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Home My WebLink AboutRtfctn - Applctn 4 Federal Funds Prjct 672-13� ( -� X U CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: RATIFY AUTHORIZATION OF APPLICATION FOR FEDERAL FUNDS FOR STREET REHABILITATION (PROJECT NO. 672-13) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: May 9, 2013 CONTENTS: 2013 Federal STP — Rehabilitaton Project Application Recommendation By Minute Motion, ratify the City Manager's authorization to apply for Federal Surface Transportation Program (STP) Rehabilitation Funds Backqround The Riverside County Transportation Commission (RCTC) has announced a call for street rehabilitation projects. The County of Riverside has been allocated $13.8 million in federal funds for street maintenance projects that could include resurfacing, rehabilitation, restoration, or preventive maintenance projects. The City of Palm Desert's portion of the available funds is $335,505. Each municipality in Riverside County was allotted a certain amount based upon the city's population and street miles. The STP program requirements mandate that the street rehabilitation project be conducted on streets classified higher than local roads or minor collectors. Staff has selected Portola Avenue from Country Club Drive to Desert Willow Court, which is classified by Caltrans as a minor arterial. The proposed segment was selected based upon its Pavement Condition ranking of 56/100 and the increase in traffic volume due to the connection to the commercial and industrial center on Dinah Shore Drive. Traffic has increased 4 percent per year over the last five years since the extension to Dinah Shore Drive was constructed. The City proposes to rehabilitate the subject segment by utilizing the cold-in-place recycling (CIR) process. CIR is performed by a train of four pieces of equipment that take the distressed asphalt and convert it into a recycled base course for the street. The CIR process consists of milling three inches of existing asphalt, crushing the aggregate to the proper grade, and mixing the aggregate with asphalt oil and emulsion to create recycled asphalt. The recycled asphalt is then placed by a paving machine. Staff Report Ratify City Manager's Authorization to apply for STP funds Page 2 of 2 May 9, 2013 After the recycled asphalt cures, the street will be capped with warm-mix asphalt. Both the CIR process and the warm-mix asphalt have environmental and economical benefits when compared to conventional paving projects. The total construction cost estimate is $664,000. The STP funds will cover $335,505. The City's matching portion of $328,495 represents about 49 percent of the project cost. The project is scheduled for the 2014 fiscal year. Because the funding is federal, the City must follow the NEPA environmental process. It is estimated that, in addition to the $664,000 construction cost, an additional $20,000 will be needed for the design and environmental process. The deadline for submitting the application had already passed by the time it was mailed, so the City Manager authorized Public Works to submit the application prior to Council approval. Therefore, Public Works requests that Council ratify the City Manager's authorization to submit the application. Fiscal Analysis Approval of this action will give the City the opportunity to receive $335,505 in federal grant funds. Pre ed By: n� Ry Gayler ject Administrator Pa . Gibson, Director of Finance Approval: ��' "l/1 � M. Wohlmuth, City Manager Q,/ , Depart ent e . �� Mark Gr n ood, P.E. Director f ublic Works CITY COUNC7LACTION APPROVED ✓ DF'iV1F.D RECEIVED OTIIF,R MF.FTING DATE S ' 9 - �v�-� AYF,S: ��1�),rTc,-nn r. �,� e.h �rl�a,rn� K. NOES: ��nnr _ A13SENT: ,�i�� AasT��v: ti �n� vF�zrF��Fi� [�v: i�-D 1<--I r� Original on File with Cit�� Cicrk's Of'lice 73-5 i o FRED WARING DRIVE PALM DESERT, CALIFORNIA 922G0-257H �raL: 760 346—o6i Y infuin cityo(palmdcscrc.org April 19, 2013 Shirley Medina, Programming and Pianning Manager Riverside County Transportation Commission 4080 Lemon Street, 3�d Floar Riverside, California 92501 Re: 2013 STP Call for Rehabilitation Projects Dear Ms. Medina: In response to the RCTC call for rehabilitation projects, the City of Palm Desert is submitting the resurfacing of Portola Avenue from Country Club Drive