HomeMy WebLinkAboutC32750 - Fire Prtctn-Prvntn-Rescue-Mdical Emrgncy Svcs CITY OF PALM DESERT
CITY MANAGER'S OFFICE
STAFF REPORT
REQUEST: APPROVE A COOPERATIVE AGREEMENT (CONTRACT NO. C'32750
TO PROVIDE FIRE PROTECTI(JN, FIRE PREVENTION, RESCUE AND
MEDICAL EMERGENCY SERVICES FOR THE CITY OF PALM DESERT
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: May 9, 2013
CONTENTS: Cooperative Agreement for Fire Related Services (2013-2016)
Recommendation
By Minute Motion, approve a Cooperative Agreement (Contract No. C3v5o ) to
provide fire protection, fire prevention, rescue, and medical emergency services for
the City of Palm Desert.
Commission Recommendation
The Palm Desert Public Safety Commission is scheduled to review this item on May 8, 2013,
after this report was prepared. Staff can provide an oral update on the Commission's
recommendation upon request.
Back�round
Beginning in FY 2005, the City of Palm Desert contracted separately with Riverside County for
Fire Related Services. The City previously contracted these services under a Joint Powers
Authority (JPA) agreement with the Cities of Rancho Mirage and Indian Wells, as part of the
Cove Communities Services Commission.
The revised stand alone agreement was renewable annually and had a five year term
commencing July 1, 2005, and concluding June 30, 2010. On August 23, 2012, the City Council
approved an extension of the current Agreement up to June 30, 2013.
Riverside County officials have been negotiating with the State concerning language to their
"State to County Cooperative Agreement". The County and its contract agencies could not enter
into any new cooperative agreements until the new contract language was finalized.
The County and State have recently finalized an agreement and submitted this document for
their contract cities to review and approve. The City Attorney has analyzed this agreement and
indicated his approval and staff also respectFully recommends the City Council approve it. The
term of this new Agreement is from July 1, 2013, to June 30, 2016.
Contract No. C32750
Staff Report: Fire Related Services Cooperative Agreement
May 9, 2013
Page 2 of 2
Fiscal Analvsis
The approval of this new Agreement does not alter the Fire Department Budget as presented to
the City Council during the FY 2013/1014 budget study session on April 4, 2013.
Submitted By:
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Stephen;Y.iqfyan, Riskr anager
Reviewed By:
Paul S. Gibson, Director of Finance/City Treasurer
Approved By:
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Joh . Wohlmuth, City Manager
CITY COUNCIL AC3'ION
APPROVED � DF,NiF.D
RECEIVED OTHER
MEETING DATE '
AYES: � a'
NOES: ����
AI3SENT: �L'� -
ARSTAIN: N� --�-�
VI:RIFIED BY:_ �_��✓K � ��—
Original on File wit�City Clerk's Of ice r
Contract N0. C32750
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF PALM DESERT
THIS AGREEMENT, made and entered into this day of ,
2013, by and between the County of Riverside, a political subdivision of the State of
Califomia, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and
the City of Palm Desert, a duly created city, (hereinafter referred to as "CITY"), whereby
it is agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its
Cooperative Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE
Agreement") with the California Department of Forestry and Fire Protection ("CAL
FIRE") to provide CITY with fire protection, disaster preparedness and response, fire
prevention, rescue, hazardous materials mitigation, technical rescue response, medical
emergency services, and public service assists (hereinafter called "Fire Services"). This
Agreement is entered into pursuant to the authority granted by Government Code
Sections 55603, 55603.5, 55606, 55632 and 55642, and will provide a unified,
cooperative, integrated, and effective fire services system. COUNTY's ability to perform
under this Agreement is subject to the terms and conditions of the CAL FIRE
Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief') shall represent COUNTY and CITY during
the period of this Agreement and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. CITY may budget for the position of a Deputy Chief or a Division Fire
Chief or COUNTY may assign an existing Chief Officer as the Contract City
representative ("City Representative"). The Chief may delegate certain authority to the
City Representative, as the Chief's duly authorized designee and the City
Representative shall be responsible for dire�ting the Fire Services provided to CITY as
set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available
personnel and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
1 of 9
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annualiy appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as
set forth in Exhibit "A." This Exhibit may be amended in writing by mutual agreement by
both parties in the event of an increase and/or decrease of salary or expenses or when
CITY requests an increase and/or decrease in services.
