HomeMy WebLinkAboutXpnditure - Annual Computer Software Maint CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: APPROVAL OF FUNDS FOR ANNUAL COMPUTER SOFTWARE
MAINTENANCE IN THE AMOUNT OF $56,084.09
SUBMITTED BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER
DATE: JUNE 27, 2013
CONTENTS: INVOICES #64559, #64483 FROM SUNGARD PUBLIC SECTOR
Recommendation
By Minute Motion, approve payment to SunGard Public Sector in the
amount of $56,084.09 to provide computer software maintenance for one
year. Funds are available in Account No. 110-4190-415-3360.
Backqround
Nineteen years ago the City of Palm Desert signed a contract with SunGard HTE, now
known as SunGard Public Sector, to provide software for processing building permits,
code enforcement, business license, purchasing, payroll, and accounting. Annual
maintenance provides the City with all upgrades, fixes, and technical support needed to
stay current and maintain the software. The City is currently in the process of upgrading
to their new product called ONESolution. The maintenance fees paid by this invoice are
for this new version.
The City did not go out to bid on this item. This ongoing contract is proprietary so there
is not an opportunity for vendors to bid on SunGard's software.
Staff recommends that Council approve payment of the annual maintenance agreement
in the amount of $56,084.09 for the period of 6/01/13 through 5/31/14 (Fiscal Year 13-
14).
Staff Report
Approval of Funds for Annual Computer Software Maintenance
June 27, 2013
Page2of2
Fiscal Impact
Maintenance on the current system is available under the current contract at a cost of
$56,084.09. Funds are available in Fiscal Year 2013-2014 budget, Account No. 110-
4190-415-3360.
Submitted by: C�yCO��AQMpN
APPROVED � DF,N[ED
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Approved by: VERIFIED BYt
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Paul S. Gibson ohn M. Wohlmuth
Director of Finance ity Manager
� su�►�a• �uB��� sEc�ro� Invoice
1000 Business Center Drive Company Document No Date Page
Lake Mary, FL 32746 �G 64559 30/Apr/2013 1 of 3
800-727-8088
www.sungardps.com
Bill To: City of Palm Desert Ship To: Ciry of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT, CA 92260 PALM DESERT,CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611
rustom.er Grp.'No. Cus!ome,r Mams Customer?O Numbss Cur:�ncy Terrs:s �:re Dafe
� 21�g�G City of Palm Desert USD NET30 30/May/2013
No SKU Code/DescrlptionlComments Unita Rate Extended
ontract a 7 5
2 QRep End User 7.00 331.00 2,317.00
Maintenance Start:01/JuN2013, End:31/May/2014
ontract o. 071 2
3 QRep End User 2.00 331.00 662.00
Maintenance Start:01/Jun/2013, End:31/May/2014
ontract o.
4 OneSolution Cash Receipting 1.OQ 1,410.00 1,410.00
Maintenance Start:01/Jun/2013, End:31lMay/2014
5 ONESolution-Land Management 1.00 1,820.00 1,820.00
Maintenance Start:01/Jun/2013, End:31/May/2014
6 ONESolution Accounts Payable w/Bank Reconciliation 1.00 1,980.00 1,980.00
Maintenance Starx 01/Jun/2013, End:31/May/2014
7 ONESolution-AccountsReceivable 1.00 1,700.00 1,700.00
t7sisste:t�nce 5fafi Q1/Jurt�Ol�, E�d:31/l:1a�l201�3
8 OneSolution Budget Item Detail 1.00 700.00 - 700.00
Maintenance Sta�01/JuN2013, End:31lMay/2014
9 ONESolution-Fixed Assets 1.00 1,700.00 1,700.00
Maintenance Start:01/Jun/2013, End:31/May/2014
10 ONESolution General Ledger 1.00 4,800.00 4,800.00
Maintenance Start:01/JuN2013, End:31/May/2014
11 OneSolution Job/Project Ledger(included w/GL) 1.00 0.00 0.00
Maintenance Start 01/JuN2013, End:31/Mayl2014
12 ONESolution-Purchasing 1.00 2,400.00 2,400.00
Maintenance Start:01/Jun/2013, End:31/May/2014
13 OneSolution Stores Inventory 1.00 2,386.80 2,386.80
Maintenance Start:01/Jun/2013, End:31/May/2014
14 ONESolution-Human Resources 1.00 3,310.00 3,310.00
Maintenance Start:01/Jun/2013, End:31/May/2014
Page Total 25,185.80
�. �
