HomeMy WebLinkAboutPurchase - New Computer Wrkstatn RplcmntsCITY OF PALM DESERT
INFORMATION SYSTEMS
STAFF REPORT
REQUEST: AUTHORIZE PURCHASE OF NEW WORKSTATIONS IN AN
AMOUNT NOT TO EXCEED $64,600
SUBMITTED BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER
DATE: JUNE 27, 2013
Recommendation
By Minute Motion, approve the purchase of new workstations for an
amount not to exceed $64,600. Funds are available in Account No. 530-
4190-415-4040, Equipment Replacement Fund.
Discussion
Currently, the IT department is operating on a six -year plan for computer workstation
replacements. Due to budget constraints and staffing uncertainty, we have not replaced
old workstations for the last two fiscal years. With our reorganization complete and
staffing levels stabilized, the IT department would like to purchase at least 38 computers
to replace older workstations with upgraded models. The estimated cost of each
workstation is $1,700 ($64,600 for 38). There are 58 computers that are six or more
years old. By targeting the replacements, we will be able to keep our functionality high,
and only replace 38 computers. The funds for this would come from the equipment
replacement fund, not the general fund.
There are 35 Gateway computers still in use at City Hall. The Gateway government
sector has gone out of business as of 2008, and these computers have no warranty,
support, or replacement parts. These computers are all over seven years old. In
addition there are three other non -Dell models in use at the City that are over seven
years old. These also are out of warranty and finding replacement parts would be
challenging. We will be replacing all of the non -Dell workstations with this purchase.
The computers will all be Dell workstations, purchased under a government pricing
contract. They will all have extended warranties (five years) which include any
replacement parts.
Staff Report
Authorize Purchase of Workstations
June 27, 2013
Page 2 of 2
Fiscal Impact
Approval of staffs request would result in an expenditure in an amount not to exceed
$64,600. Funds are available in the new fiscal year 2013-2014 Budget in Equipment
Replacement fund.
Submitted By:
Clayton von Ielf, Information Systems Manager
Approval:
ohlmuth, City Manager
Department Head:
Paul S. Gibson, Finance Director
CITY COUNCILA( TON
APPROVED
RECEIVED OTHER
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Original on File with Cit Ierk's Office