1. Any changes to the salaries or expenses set forth in Exhibit "A"
made necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." There shall be no obligation on the part of
CITY to expend or appropriate any sum in excess of Exhibit "A" which exceeds the
yearly appropriation of CITY for the purposes of this Agreement. If within thirty (30)
days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining
the services specified in Exhibit "A" as a result of action by the Legislature, CAL FIRE or
other public agency will exceed the total amount specified therein, and CITY has failed
to agree to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Personnel reductions resulting solely due to an increase in employee salaries or
expenses occurring after signing this Agreement and set forth in Exhibit "A" to this
Agreement shall not be subject to relocation expense reimbursement by CITY, as
outlined in Section I11, B. If CITY desires to add funds to the total included herein to
cover the cost of increased salaries or services necessitated by actions described
herein, such increase shall be accomplished by an amendment to Exhibit "A" and
approved by the parties hereto.
2. In the event CITY requests an increase in services and paragraph
A.1. of this Section is not applicable, an amendment to Exhibit "A" may be approved by
the parties hereto.
B. COUNTY provides fire personnel, equipment and services through its CAL
FIRE Agreement. In the event CITY desires a reduction in CAL FIRE or COUNTY civil
service employees or services assigned to CITY as provided for in Exhibit "A," when
paragraph A.1. of this Section is not applicable, CITY shall provide one hundred finrenty
(120) days written notice of the requested reduction. Proper notification shall include
the following: (1) The total amount of reduction; (2) The effective date of the reduction;
and (3) The number of employees, by classification, affected by the proposed reduction.
If such notice is not provided, CITY shall reimburse COUNTY for relocation costs
incurred by COUNTY because of the reduction, in addition to any other remedies
available resulting from the reduction in services.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement in an amount not to exceed that set forth in Exhibit "A," as amended.
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
2 of 9
COUNTY shall make a claim to CITY for the actual cost of contracted services,
pursuant to Exhibit "A," on a quarterly basis. CITY shall pay each claim within thirty (30)
days after receipt thereof.
D. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A"
on behalf of CITY.
E. [ X ] (Check only if applicable, and please initial to acknowledge)
Additional terms as set forth in the attached Exhibit "B" are incorporated herein and
shall additionally apply to this agreement regarding payment of services.
F. [ X ] (Check only if applicable, and please initial to acknowledge)
Additional terms as set forth in the attached Exhibit "C" are incorporated herein and
shall additionally apply to this agreement regarding payment for the Fire Engine Use
Agreement. In the event that a fire engine which was initially purchased by the CITY
and then the CITY elects to have the COUNTY take responsibility of said fire engine(s),
the following will apply. All capital improvements and/or betterments to the fire
engine(s) will be the responsibility and paid for by the owner of said engine(s). All other
maintenance and repairs to the fire engine(s) listed in the attached Exhibit "C" will be
the responsibility and paid for by the COUNTY under this Agreement. The insurance
responsibility will be dependant upon the CITY'S option to maintain or transfer title of
said fire engine(s).
G. Notwithstanding Paragraph F herein if applicable, additional terms as set
forth are incorporated herein and shall additionally apply to this agreement regarding
payment of services. In the event that fire engine, owned and maintained by the CITY
has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire
engine, free of charge up to one hundred twenty (120) days. After the initial one
hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of
said COUNTY fire engine. The rental fee shall be Nine Hundred Forty Four pollars
($944.00) per day, or Six Thousand Six Hundred Eight Dollars ($6,608.00) per week.
