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Home My WebLink AboutC30801 - 1 Yr Extensn - LMA 19 - All Season Lndsping & Design Contract No.C30801 CITY OF PALM DESERT _ �� PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CONTRACT NO. C30801, A ONE-YEAR EXTENSION WITH ALL SEASONS LANDSCAPE & DESIGN, INC., FOR LANDSCAPE MAINTENANCE AREA NO. 19, IN THE AMOUNT OF $38,052, AND INCLUDE REPAIR WORK AND SERVICES AT THE SPECIFIED CONTRACT AMOUNT NOT TO EXCEED 20 PERCENT OF CONTRACT AMOUNT OR $7,610 (PROJECT NO. 919-11) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: All Seasons Landscape & Design, Inc. 8701 Apple Tree Lane Cherry Valley, CA 92223 DATE: May 23, 2013 CONTENTS: C30801, First Amendment to Agreement C30800 Letter from All Seasons Landscape & Design, Inc. Recommendation By Minute Motion: 1. Approve Contract No. C30801, a one-year extension with All Seasons Landscape & Design, Inc., for Landscape Maintenance Area No. 19, in the amount of$38,052; 2. Include repair work and services at the specified contract amount not to exceed 20 percent of contract amount or $7,610; and 3. Authorize the Mayor to execute the contract. Funds are available in the Account No. 703-4388-433-4001, RDA Successor Agency/Capital Outlay. Contract No.C30801 Staff Report Approve C30801 All Seasons Landscape, One-Year Extension for LMA 19 May 23, 2013 Page 2 of 2 Backqround The subject contract was awarded by City Council to All Seasons Landscape & Design of Cherry Valley, California, on May 26, 2011. This contract includes the monthly maintenance services to the Larkspur Lot and lower Desert Willow Temporary Parking Lot, which require prevailing wage payments. The current agreement with All Seasons Landscape & Design, Inc., is for a term of finrenty-four months, with an option for two, one-year extensions. All Seasons Landscape & Design's perFormance has met City standards and has agreed to a one- year extension of contract commencing July 1, 2013, and expiring June 30, 2014, at the current contract price of$38,052 with no cost increase. Repair work and services covers unquantifiable activities necessary for landscape maintenance, which are not part of the landscape maintenance contract. This repair work and services includes, but is not limited to, repair and replacement of irrigation equipment; repair, maintenance and replacement of lighting equipment; emergency tree work; replacement of trees and shrubs; pest control; and accident and vandalism repair and replacement. Fiscal Analvsis This is an on-going maintenance activity with no �scal impact beyond the contract amount. Prepared By: Depart e t ead: �� _ . nc r Kn , Landscape Manager Mark Gr en ood, P.E. Director f blic Works aul S. Gibson, Director of Finance CITY COUNCIL ACTION APPROVF.D �� i)ENIED A roval: RECEIVED OTHI�,R MEETING DATE -�3-� /3 AYES: � �L o n M. Wohlmuth, City Manager NOEs: ��n� ABSENT: ��►P- ABSTAIN: 9 VF,RIFIED BY: Originat on File with City Clcrk's ftice CONTRACT NO. C30801 FIRST AMENDMENT TO AGREEMENT WHEREAS, the City of Palm Desert ("City") and All Seasons Landscape & Design, Inc., ("Contractor"), entered into an agreement, dated June 23, 2011, to provide landscape maintenance services for Landscape Maintenance Area No. 19 ("Agreement"), the parties wish to amend the Agreement effective May 23, 2013. NOW, THEREFORE, the parties agree as follows: A. Term is amended to add the following paragraph to the end of the existing section, as amended. "The term of this Agreement is extended, and shall include the time period from July 1, 2013, through June 30, 2014." B. All other terms and conditions of the Agreement shall remain unchanged, and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the 23�d day of May, 2013. CITY OF PALM DESERT ALL SEASONS LANDSCAPE & DESIGN A Municipal Corporation Contractor Jan C. Harnik, Mayor City of Palm Desert Attest: Approved as to Content: Rachelle D. Klassen, City Clerk Mark Greenwood, P .E. CITY OF PALM DESERT, CALIFORNIA Director of Public Works Approved as to Form: David J. Erwin, City Attorney CONTRACT NO. C30801 CONTRACTOR NOTARY ACKNOWLEDGMENT State of California } } SS County of Riverside } On , 20 , before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies}, and that by hislher/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) CITY NOTARY ACKNOWLEDGMENT State of California } } SS County of Riverside } On , 20 , before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Design & Installation California Contractors License#818820 72-877 Dinah Shore Dr. •Rancho Miraye,CA 92270•CaIL(760)574-5446—1-800-243-5296•Licensed&Bonded—Insured x � �'�� .�cea�ar�r� �E��►vE� April 23, 2013 pPR � 5 2013 ��jg�WORKS DEF� The City of Palm Desert Palm Desert Civic Center 73-510 Fred Waring Drive Palm Desert, CA 92260 RE: LMA 19—Landscape Maintenance Contract Renewal In accordance with the terms of the original Landscape Maintenance contract for LMA 19, All Seasons Landscaping & Design, Inc. is interested in the one-year extension from 07/01/2013 to 06/30/2014 at the same rate. We would like to inform you that All Seasons Landscaping& Design, Inc. can continue to perform the duties as stiputated in the maintenance contract through said time period. Please contact the undersigned relative to this matter. Respectfully submitted, ALL SEASONS LANDSCAPING & DESIGN, INC. V`� Fred Perez President