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Home My WebLink AboutC29100 - Lease Agmt Xtnsn Medic Unit No. 255 Contract No. C29100 CITY OF PALM DESERT CITY MANAGER'S OFFICE �1 I STAFF REPORT REQUEST: RATIFICATION OF A LEASE AGREEMENT EXTENSION (CONTRACT NO. C29100) BETWEEN THE GTY OF INDIAN WELLS AND THE CITY OF PALM DESERT FOR INDIAN WELLS FIRE STATION NO. 55. SUBMITTED BY: Stephen Y. Aryan, Risk Manager DATE: March 28, 2013 CONTENTS: 1. Correspondence 2. Lease Agreement Recommendation By Minute Motion: Recommend that the Palm Desert City Council ratify approval of a lease agreement extension (Contract No. C29100) between the City of Indian Wells and the City of Palm Desert for Indian Wells Fire Station No. 55. Backqround As part of the FY 09-10 budget process, the City Council approved the inclusion of an additional medic unit at Indian Wells Fire Station No. 55, to respond to increased medical related service calls from the City's eastern boundaries. The City entered into a lease agreement with Indian Wells effective July 1, 2009, to operate this medic unit at Indian Wells' Fire Station No. 55. The premises are leased to Palm Desert for the operation and staffing of a two person paramedic unit. The lease agreement permits the City use of one paramedic bay and sharing the building facilities on a non-exclusive basis. Palm Desert is responsible for providing the paramedic equipment, all medical supplies, and vehicle costs, which are already included with the annual Fire Department budget. The City also originally paid for installing one exhaust drop down unit, which vents the vehicle's exhaust away from the apparatus bay upon start-up. The City of Indian Wells continues to be responsible for all utility costs and insuring the building. The original lease agreement was for a three year term expiring on July 1, 2012. Upon concurrence by both parties, the lease can be e�ended for an additional three years. The City of Indian Wells requested a letter from the City indicating they wish to continue with the lease extension through July 1, 2015. Staff recommended continuing with such a proposal and a notice to extend was provided to Indian Wells. This agreement can be terminated by either party at any time by providing sixty (60) days written notice. Staff respectfully requests that the City Council ratify the approval of the lease extension. Contract No. C29100 Staff Report: indian Wells Fire Station No. 55 Lease Agreement March 28, 2013 Page 2 of 2 Fiscal Analvsis Beyond the costs of providing paramedic services, which is included in the annual Fire Department budget, there is no cost to utilize this facility as a base of operations for Palm Desert Medic Unit 255. Leasing this space is also a cost effective measure, as the other options would be to either lease or construct another facility. Submitted By: J .. Steph Y. Aryan, Risk ger Reviewed By: Approved By: Lauri Aylaian, Acting City Manager CtTY COUNCIL ACTION APPROVED � nT;NIF,D RF,CEIVED ()THrk MEETING DATE t3- -a� AYES: ` — e � NOES:�/1�. AI3SENT: 1S�rt�. AI3STAIN: �I D�n� , VCRIF(ED 13Y; �-L Original on File with City Clerk's O fice � C11Y OF P � l �l DESERT I ];-5t0 FREn WARING DRIVI• � PALM DESERT, CALIFORNIA 92260 25']B � TE�: 760 346—o6ii � ; Fax:760 340-0574 ! info&�palm-desert.org Oi�i�i cn �ia Gn ntarvune February 8, 2013 Roderick J. Wood, Interim City Manager 44-950 Eldorado Drive indian Welis, California 92210-7497 Dear Mr. Wood: I wish to thank the City of lndian Wells for their continued cooperation in housing a Palm Desert medic unit at Indian Wells Fire Station No. 55. In 2009, statistics showed that Indian Wells' ambufance was responding to our city a rr�ajority of the time (approximately 70%- 80%). To alleviate this condition, Palm Desert budgeted for an additional medic unit and through a subsequent lease agreement this unit was housed at Station No. 55. The originai term of this agreement commenced on July 1, 2009, through July 1, 2012. The City of Palm Desert desires to cantinue the term of this lease for an additional three years through July 1, 2015. The lease permits such a renewal upon mutual agreemer�t of both parties and I look forward to your response. in the interim, please contact Stephen Y. Aryan, Risk Manager, or myself should you have any comments or questions related to this matter. Thank you for your consideration. .