SECTION IV: INITIAL TERM AND RENEWAL
A. The term of this Agreement shall be from July 1, 2013, to June 30, 2016.
Either party to this Agreement may terminate this Agreement by providing a written
notice of termination to the other party hereto no less than one (1) year prior to the
expiration of the term hereof. If such notice is given unilaterally by COUNTY except any
notice issued because of actions of CAL FIRE or CITY, COUNTY agrees to continue to
provide Fire Services to CITY until such time as CITY has a reasonable opportunity to
implement alternative Fire Services. In no event shall this Agreement be terminated by
either party after June 30, 2015.
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
3 of 9
B. One (1) year prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to extend this Agreement or enter
into a new agreement with COUNTY for Fire Services and, if so, whether CITY intends
to change the level of Fire Services provided under this Agreement.
C. If CITY fails to provide such notice, as defined in paragraph B above,
COUNTY shall have the option to extend this Agreement for a period of up to one (1)
year from the original termination date and to continue providing services at the same or
reduced level as COUNTY determines would be appropriate during the extended period
of this Agreement. Six (6) months prior to the date of expiration of this Agreement, or
any extension hereof, COUNTY shall give written notice to CITY of any extension of this
Agreement and any changes in the level of Fire Services COUNTY will provide during
the extended period of this Agreement. Services provided and obligations incurred by
COUNTY during an extended period shall be accepted by CITY as services and
obligations under the terms of this Agreement.
D. The cost of services provided by COUNTY during the extended period
shall be based upon the amounts that would have been charged to CITY during the
fiscal year in which the extended period falls, had a new agreement been extended
under this Section IV. Payment by CITY for services rendered by COUNTY during the
extended period shall be in accordance with Exhibit "A," of this Agreement.
SECTION V: TERMINATION
Either party to this Agreement may terminate this Agreement by providing a
written notice of termination to the other party hereto no less than one (1) year prior to
the expiration of the term hereof. This Agreement may be terminated by the voters of
either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from
time to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment and operating
expenses as funded herein, under authority given by Health and Safety Code Sections
13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such request
of CITY, shall represent the CITY by following the procedures set forth in Health and
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
4 of 9
Safety Code Section 13052. Any recovery of CITY costs, less actual expenses, shall be
paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may, on request of CITY, bring
such an action for collection of costs incurred by CITY. In such a case CITY appoints
and designates COUNTY as its agent in said collection proceedings. In the event of
recovery, COUNTY shall apportion to CITY its pro-rata proportion of recovery, less the
reasonable pro-rata costs including legal fees.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Section 13009 to the officer designated by CITY.
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and
accounted for in such a manner as to conform to the standard operating procedure
established by the County Fire Department for the segregation, care, and use of the
respective property of each.
SECTION X: FACILITY
City shall provide Fire Station(s), strategically located to provide standard
response time within the City of Palm Desert from which fire operations shall be
conducted. If the Fire Station(s) are owned by the City, the City shall maintain the
facilities at its cost and expense. In the event City requests County to undertake repairs
or maintenance costs or services, the costs and expenses of such repairs or
maintenance shall be reimbursed to County through the Support Services Cost
Allocation, or as a direct Invoice to the City.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action,
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
5 of 9
suits, awards, judgments and expenses, attorney and/or consultant fees and costs,
taxable or otherwise, of any nature, kind or description of any person or entity, directly
or indirectly arising out of, caused by, or resulting from (1) the Services performed
hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved
amendments or modifications, or (3) any negligent act or omission of COUNTY, its
officers, employees, subcontractors, agents, or representatives (collectively,
"Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which
C�UNTY's obligation to indemnify, including the cost to defend, the Indemnitees does
not apply is with respect to Liabilities resulting from the negligence or willful misconduct
of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to
the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and
expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any
nature, kind or description of any person or entity, directly or indirectly arising out of,
caused by, or resulting from (1) the services performed hereunder, by CITY, or any part
thereof, (2) the Agreement, including any approved amendments or modifications, or
(3) any negligent act or omission of CITY its officers, employees, subcontractors,
agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing,
the only Liabilities with respect to which CITY's obligation to indemnify, including the
cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting
from the negligence or willful misconduct of an Indemnitee, or to the extent such claims
do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
COUNTY and CITY agree that their designated representative shall have the
right to review and to copy any records and supporting documentation of the other party
hereto, pertaining to the pertormance of this Agreement. COUNTY and CITY agree to
maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours and to allow interviews of any employees who might reasonably have
information related to such records. COUNTY and CITY agree to a similar right to audit
records and interview staff in any subcontract related to pertormance of this
Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2,
Section 1896).