to 100 feet North of Desert Willow Court for consideration. The City is proposing to rehabilitate the street using the cold-in-place recycling process. The project construction cost is estimated to be $664,000. The City's portion of the construction cost is $328,500. The City's portion of the project cost will be included in the Fiscal Year 2014 budget as part of the street resurtacing line item. Attached are one original and two copies of our proposal. All the proposal requirements have been addressed. If you have any questions, or require additional information, please contact Ryan Gayler at (760) 776-6393. �ger Sincerely, Riverside County Transportation Commission MAP 21 Surface Transportation Program Call for Rehabilitation Projects April 19, 2013 Agency: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Project Manager: Ryan Gayler, Project Administrator (760) 776-6393 Project Limits: Portola Avenue from Country Club Drive to 100' North of Desert Willow Court Funding Request: $335,505.00 Project History and Scope: Portola Avenue is a critical north/south arterial in Palm Desert that connects residential, commercial, industrial, and recreational destinations. The street is classified as a minor arterial on the Caltrans Federal Functional Classification System. The proposed segment was selected based upon its PCf ranking of 56 and the increase in traffic volume due to the connection to a commercial and industrial center on Dinah Shore Drive. Traffic has increased 4% per year over the last five years, since the extension to Dinah Shore Drive was constructed. The City uses Micropaver Pavement Management System to generate the PCI rankings for the City's streets. The City proposes to rehabilitate the subject segment by utilizing the cold-in-place recycling (CIR) process. CIR is performed by a train of four pieces of equipment that take the distressed asphalt and convert it into a recycled base course for the street. The CIR process consists of milling three inches of existing asphalt, crushing the aggregate to the proper grade, and mixing the aggregate with asphalt oil and emulsion to create recycled asphalt. The recycled asphalt is then placed by a paving machine and rolled to achieve compaction. After the recycled asphalt cures, the street will be capped with warm-mix asphalt. Both the CIR process and the warm-mix asphalt have environmental and economical benefits when compared to conventional paving projects. The total construction cost estimate is $664,000. The City is requesting $335,505 in STP funding. The City's matching portion of $328,495 represents over 49% of the project cost. This amount will be included in the 2014 Fiscal Year Budget for street maintenance. - -,1` - - _- '--:��-- �`�� . 1t/C!'ti![�E'COINII)r '�rauspo►•tation �mmissi��u 2 Address: 73-510 Freed Waring Drive, Palm Desert, CA 92260 3 Contact Person: Ryan Gayler I Telephone: ( 760-776-6393 4 Title: Project Administrator 5 Emaii Address: rgayler@cityofpalmdesert.org If Joint Project, include partner a�ency name, contact person and telephone: Agency: 6 Contact: Telephone: � Project Location/ Portola Avenue Street Name(s) 8 Project Limits From Country Club Drive to 100' North of Desert Willow Court Agency Priority 9 Ranking (if priority Rank #1 submitting more than one project) Project Rehabilitate the asphalt using the Cold-In-Place Recycling Process. Cap 10 Description: with 2" of Warm-mix asphalt. . • . • Phase Start End Comments (month/year) (month/year) 11 Environmental 06-2013 12-2013 12 Design (PSBE) 01-2014 07-2014 13 Right of Way N/A N/A 14 Construction 08-2014 10-2014 Estimated date to submit project Request for Authorization (obligation package) for Construction to Caltrans Local Assistance is U7-2014 (mm/yyyy). 16 � Total Project Funding and Phase, STP and Local funds: STP Funds S (000's) (for construction ohase onl Environmental Design (PSBE� Right of Way Construction TOTAL 335.5 Local Funds Other Funds S (000's) E (000's) (minimum of 11.47°% local match must be in construction phasel 15 5 0 328 5 Totals S (000'sj 15 5 0 664 684 Above costs are to be derived from an Engineer's Cost Estimate. DAISY LN htlhltSINATRAI if Zion' Aims DR azwilo.i. CANYON WA 3 IJNE t CANYON 4„N GUN cuI V o. on gra kVA% 04-- 4. .P)079 vIl S:Zr, `", STP Rehabilitation Project k itA NKftiii AT