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HomeMy WebLinkAboutXpnditure - Annual Computer Software Maint CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF FUNDS FOR ANNUAL COMPUTER SOFTWARE MAINTENANCE IN THE AMOUNT OF $56,084.09 SUBMITTED BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER DATE: JUNE 27, 2013 CONTENTS: INVOICES #64559, #64483 FROM SUNGARD PUBLIC SECTOR Recommendation By Minute Motion, approve payment to SunGard Public Sector in the amount of $56,084.09 to provide computer software maintenance for one year. Funds are available in Account No. 110-4190-415-3360. Backqround Nineteen years ago the City of Palm Desert signed a contract with SunGard HTE, now known as SunGard Public Sector, to provide software for processing building permits, code enforcement, business license, purchasing, payroll, and accounting. Annual maintenance provides the City with all upgrades, fixes, and technical support needed to stay current and maintain the software. The City is currently in the process of upgrading to their new product called ONESolution. The maintenance fees paid by this invoice are for this new version. The City did not go out to bid on this item. This ongoing contract is proprietary so there is not an opportunity for vendors to bid on SunGard's software. Staff recommends that Council approve payment of the annual maintenance agreement in the amount of $56,084.09 for the period of 6/01/13 through 5/31/14 (Fiscal Year 13- 14). Staff Report Approval of Funds for Annual Computer Software Maintenance June 27, 2013 Page2of2 Fiscal Impact Maintenance on the current system is available under the current contract at a cost of $56,084.09. Funds are available in Fiscal Year 2013-2014 budget, Account No. 110- 4190-415-3360. Submitted by: C�yCO��AQMpN APPROVED � DF,N[ED �CE�� OTHER - � - -- MEET � Claytor�� _ n Helf � pyEg. � . Information Systems Manager NOES: ABSENh ABSTAINs Approved by: VERIFIED BYt Qrtg[n�!on Flle wit6 City k's Office ;' Paul S. Gibson ohn M. Wohlmuth Director of Finance ity Manager � su�►�a• �uB��� sEc�ro� Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 �G 64559 30/Apr/2013 1 of 3 800-727-8088 www.sungardps.com Bill To: City of Palm Desert Ship To: Ciry of Palm Desert 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT, CA 92260 PALM DESERT,CA 92260 United States United States Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611 rustom.er Grp.'No. Cus!ome,r Mams Customer?O Numbss Cur:�ncy Terrs:s �:re Dafe � 21�g�G City of Palm Desert USD NET30 30/May/2013 No SKU Code/DescrlptionlComments Unita Rate Extended ontract a 7 5 2 QRep End User 7.00 331.00 2,317.00 Maintenance Start:01/JuN2013, End:31/May/2014 ontract o. 071 2 3 QRep End User 2.00 331.00 662.00 Maintenance Start:01/Jun/2013, End:31/May/2014 ontract o. 4 OneSolution Cash Receipting 1.OQ 1,410.00 1,410.00 Maintenance Start:01/Jun/2013, End:31lMay/2014 5 ONESolution-Land Management 1.00 1,820.00 1,820.00 Maintenance Start:01/Jun/2013, End:31/May/2014 6 ONESolution Accounts Payable w/Bank Reconciliation 1.00 1,980.00 1,980.00 Maintenance Starx 01/Jun/2013, End:31/May/2014 7 ONESolution-AccountsReceivable 1.00 1,700.00 1,700.00 t7sisste:t�nce 5fafi Q1/Jurt�Ol�, E�d:31/l:1a�l201�3 8 OneSolution Budget Item Detail 1.00 700.00 - 700.00 Maintenance Sta�01/JuN2013, End:31lMay/2014 9 ONESolution-Fixed Assets 1.00 1,700.00 1,700.00 Maintenance Start:01/Jun/2013, End:31/May/2014 10 ONESolution General Ledger 1.00 4,800.00 4,800.00 Maintenance Start:01/JuN2013, End:31/May/2014 11 OneSolution Job/Project Ledger(included w/GL) 1.00 0.00 0.00 Maintenance Start 01/JuN2013, End:31/Mayl2014 12 ONESolution-Purchasing 1.00 2,400.00 2,400.00 Maintenance Start:01/Jun/2013, End:31/May/2014 13 OneSolution Stores Inventory 1.00 2,386.80 2,386.80 Maintenance Start:01/Jun/2013, End:31/May/2014 14 ONESolution-Human Resources 1.00 3,310.00 3,310.00 Maintenance Start:01/Jun/2013, End:31/May/2014 Page Total 25,185.80 �. � � su��'PUBLI� SECTC7R Invoice 1000 Business Center Drive company Document No Date Page Lake Mary, FL 32746 LG 64559 30/Apr/2013 2 of 3 800-727-8088 www.sungardps.com Bill To: City of Palm Desert Ship To: City of Palm Desert 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT, CA 92260 PALM DESERT,CA 92260 United States United States Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611 Customer Grp�'No. Cus:omffr Name Customer PO Number Currency Terms Uue Date 1 2118LG City of Palm Desert USD NET30 30/May/2013 No SKU Code/DescriptioNComments Units Rate Extended 15 ONESolution-Payrolt 1.00 3,660.00 3,660.00 Maintenance Start:01/JuM2013, End:31/May/2014 16 OneSolution Position Budgeting 1.00 700.00 700.00 Maintenance Start:A1/JuN2013, End:31/Mayf2014 17 ONESolutiort-Timecard Online(inGuded w/Payroll} 1.00 0.00 0.00 Maintenance Start:01lJuN2013, End:31/May/2014 18 OneSolution Empioyee OnLine(EDGE) 1.00 1,700.00 1,700.00 Maintenance Start:01/JuN2013, End.31/May/2014 19 ONESolution-Clidc;Drag�Drill(CDDy 1.00 670.00 670.00 Maintenance Start:01/Junl2013, End:31/May/2014 20' ONESolution Documents Online 1.00 0.00 0.00 Malntenance Start:01/JuN2013, End:31/May/2014 21 ONESolution-Easy Lase�Forms 1.00 640.00 640.00 Maintenance Siart:01/Jun12013, End:31/May/2014 22 ONESolution Building Permits(&Inspedions) 1.00 5,470.00 5,470.00 Mafntenanoe StarC 01/Jun/2013, End:31/May/2014 23 OneSoludon Business Acxount Management(Licensing} 1.00 2,930.00 2,930.00 Maintenance Star�01/Jun/2013, End:31/May/2014 24 OneSolution Code Compliance(BEnforcement) 1.00 2,740.00 2,740.00 Maintenance Start•01/JuN2013, End:31/May/2014 25 OneSolution-Planning,Engineering(Development) 1.00 2,930.00 2,930.00 Maintenance Start:01/JuN2013, End:31/May/2014 ontract o. 20061573 1 QRep Administrator 1.OU 331.00 331.00 Maintenance Start:01/Junl2013, End:31/May/2014 ontract o. 26 Tax(Type-MA) 1.00 1,878.35 1,878.35 Page Total 23,649.35 , ��° .__.. � sci�R�`PUBLI� SECTa� Invoice 1000 Business Center Drive company DocumentNo Date Page Lake Mary, FL 32746 LG 64559 30/Apd2013 3 of 3 800-727-8088 www.sungardps.com Bill To: City of Palm Desert Ship To: City of Palm Desert 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT, CA 92260 PALM DESERT, CA 92260 United States United States Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611 Custorner Grp✓No. Cusiomer IYame Customer PO Number Currency Terms Due Date 1 2118LG City of Palm Desert USD NET30 30/May/2013 No SKU CodelDescriptloNComments Units Rate Extended Remit Payment To:SunGard Public Sector Inc. Bank of America Subtotal ��46,956.80� 12709 Collection Center Drive Chicago,IL 60693 Sales Tax 1,878.35 Invoice Total � 48, 38 515� Payment Received � � � u�aew�wnr Balance�ue � 48,835.15� su��' f'UBLIC SECTOR Invoice 1000 Business Center Drive Company Document-No Date Page Lake Mary, FL 32746 LG 64483 30/Apr/2013 1 of 1 800-727-8088 www.sungardps.com Bill To: City of Palm Desert Ship To: City of Palm Desert 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT, CA 92260 PALM DESERT, CA 92260 United States United States Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611 Customer Grp✓No. Cusfomer Name Customer PO Number Cumency Terms Due Date 1 2118LG City of Palm Desert USD NET30 30/May/2013 No SKU Code/DescriptloNComments Units Rate Extended ontract o. 120 1 ONESolution Global Core(NaviLine� 1.00 1,029.07 1,029.07 Maintenance Start:01/JuN2013, End:31/May/2014 2 ONESo�ution Financials Core Module 1.00 3,554.02 3,554.02 Maintenance Start:01/JuN2013, End:31/May/2014 3 ONESolution BI Core-NaviLine 1.00 2,387.03 2,387.03 Maintenance Start:01/Jun/2013,,End:31lMay/2014 ontract a 4 Tax(TYPe-MA) 1.00 278.82 278.82 Page Total �� 7.248.94 Remit Payment To:SunGard Public Sector Inc. Bank of America Subtotal �� 6,970.12 12709 Collection Center Drive �`*°� Chicago,IL 60693 Sales Tax �� 278.82 Invoice Total 7,248.94 ;� ��_____...�_._...._ :: Payment Received ���� 0.00 �., Balance Due 7,248.94�� �e_.._..._.._._____._