� su��'PUBLI� SECTC7R Invoice
1000 Business Center Drive company Document No Date Page
Lake Mary, FL 32746 LG 64559 30/Apr/2013 2 of 3
800-727-8088
www.sungardps.com
Bill To: City of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT, CA 92260 PALM DESERT,CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611
Customer Grp�'No. Cus:omffr Name Customer PO Number Currency Terms Uue Date
1 2118LG City of Palm Desert USD NET30 30/May/2013
No SKU Code/DescriptioNComments Units Rate Extended
15 ONESolution-Payrolt 1.00 3,660.00 3,660.00
Maintenance Start:01/JuM2013, End:31/May/2014
16 OneSolution Position Budgeting 1.00 700.00 700.00
Maintenance Start:A1/JuN2013, End:31/Mayf2014
17 ONESolutiort-Timecard Online(inGuded w/Payroll} 1.00 0.00 0.00
Maintenance Start:01lJuN2013, End:31/May/2014
18 OneSolution Empioyee OnLine(EDGE) 1.00 1,700.00 1,700.00
Maintenance Start:01/JuN2013, End.31/May/2014
19 ONESolution-Clidc;Drag�Drill(CDDy 1.00 670.00 670.00
Maintenance Start:01/Junl2013, End:31/May/2014
20' ONESolution Documents Online 1.00 0.00 0.00
Malntenance Start:01/JuN2013, End:31/May/2014
21 ONESolution-Easy Lase�Forms 1.00 640.00 640.00
Maintenance Siart:01/Jun12013, End:31/May/2014
22 ONESolution Building Permits(&Inspedions) 1.00 5,470.00 5,470.00
Mafntenanoe StarC 01/Jun/2013, End:31/May/2014
23 OneSoludon Business Acxount Management(Licensing} 1.00 2,930.00 2,930.00
Maintenance Star�01/Jun/2013, End:31/May/2014
24 OneSolution Code Compliance(BEnforcement) 1.00 2,740.00 2,740.00
Maintenance Start•01/JuN2013, End:31/May/2014
25 OneSolution-Planning,Engineering(Development) 1.00 2,930.00 2,930.00
Maintenance Start:01/JuN2013, End:31/May/2014
ontract o. 20061573
1 QRep Administrator 1.OU 331.00 331.00
Maintenance Start:01/Junl2013, End:31/May/2014
ontract o.
26 Tax(Type-MA) 1.00 1,878.35 1,878.35
Page Total 23,649.35 ,
��° .__..
� sci�R�`PUBLI� SECTa� Invoice
1000 Business Center Drive company DocumentNo Date Page
Lake Mary, FL 32746 LG 64559 30/Apd2013 3 of 3
800-727-8088
www.sungardps.com
Bill To: City of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT, CA 92260 PALM DESERT, CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611
Custorner Grp✓No. Cusiomer IYame Customer PO Number Currency Terms Due Date
1 2118LG City of Palm Desert USD NET30 30/May/2013
No SKU CodelDescriptloNComments Units Rate Extended
Remit Payment To:SunGard Public Sector Inc.
Bank of America Subtotal ��46,956.80�
12709 Collection Center Drive
Chicago,IL 60693 Sales Tax 1,878.35
Invoice Total � 48, 38 515�
Payment Received � � �
u�aew�wnr
Balance�ue � 48,835.15�
su��' f'UBLIC SECTOR Invoice
1000 Business Center Drive Company Document-No Date Page
Lake Mary, FL 32746 LG 64483 30/Apr/2013 1 of 1
800-727-8088
www.sungardps.com
Bill To: City of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT, CA 92260 PALM DESERT, CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611
Customer Grp✓No. Cusfomer Name Customer PO Number Cumency Terms Due Date
1 2118LG City of Palm Desert USD NET30 30/May/2013
No SKU Code/DescriptloNComments Units Rate Extended
ontract o. 120
1 ONESolution Global Core(NaviLine� 1.00 1,029.07 1,029.07
Maintenance Start:01/JuN2013, End:31/May/2014
2 ONESo�ution Financials Core Module 1.00 3,554.02 3,554.02
Maintenance Start:01/JuN2013, End:31/May/2014
3 ONESolution BI Core-NaviLine 1.00 2,387.03 2,387.03
Maintenance Start:01/Jun/2013,,End:31lMay/2014
ontract a
4 Tax(TYPe-MA) 1.00 278.82 278.82
Page Total �� 7.248.94
Remit Payment To:SunGard Public Sector Inc.
Bank of America Subtotal �� 6,970.12
12709 Collection Center Drive �`*°�
Chicago,IL 60693 Sales Tax �� 278.82
Invoice Total 7,248.94 ;�
��_____...�_._...._
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Payment Received ���� 0.00
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Balance Due 7,248.94��
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