///
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
6of9
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation
exists under this Agreement in which a decision to serve the interest of CITY has the
potential to conflict with COUNTY interest or policy. Any dispute concerning a question
of fact arising under the terms of this Agreement which is not disposed of within a
reasonable period of time by the CITY and COUNTY employees normally responsible
for the administration of this Agreement shall be brought to the attention of the Chief
Executive Officer (or designated representative) of each organization for joint resolution.
For purposed of this provision, a "reasonable period of time" shall be ten (10) calendar
days or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and
between CITY and COUNTY representatives may be resolved, by mutual agreement of
the parties, through alternate forms of dispute resolution, including, but not limited to,
mediation or non-binding arbitration. The costs associated with the selected form of
dispute resolution such as mediation or non-binding arbitration shall be shared equally
among the participating parties. If the alternate form of dispute resolution does not
resolve the issue(s), the parties reserve the right to seek remedies as provided by law
or in equity. Venue for litigation shall be in Riverside County.
Any claims or causes of actions, whether they arise out of unresolved disputes
as specified in this Section or claims by third parties that are made against the
COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of
Riverside in a timely manner.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered
delivered when deposited in the United States mail and addressed to:
COUNTY GTY OF PALM DESERT
County Fire Chief City Manager
210 W. San Jacinto Ave. City of Palm Desert
Perris, CA 92570 73-510 Fred Waring Drive
Palm Desert, CA 92260
Provisions of this section do not preclude any notices being delivered in person
to the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
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Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
7of9
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto. This Agreement does NOT supplement other specific agreements
entered into by both parties for equipment or facilities, and excepting those equipment
or facilities agreements, this Agreement cancels and supersedes any previous
agreement for the same or similar services.
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[Signature Provisions on following page]
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
8of9
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have,
in their respective capacities, set their hands as of the date first hereinabove written.
Dated: CITY OF PALM DESERT
By:
Title:
ATTEST: APPROVED AS TO FORM:
By:
Title:
(SEAL)
Dated: COUNTY OF RIVERSIDE
By:
Chairman, Board of Supervisors
ATTEST: APPROVED AS TO FORM:
PAMELA J. WALLS,
KECIA HARPER-IHEM County Counsel
Clerk of the Board
By:
ERIC STOPHER
Deputy County Counsel
By:
Deputy
(SEAL)
H:\COOP AGREEMENTS-LEASES-MOU'S\CONTRACT CITIES\PALM DESERT-CONTRACT CITY�PALM DESERT Cooperative
Agreement 070113-063016.010713.doc
Cooperative Fire Agreement
City of Palm Desert
July 1, 2013 to June 30, 2016
9of9
EXHIBIT��A��
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION,FIRE PREVENTION,RF.SC[JE
AND MEDICAL EMERGENCY SERVICES FOR THE CI'I'Y OF PALM DESERT
PRELIMINARY ESTIMATE DATED MARCH 5,2013 FOR FY 13/14
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF ICS MEDICS TOTALS
STA/33
Engine . 290,419 z.o 372.442 so 662,86'I s.o
Medic Unh 163,570 f.o 708,706 z.o 872,275 6.0
STA 1�67
Engine �69,779 w.o 145,209 �.0 496,589 4.0 811,578 a.o �
MedlcUnit 0 0.0 163,570 t.o 566,964 4.0 730,534 50
STA 071
Engine �69,779 �.0 145,209 i.o 372,442 so 687,431 e.o .