�'ncerely. J HN M. WOHLMUTH ITY MANAGER Attachment: Lease Agreement cc: City Council Mel Windsor, Personnel & Safety Director, City of Indian Welis Divisian Chief Bill Hunley, Palm Dese�t Fire Depa�tment Battalion Chief Rick Griggs, Palm Desert Fire Department Battalion Chief Casey Hartman, Palm Desert Fire Department Stephen Y. Aryan, Risk Manager �..;;^,p nwurw�oswo Contract No. C29100 � LEASE BETWEEN THE CTfY OF 1NDAIN WELLS AND CITy OF PALM DESERT FOR FIRE STATION 55 The CITY OF INDIAN WELL,S, herein called "INDIAN WELLS", leases to the CTTY OF PALM DESERT, herein called "PALM DESERT", the property described below upon the following terms and conditions: 1. Descri tion. The premises leased hereby include a building located at 44- 900 Eldorado Drive in the City of Indian Wells. Subject to the written cortsent of the County of Riverside, Indian Welta hereby leases said premises to Patm Desert on a non- exclusive basis subject to the terms aad conditions set forth herein, palm Desert 8ha11 have use of one paramedic bay and shall generaily share the building�acilities on a non- exclusive basis. Palm Desert uuderstands and agrees that Indian Wells owrently has leased the premises to the County of Riverside as set forth in Eachibit A, and said Lease with County may remain in effect in the sole discretion of Indian Wells. 2. T�se. In particular, all of the premises Leased to Palm Desert hereunder are leased for the primaiy use a,y a fire/p��,�ic facility, but may be used for other oi�cial business of municipat govennment when first approved by the Indian Wells City Msnager or his designee. �r � 3.Tide.Title to the site,buildin�s and structures shall remain in Indian Wells, subject to the terms and conditions of this Lease. 4. Term. The term of this I.ease shatl be for a period of three (3) yeazs commencing on July 1, 2009 and continuing for three (3) consecutive years unless � terminated pursuant to the pmvisions of this Lease, 5• Re ew •'This Lease may be renewed for one or more yeers,up to f 3)three � 3'ears, upon muhtai agreetnent of the parties prior to the third anniversary date of its commencement. 6. Cansideration. The premises are leased to palm Desert i�c�id�ration of Palm Desert operating and staf6ttg a two person paramedic unit thereon.Palm Desert will be responsible for providiag paramedic�quipm�t, aU medical supplies aad vehicle costs for their medics aad vehicle. Palm Desert will also be responsible for the cost of installing one exhaust drop down. Paim Desert may perform such operations aud staffing through its contractor,the Riverside County Fire Department, 7• tilities• Indian Wells sha11 instail and pay for all utilities, including but not limitod to sewer, water,power,gas,telephone,and other utility services. �4� ' � 8. Insurance. Ind.ian Wells shall insure the building for fire and extended coverage. 1-3 ' Contract No. C29100 . 9.Hold Harmless. (a) Palm Desert shall defend, indemnify and hold harmless Indian Wells and its officials,of�icers,employees and agents fiom snd against any and all � damages to the premises, as we11 as lawsuits or demands of third parties, arising out of . and to the e�ctent of allegod n�gligent acts or omissions of Palm Desert and its officials, officers,employees and agents,pmvided that Indian Welis shall give Palm Desert prompt notice of such damages,suits or demands. (b)Indian Wells shall defend,indemnify and hold harmless Palm Dessrt and its officiais,officers,employees and agents from and against any and all damages to the premises, as v►►ell as lawsuits or demands of thind parties, arising out of and to tl�e ext�nt of alleged negligent acts ar omissions of Indian Wells and its officials, officers,employees and agents,provided that palm pesert she11 give Indian Wells prompt notice of such damagos,suits ar demands. 10. Qption to Terminate. Indisn Wells ar� Pa1m Desert shall have the right to tdminate dus Lease at any time by giving sixty(64)days written notica to tha other pariy prior to tho effective+date of tarmination. 11. Notices• Any wrilten notices required or desired to be servecl by either party upon the ather shall be addressod to the respective parties as set forth bolow and shall bo deemed delivered when deposited in the U.S.mail or overnight delivery service, or hand dalivarad: �NDIAN WELLS CITY OF PALM DESERT � Indian Wells City Manager Palm De9ert City Manager City of Indian Wells City of Falm Desart 44-950 Eldorado Urive �3-510 Fred Waring Dr Indian Wells,Califarnia 92210 Patm Dcsert,California 92264 � � ' - .�.� - Il�T VVITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS LEA3E AS OF THE LAST DATE SET F�RTH BELOW. CITY QF PALM DESERT BY RUBERT A. SPIE EL. QR Dated: June 25th, 2009 ATTEST: BY �� . HELLE D.KLAS ,�—C:LI�tIC i 2-3 i I ; � � , ' Contract N0. C29100 � CI1'Y OF INDIAN WBLLS r . �,,,� , .. BY r'K. u � MAYO Dated: Ti�)y /6 , .ZO�o -rJ ATTEST: BY ,�_ .- . aiNDIA Y CLERI{ OVED AS'T+p �._' _ �_ � ' - - � „,�, 1 � i 9 3-3 � � � �