HomeMy WebLinkAboutC30940-A-B Increase Bldng & Safty Plan Revw Srv ContractsContract NO. C30940 A & B
REQUEST:
SUBMITTED BY:
CONSULTANTS:
DATE:
Recommendation
CITY OF PALM DESERT
BUILDING AND SAFETY DEPARTMENT
STAFF REPORT
x -1
INCREASE TO PLAN REVIEW / INSPECTION SERVICE
CONTRACTS
Russell A. Grance, Director of Building and Safety
Scott Fazekas & Associates
9 Corporate Park, Ste 200
Irvine, CA 92606
(949) 475-2901
Willdan Engineering
650 E. Hospitality Ln., Suite 400
San Bernardino, CA 92408-3317
(909) 386-0200
May 23, 2013
By Minute Motion, 1) authorize an additional $15,000 to Account No. 110-4420-
422-3010 related to professional service agreement with Scott Fazekas &
Associates (Contract No.C30940A); Willdan Engineering (Contract No.
C30940B). This action would amend the prior authorized amount of not to
exceed $60,000 to not to exceed $75,000 for Plan Review and Inspection
services for the remainder of fiscal year 2012-2013. 2) Appropriate $15,000 from
the unobligated general fund reserve to FY 12/13 Account 110-4420-422.30-10.
Discussion
Based on my current estimates through the accounting period July 2012 through April
2013, the current YTD expenditures are $53,604.61. The original $30,000 was
approved as part of the budget process but was subsequently adjusted with an increase
of an additional $30,000 during the mid -year budget adjustment process approved by
Contract No. C30940 A & B
Staff Report — PLAN REVIEW / INSPECTION SERVICE CONTRACTS
May 23, 2013
Page 2
Council to increase this line item to not to exceed $60,000. This adjustment was
necessary and expected to carry this budget line item through the balance of this fiscal
year.
However the unanticipated amount of construction projects submitted by Westfield Mall
is driving the need for expanded contract professional engineering services. The City
collected $28,502.77 in plan check fees with a construction valuation of $15.5 million for
these projects which was submitted on May 13th 14th and 15th. These professional
engineering services are only utilized for more complex and structural review.
The department has performed 914 plan reviews FYTD and has only sent 13 to our
consultant's for plan check services. It is the intention of the Department of Building and
Safety to review the majority if not all of the plans submitted with city staff, and utilizes
the Consultant only on the more complex projects for structural review and to
supplement city services as necessary. It should be noted that when contract services
are utilized the cost is recoupable through plan check and permit fees collected for that
specific project.
Fiscal Analysis
The cost for Contract Services is recoupable through plan check and permit fees
collected for projects, and has been included in the annual Building Departments budget
for FY 2012-2013 (Acct. # 110-4420-422.30-10, $30,000 + $30,000 + $15,000 =
$75,000). No other fiscal impact is anticipated to the City.
Submitted By:
Russell A. Grance, Director of Binding and Safety
Apprr
S. Gibson, Finance Director
n M. Wohlmuth, City Manager
CITY COUNCIL ACTION
APPROVED V- DENIED
RECEIVED OTHER
MEETING DATE
AYES:
NOES: .11()ne
ABSENT:.
ABSTAIN: /.1 M e -
VERIFtED BY.
5-a3 aol3
Ri < Irr
Original on File with City Clerk'7Office