MedicUnit 0 00 163,570 �.0 708,706 5.0 872,275 e.o
STA At55
Medic Unit 708,706 5.0 708,706 5 0
Fixed Relie/ 0 0.0 0 0.0 145,209 f.o 0 0.0 124,147 7.0 141,741 i.0 411,098 30
Vac.Relief-Engine 0 0.0 0 0.0 145,209 1.0 0 0.0 0 0.0 141,741 t.o 286,951 2.0
Vae.Relief-Truek 0 0.0 0 0.0 0 0.0 0 a.o 0 D.o 0 00 0 o.n
SUBTOTALS 339,558 0 871,257 490,709 1,365,620 2,978,563 8,043,708
. SUBTOTAL STAFF s o c 3 ti 2� 43
DEPUTY FIRE MARSHAL(52Yo Shared) 138,229 each 70,839 o.SY
PIRE SAFETY SPECIALIST(PCN 00006967) 118,433 each t 18,433 tv
FIRE SYSTEMS INSPECTOR(PCNs 6971,6972) 101,475 each � 202,949 2�
OFfICE ASSISTANT III(PCN 114440) 58,023 each 56,023 7.0
SUBTOTAI . $448,245 a7.52
ESTIMATED SUPPORTSERVICES �
AdminisirativelOperational 14,655 per assigned Staff•" 642,182 �3.e7
VolunteerProgrem 9,403 PerEntilyAllocation 9,403 �.o
Medic Program 8,176 per aseigned Medics 148,224 24.0
BaHalion Chief Support 63,943 .27 FTE per Station 791,829 s.n
Fleet Support 35,560 per Fire Suppression Equip 106,680 3.0
ECC SuppoA � CaNslStation Basis 233,051
CommAT Support Cals/Station Basis 405,516
HazmatSupport 46,887
SUPPORT SERVICES SUBTOTAL 1,783,752
ESTIMATED DIRECT CHARGES 222,000
FIRE ENGINE USE AGREEMENT 23,200 each engine 69,600 3
TOTA�STAPF COUNT 252
TOTAL ESTIMATED CITY BUDGET 58,567,304
•PALM DESERT ESTIMATED FIRE TAX CREDR (4,479,853)
NET ESTIMATED CITY BUDGET 4,087,451
'STRUCTURAL FIRE TAXES 2,735.255
ESTIMATED REDEVELOPMENT PASS THRU 2,697,278
total contract transfer (952,878)
TOTAL ESTIMATED TAX FUNDING 4,479,853
`The Cily of Palm Desert will be responsible for the Medic Und at Indian Wells SWtion 55 and aN maintanance and personnel eosts associated there wNh.
"City of PaM Desert Truck 33 is on separate Exhibd"A-1"per ChiePs request 101409.
"(PCA 37102} .
SUPPORT SERVICES
Administretive&Operational Services 43.0o Auigned Staft
Finance . o sz Bettelion Cbiei Supporl
Training Procuremenl " 43.82 Total Assigned StaR
Data Processing Emerge�ey Serviees
Accounfing Fire Fighting Equip. 3 fire Statbns
Personnel Oifice SupplieslEquip. 7,785 Number of Calls
s Hazmat Statlons .
zs Number of Hazmat Calls
Vduotear Program-SuppoA staH,Workers Comp,and Personal Liability Insurance �
Medic Program-SuppoA staft,Training,Certification,Case Review&Reporting
Barialion Chief SuppoA-Pooled BC coverage for CdieslAgencies that do not inGude BC staffing
as part of their conhaded services.
