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Home My WebLink AboutC32670 - RFQ Artwrk for 3 Traffic Sgnl CabinetsContract No. C32670 CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: AUTHORIZATION TO: ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) SEEKING ARTISTS TO CREATE ARTWORK FOR THREE SETS OF TRAFFIC SIGNAL CABINETS ON FRED WARING DRIVE; AND APPROVE FIVE (5) $100 HONORARIA TO FINALISTS TO CREATE PROPOSALS FOR THE ARTWORK. SUBMITTED BY: Deborah L. Schwartz, Public Art Coordinator DATE: March 14, 2013 CONTENTS: Request for Qualifications Recommendation By Minute Motion: 1) Authorize Staff to issue a Request for Qualifications (RFQ) seeking artists to create artwork for three traffic signal cabinets on Fred Waring Drive; and 2) approve five honoraria in the amount of $100 each, for a total of $500, to five (5) finalists to create proposals for the artwork. Funds are available in Account Number 436-4650-454-4001. Commission Recommendation At its regularly scheduled meeting of February 20, 2013, the Art in Public Places (AIPP) Commission unanimously recommended that the City utilize the RFQ process to commission artists to create artwork for three sets of traffic signal cabinets along Fred Waring Drive. The Commission considered a number of potential locations, and selected three, with one alternate, on Fred Waring Drive in order to complement the existing art corridor. Executive Summary In 2007, the City Council approved a painted traffic signal cabinet program for three sets of cabinets on EI Paseo, and finro artists were commissioned to paint them. The project was proposed as a temporary program so that staff could observe the cabinets to see how paint withstood the summer heat. Many years later, the paint on the remaining cabinets have successfully withstood the elements of the desert environment and is just now in need of maintenance. Staff is seeking to re-establish the program with the painting of cabinets at three new locations. At its meeting on February 20, 2013, the AIPP Commission selected cabinets along the Fred Waring corridor as the locations for the new program. The specific cabinets they selected are a set of two located at Phyllis Jackson Lane and Fred Waring Drive, a set Staff Report Traffic Signal Cabinets Page2of3 March 14, 2013 Contract No. C32670 of two located at Portola Avenue and Fred Waring Drive, and a single cabinet located at College of the Desert and Fred Waring Drive. An alternate set of two cabinets located at Town Center Way and Fred Waring Drive was also selected. Through discussion with the Public Works Director, staff determined that the set of cabinets on Portola Avenue and Fred Waring Drive may be removed in the future, and therefore staff recommends that the cabinets on Portola and Fred Waring Drive not be painted, and the alternate set of cabinets at Town Center Way and Fred Waring Drive be considered to be painted. If approved, staff would send out an RFQ for the cabinet at College of the Desert and Fred Waring Drive and the sets of cabinets at Town Center Way and Fred Waring Drive. From the qualifications received, the AIPP Commission would narrow the selection to up to four artists who would be paid an honorarium of $100 each to create proposals for the two sets of cabinets. These proposals would be brought before the Commission and City Council for design review and approval. The artist selected to paint the set of cabinets at Town Center Way and Fred Waring Drive would receive a$1,500 commission to paint both cabinets. There is only one cabinet at College of the Desert and Fred Waring Drive, so the artist selected for that location would receive a$750 commission. Since the cabinets located at Phyllis Jackson Lane and Fred Waring Drive are close to Palm Desert High School, the AIPP Commission recommended that staff approach the art faculty and students at the school to propose of design for those cabinets. If the project is approved, staff will contact the high school to find out if the art faculty could take the lead on the project, or if the City should bring in an artist to work with the students independent of the high school faculty. If the high school faculty opts to work on the project, staff will determine, with the teachers' input, if the honorarium and commission amounts should be paid to the school or to the students directly. If the high school faculty is not available to work on the project, an artist would be selected through the RFQ process to work on the cabinets with input from the school. The traffic signal cabinets would be maintained by the public art maintenance contractor, as is standard for all City owned artwork. On occasion, traffic signal cabinets are hit by cars or subject to vandalism, and if artwork on the cabinets sustains minor damage, staff would work with