2003 and completed this year. Unfortunately,
Redevelopment Agency funding is no longer available in Palm Desert.
In San Diego, where the City Council approved a community-wide undergrounding
program in 2001, all utility customers, including customers whose utilities are already
underground, pay monthly surcharges on their electric and phone bills to fund the cost
of putting utility lines underground. San Diego officials estimate that, at the current rate
of progress, the undergrounding project will not be completed until 2066.
Some residents have cited safety and reliability concerns with overhead utility lines.
However, Southern California Edison, which is responsible for the maintenance and
safety of its electrical utility infrastructure, has repeatedly and unequivocally stated that
overheard utility lines are as safe and as reliable as underground lines. According to
Southern California Edison representatives, overhead lines enjoy some advantages
over underground infrastructure including the ability to locate problems and make
repairs more quickly on overhead lines resulting in shorter power outages.
There are valid issues with above ground utilities besides aesthetic concems. As
homeowners add more televisions, computers, and other connected devices, additional
electric, telephone, and cable infrastructure ends up on above ground poles that, in
some cases, were not designed for it. Southern California Edison representatives have
acknowledged this issue. They say the utility is engaged in an active program to replace
aging poles with new, larger poles capable of handling the greater load.
The pole replacement program has raised concerns with some undergrounding
proponents, who argue that the money that Southern California Edison is spending to
install new power poles could be better spent undergrounding utilities.
Edison representatives have responded that the costs of utility pole replacement are
much less than the costs associated with undergrounding and that they must address
safety issues with their infrastructure immediately as they become apparent.
Proposed actions by local undergrounding advocates have included a suggestion that
the City pass an ordinance mandating that "all utilities in Palm Desert will be
underground." Details of how this ordinance would be enforced could be resolved later,
they say, but the ordinance would be a beneficial first step and signal that the City views
undergrounding as a priority. Others have suggested that the City place a combined
special tax on utility customers and community-wide property assessment before voters,
with revenue from both sources going to pay for undergrounding.
Staff understands and sympathizes with the desire to eliminate unsightly above ground
utility lines from the community. However, given the assurances from Southern
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Staff Report
Utility Undergrounding in Palm Desert
December 13, 2012
Page 4 of 4
California Edison regarding the safety and reliability of overhead utility lines, the City
must evaluate whether it makes sense to spend public money that currently pays for
police, fire, and other vital services benefitting the entire community to underground
Southern California Edison-owned utilities to provide, what would appear to be, a
primarily aesthetic improvement to individual neighborhoods.
The City has limited funds and issues of fairness are at stake, especially as many
homeowners in Palm Desert have already paid for the cost of undergrounding their
utilities through assessments or through the purchase price of their home. In addition,
legal issues are raised when public money is spent to improve private property.
Staff believes the City's existing utility undergrounding assessment district system can
succeed, especially if neighborhoods are given the freedom to establish the most
feasible and cost efficient district boundaries rather than being forced to work within the
confines of districts defined by the City 12 years ago as part of a pilot undergrounding
program.
Fiscal Analvsis
Palm Desert contains approximately 67 miles of above ground utility lines that would
cost approximately $234.5 million, $3.5 million per mile, to underground.
If the City were to match the portion of the cost that its former Redevelopment Agency
has covered, or offered to cover, for past undergrounding projects, it would pay roughly
54 percent of the total cost of undergrounding the community's remaining above ground
utilities, approximately $126.6 million. Residents in areas to be undergrounded would be
responsible for the remaining $107.9 million share of the total.
It is estimated that engineering alone for a community-wide undergrounding project in
Palm Desert would cost roughly $31.7 million. Barring the use of reserves, the City does
not have access to this $31.7 million or the additional tens of millions of dollars that
would be required to pay for a community-wide undergrounding project.
There is a possibility that bond proceeds could be used, in lieu of Redevelopment
Agency funds, to allow the City to provide some financial assistance to newly formed
undergrounding utility districts to mitigate the public improvement and engineering costs
of related undergrounding projects.
Submitted By:
/ '
J M. Wohlmuth, City Manager
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