Fleet SuppoA-Support staff,automotive costs,vehidelengine maintenance,fuel costs
Emergency Command Center SuppoA-Dispatch services costs
Communicadons/IT S�pport•Support sta(f,communications,radio maintenance,computer
support tunctions
E>hibd"A"
Ciy of Palm Daserl
Page 7 of 2
FY 13N4 POSITION SALARIES TOP STEP
253,131 DEPUTYCHIEF
249,776 DIV CHIEF 23,200 FIRE ENGINE
234,458 BATCHIEF 14,655 SRVDEL
169,779 CAPT 9,403 VOL DEL
189,531 CAPT MEDIC 6,776 MEDIC DEL
145,209 ENG 63,943 BATT DEl
163,570 ENGIMEDIC 12,380 ECC STATION �
124,147 FF II 25.23 ECC CALLS
141,741 FFIUAAEDIC 35,560 FLEETSUPPORT
127,015 FIRESAPETYSUPERVISOR 21,544 COMAMTSTATION
118,433 FIRE SAFETY SPECIALIST 43.90 COMAMT CALLS
101,475 FIRE SYSTEMS INSPECTOR 1,897 FACILITY STATION
58,023 OFFICE ASSISTANT III 518.54 FACILITY FTE
88,145 SECRETARYI 3,047 HAZMATSTATION
202,091 FIRE MARSHAI 1,563.68 HAZMAT CALLS
136,229 DEPUTY FIRE MARSHAL 7,781 HAZMAT VEHICLE REPLACEMENT
FY iJH1 DIRECT BILL ACCOUNi CODES
520230 CelWler Phone ,
520300 PagerSarvice
520320 Telephone SeMce
520800 Housetwltl Eayense
520805 ADD���s
Cleening enE
520615 Custodiel Supp .
520830 LeuMryServices
520840 HouseAold Fumishings
520845 Tras�
521380 MaiM-CopierMechines
- 521440 MaIrR•KYclron EquipmeM
MaIM-OffiCe
521540 Equpment
521600 MaiMSarviceContracts
521660 MaiM•Tebphane
� 521680 MaiM-UMerprouM Tanks
522370 MeiN-BupCing a�M Improvement
522380 MaiM-E�ermination
522660 Medical-0ardal Supplies
522870 Olher Metlical Cere MMeriels
522690 PhartnaceWicals
523220 Lkenses And Permits
523680 Office Equip Non FoceA Asaek�
528700 ReM-Lease Bldgc
526940 LockslKeyc
527280 Awards�RecogrMbn
529500 Ekctricly
529510 Heeting Fuel
529550 Wehr
537240 Iirte�fM F�-Ulik'ies
592060 Imprwements6uiltlig
E hibil"A"
City M Pekn DeaM
Page 2 of 2
EXHIBIT"A-1"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION,FIRE PREVENTION,RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF PALM DESERT TRUCK 33
PRELIMINARY ESTIMATE DATED MARCH 5,2013 FOR FY 13/14
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA#33
Truck 33 509,338 s.o 435,628 s.o 744,884 s.o 1,689,850 �2.0
Fixed Relief 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0
Vac.Relief-Truck 0 0.0 0 0.0 0 0.0 0 0,0 0 0.0 0 o.o 0 0.0
SUBTOTALS 509,338 0 435,628 0 744,884 0 1,689,850
SUBTOTAL STAFF 3 0 3 0 6 0 12
EST/MATED SUPPORT SERVICES
Administrative/Operational 14,655 per assigned Staff" 175,860 t2.o
Fleet Support 35,560 per Fire Suppression Equip 35,560 f.o
SUPPORT SERVICES SUBTOTAL 211,420
NET ESTIMATED TRUCK BUDGET 1,901,270
*'(PCA 37121)
SUPPORT SERVICES
Administrative&Operational Services
Finance
Training Procurement
Data Processing Emergency Services
Accounting Fire Fighting Equip.