the artist or appropriate agent to repair it. If artwork on a cabinet sustains major damage, the City would reserve the right to use its discretion as to whether or not the artist would be commissioned to re-paint it. The primary purpose of the traffic cabinets is to remain as traffic control devices, and the City reserves the right to modify or remove art installations as necessary in order to preserve the primary function. Fiscal Analvsis Approval of staff's recommendation creates $500 in honoraria, payable to five artists at $100 each, for an artwork design proposal for the traffic signal cabinets. Funds for the honoraria are available in Account Number 436-4650-454-4001. Staff Report Traffic Signal Cabinets Page 3 of 3 March 14, 2013 Contract No. C32670 At a later date, staff will return to City Council with the AIPP Commission's recommended design proposals for review and final selection, after which time the two artists will be contracted in the amount of $1,500 each for the cabinets at Phyllis Jackson Lane and Fred Waring Drive and the cabinets at Town Center Way and Fred Waring Drive, and one artist in the amount of $750 for the cabinet at College of the Desert and Fred Waring Drive, for a total of $3,750 for the three projects. There will be additional costs, estimated at $1,200, to prepare the cabinets for painting. Submitted by: � � --- -� Deborah L. Schwartz, Public Art Coordinator Mark Gr�en�ood, Direct of Public Works �ul Gibson, Director of Finance Approval: J M. Wohlmuth, City Manager Department Head: � � �f � �_-�� Lauri Aylaian Director of Community Development CiTY COUNCIL AC�N APPROVED � DF.NiF,D RECEIVED OTHER MF,ETING DATF � �� ,�l�.✓3 AYES: ��t� ��1��'� �� iYli NOES: �� ABSENT: _.(J�� AI3STAIN• /�lG'�'1L�- , VF,RIFIED I3Y• �� %q� Original on i+'ile with City Cle► k's ��'ficc ;t� tl.a � ��' '�� ... .,,� . _ - yy.;..e :..'C� _.. � / 1 �_:� Request for Qualifications Public Artwork for Traffic Signal Cabinets (DEADLINE FOR ENTRIES — Thursday, May 9, 2013 at 4:00 p.m ABOUT THE COMMISSION: The City of Palm Desert is seeking artists to create artwork for traffic signal cabinets at two locations along Fred Waring Drive, which is home to numerous large scale sculptures. The painting of the traffic signal cabinets is intended to compliment the area's already existing art program. Artists are being asked to submit qualifications for the set of two cabinets located at Town Center Way and Fred Waring Drive and a single cabinet located at College of the Desert and Fred Waring Drive. If selected as a finalist, artists will receive an honorarium to create designs for the cabinets at both locations. Selected artists will be assigned their commission location. MATERIALS: Artists will be required to provide their own materials paint or any material of their choosing upon approval preparatory work on the cabinets prior to the painting. SUBMITTAL DEADLINE: Thursday, May 9, 2013 at 4:00 p.m. (receipt deadline) and are requested to use One Shot by the City. The City will perform the PROJECT BUDGET: •$750 for the signal cabinet at College of the Desert and Fred Waring Drive •$1,500 for the set of signal cabinets at Town Center Way and Fred Waring Drive ELIGIBILITY: Open to artists in the Coachella Valley and surrounding area. Artists will adhere to insurance requirements as recommended by the City's Risk Manager. FINALISTS: Five finalists will be selected to receive a$100 honorarium each to create a proposal. SUBMITTALS: • A current resume or CV, including current contact information. • Up to 10 images of past work on CD, slides, color photographs, or jpegs (if submitting via email) and corresponding image list. • Materials can be submitted to: publicartC�cityofpalmdesert.org, Subject: Traffic Signal Cabinets or City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attn: Public Art Department/Traffic Signal Cabinets • If materials are submitted via regular mail, include a self addressed, stamped envelope with the appropriate postage for return. TENTATIVE TIMELINE: May 9, 2013 at 4:00 p.m.: Qualifications due (receipt deadline, NOT postmark) May 15, 2013: Art in Public Places Commission to select five (5) finalists to create proposals May 20, 2013: Finalists notified July 8 at 4:00 p.m.: Proposals due in office July 17, 2013: Proposals reviewed and ranked by Art in Public Places Commission August 22, 2013: Artist proposal selected by City Council August 26, 2013: Selected artist notified and commencement of contracting DISCLAIMER: The City of Palm Desert reserves the right to reject any and all submittals and to decline to award a contract for this project. IMAGES OF TRAFFIC SIGNAL CABINETS: College of the Desert and Fred Waring Drive 54"h x 44"w x 27"d Page 2 of 3 Town Center Way and Fred Waring Drive 48"h x 25"w x 18"d 76"h x 44"w x 27"d Page 3 of 3