Personnel Office Supplies/Equip.
Fleet Support-Support staff,automotive costs,vehicielengine maintenance,fuei costs
253,131 DEPUTY CHIEF
249,776 DIV CHIEF 23,200 FIRE ENGINE
234,458 BAT CHIEF 14,655 SRVDEL
169,779 CAPT 9,403 VOL DEL
189,531 CAPT MEDIC 6,176 MEDIC DEL
145,209 ENG 63;943 BATT DEL
163,570 ENG/MEDIC 12,380 ECC STATION
124,147 FF II 25.23 ECC CALLS
141,741 FF II/MEDIC 35,560 FLEET SUPPORT
127,015 FIRE SAFETY SUPERVISOR 21,544 COMMflT STATION
118,433 FIRE SAFETY SPECIALIST 43.90 COMMflT CALLS
101,475 FIRE SYSTEMS INSPECTOR 1,897 FACILITY STATION
56,023 OFFICE ASSISTANT III 518.54 FACILITY FTE
66,145 SECRETARY I 3,047 HAZMAT STATION
1,563.68 HAZMAT CALLS
1,761 HAZMAT VEHICLE REPLACEMENT
Exhibk'M1"
CHy o(Palm Desert Truck 33
Pape 7 of 1
EXHIBIT "B"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF PALM DESERT
DATED , 2013
PAYMENT FOR SERVICES
ADDITIONAL TERMS
A. Of the sum CITY has appropriated to provide for protection services within
the area of responsibility of the CITY, COUNTY shall allow a credit to CITY in the
estimated amount that represents 100% of the Structural Fire Taxes and
Redevelopment Pass Thru Funds in excess of $952,678 collected by COUNTY within
the areas of responsibility of CITY. The amount of this credit shall be determined by the
County Auditor-Controller prior to COUNTY's billing of its claim for services with CITY
as provided herein. The claim filed by COUNTY with CITY shall be those expenses in
excess of the credit allowed to CITY.
B. COUNTY shall make a claim to CITY for the cost of contracted services as
shown on Exhibit "A" during each of the following periods:
(1) July 1 through September 30, claim in October;
(2) October 1, through December 31, claim in January;
(3) January 1 through March 31, claim in April; and
(4) April 1 through June 20, claim in July.
The claims shall be for 25% of the estimated costs of services after any deduction for
fire taxes, with final reconciliation to actual costs resulting in an additional claim or
refund to CITY, the subsequent quarter with the final reconciliation in August. CITY
shall pay each claim within 30 days after receipt thereof. COUNTY shall allow a credit
in the amount of the Structural Fire taxes as determined by COUNTY to be collected in
each fiscal year of this Agreement. The allowed credit shall not exceed the cost of
contracted services.
Exhibit"B"
CITY OF PALM DESERT
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF PALM DESERT
DATED , 2013
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 33
Engine E33, RCO No. 08-882 $ 19,200.00
Station 67
Engine E67, RCO No. 08-880 $ 19,200.00
Station 71
Engine E71, RCO No. 08-877 $ 19,200.00
$ 57,600.00
The Fire Engine Use Agreement is utilized in the event that a fire
engine(s) which was initially purchased by the CITY, and then the CITY elects to have
the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement
guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment,
and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement befinreen the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to
the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County
will take ownership of the said fire engine(s), and the County will maintain insurance on
Exhibit"C'
CITY OF PALM DESERT
Page 1 of 2
said fire engine(s). If the CITY opts to maintain ownership and title of said fire
engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is
to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the
fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under
this Agreement.
When the Riverside County Fire Department Fleet personnel determine
the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new
fire engine(s); and, survey the old fire engine(s).
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $384,000.00. If this Agreement is entered into
mid-year, the annual cost will be prorated accordingly.
Exhibit"C"
CITY OF PALM DESERT
Page 2 of 2